About stock and non-stock items

Each stock and non-stock item has a unique identifier in the system.

This ID can be just a number, or it can be configured to provide basic information about the type, brand, or use of the item.

As with other identifiers in Visma Net, item IDs can be configured using the Segment keys (CS202000) window.

You configure identifiers for stock and non-stock items using the same segmented key: INVENTORY.

You can define:

• how many segments the key will have
• what values may be used
• whether they are to be validated
• whether auto-numbering are to be used in one of the segments

Because the same segmented key is used for stock and non-stock items, one segment may be reserved to indicate the type of the item.

Stock items are items that you purchase and re-sell to your customers.
Stock items may have lot or serial numbers you can use to track them during their lifetime.

The system automatically tracks stock items and maintains availability data:

• how many base units are on hand
• how many are ordered from suppliers
• how many are booked to sales orders and shipments

You can configure how exactly the availability data is computed, and the data is updated as the item is received, invoiced, adjusted, or transferred.
For details, see: About availability calculation.

Stock items are also tracked by their value, and several valuation methods can be used.
Typically, a stock item is an asset until it is sold. Its cost becomes an expense.

The system also automatically monitors when the stock level of the item falls below the defined minimum and automatically calculates the quantities required to replenish the stock, based on the demand for the item and the inventory information you have defined for the stock item.
For details, see: About automated replenishment.

Non-stock items are typically non-physical goods such as:

• labour
• services
• warranties
• small repair or installation part
• items with very low values that might be hard to track.
  

Supported types of non-stock items are:

• Non-stock item
• Labour
• Service
• Charge
• Expense
  

Non-stock kits are not stocked; they are sold as one item with all stock components shipped as one package.

Available quantities of non-stock items are not tracked by the system; they are treated as if they are available in any quantity at any time.

A line on a sales order that features a non-stock item cannot be back ordered. The list of non-stock items appears when you choose overstock components for kits, labour for contracts, and items on an invoice.

Only standard cost valuation method applies to non-stock items.
For more information on non-stock items, see: About non-stock item support.