About setting up stocktaking by ABC codes

If your company uses ABC codes to identify items that are critical to your business, you can set up stocktaking by the ABC codes assigned to stock items. Counting by ABC codes usually works best for maintaining accurate stocktaking because in most businesses, a small number of items accounts for the largest value of stock, and this method lets you stocktaking the high-value items most frequently.
For more information on using ABC codes in Visma Net, see: About inventory ranking methods.

If you plan to use counting by ABC codes, we recommend that you set up stocktaking by ABC codes during the initial configuration of the Inventory workspace. However, you can configure ABC counting later as well.

General stages

The configuration of stocktaking by ABC codes includes the following stages:

  1. Specify frequencies for the ABC codes defined in your system.
  2. Assign stock items to appropriate ABC codes.
  3. Create stocktaking types.
  4. Organising counting by ABC codes.

These stages are discussed in the following sections.

When planning stocktaking frequencies, make sure that the stocktaking-per-year values for different codes are factors of the largest stocktaking-per-year value.

If you configure counting by ABC codes during the implementation stage, you can assign initial ABC codes to items when you import the stock items from your legacy system. Otherwise, you assign the codes to items manually. Later, as the statistical data on sales is collected, you can update ABC codes for items automatically.

You will need a type for a full stocktaking (see: Create a stocktaking type for full count) and a type for counting by frequency. Then, when you are preparing the stocktaking document, the system will include only items that are due for counting by their code frequency. Also, you can create stocktaking count types for particular codes.

You should plan the convention for the identifiers of stocktaking count types and decide how to organize data on stocktaking sheets for each type of stocktaking.

Organising counting by ABC codes in the following way:

  1. Performing an initial full stocktaking.
  2. Conducting stocktakings based on ABC codes that have the By frequency option selected.
  3. Optionally, conducting stocktakings by particular ABC codes.