About barcode support

In Visma Net, you can use product bar codes as alternative identifiers for items.

Enter bar codes for items in the Stock items (IN202500) window, the Cross-references tab, manually or by scanning them.

The scanner's software converts the scanned bar code to an alphanumeric string that is immediately visible in the appropriate field as if it had been typed.

You can add any number of different bar code strings to the item record in the database.

Bar codes are not necessarily associated with particular suppliers or customers.

Barcode scanning can be used to effectively receive products at a warehouse and enter warehouse location information for them.

From the Purchase receipts (PO302000) window, you can invoke the Add receipt line dialog box, which has been designed for the following scenario:

When you scan a product bar code, the system

• finds the item record,
• brings up the item information with the quantity copied from a matching purchase order, and
• automatically adds a new line to the receipt or adds one unit per each scanned item if you scan items with serial numbers.

To use the dialog box for bar code scanning, make sure the Add line automatically option is selected. Then, once the dialog box elements are filled in, the system creates a new line automatically.

If you select the Add one unit per barcode check box in the dialog box, each time you scan a bar code, the item quantity for the receipt will be increased by one unit.

If you clear the check box and you scan an item bar code, the system searches for a purchase order that matches the supplier and item ID associated with the barcode, and inserts the quantity of the item from the purchase order.

If no such order is found, the system inserts one unit.

If no item is found in the system after the item bar code has been scanned, you can enter the item ID of the item manually.
In this case, this new barcode is automatically associated with the item.

To further simplify data entry in warehouses, you can print bar codes for warehouse IDs and warehouse location IDs.
You can print bar codes for such identifiers by using customised Visma Net reports.

Bar codes of the warehouse and its locations also can be used when you create receipts by using the following scenarios:

• If you create receipts at a desk, print bar codes on a sheet of paper, and put it close at hand.
  When you're creating a receipt line for an item, scan the bar code from the item, warehouse, and location bar codes from the paper.
• If you generally create receipts from a cart (equipped with a scanner and a computer) after you place items in appropriate locations, perform the following actions prior to receiving goods: print location IDs as bar codes on special labels, and stick them to appropriate shelves, bins, or other storage structures available in your warehouse.
  Then, take items one by one from the cart, and read the item bar code and location bar code from the shelf.
  Appropriate receipt lines will be added automatically.

With Visma Net, you can use bar code scanners to perform stocktaking counts.

If product bar codes are used in your system as alternative item IDs, you can use bar code scanners for counting; each scanned bar code will increase the quantity of the item by one unit in the stocktaking document open in the Stocktaking count (IN305010) if your system is configured for using bar codes and if the scanners are connected as an input device to your computer.