Add new sales category template

The program includes some suggestions of sales category templates, but you can also add you own if necessary. It is important that right ledger account for sales transactions is specified in the sales category template since there are different VAT codes linked to the accounts in the chart of accounts, depending on the type of sale involved.

  1. Select Settings - Sales VAT and ledger settings.
  2. Select New sales category.
  3. Fill in all information.
  4. Select Save.

You can also access the New sales category view when you select a sales category for a new article.

Only accounts marked as active in the chart of accounts can be selected for a sales category template. When a sales category template has been saved and marked as Active, it can be linked to an article.

Ledger accounts for sales transactions

To be able to use a sales category template, it must have the status Active and contain ledger accounts that are active.

The name you specify should indicate whether the sales category template is intended to be used for goods or services and what VAT rate is has. This makes it easier to choose the right sales category template when you add a new article.

Enter the VAT rate that applies for a sale subject to VAT. Different ledger accounts are used to post the output VAT based on the VAT rate specified.

Indicate whether a sales category template is intended for articles of the type Goods or Services. Different ledger accounts for sales transactions become available depending on whether the article is a good or a service.

Here, you specify the account that sales subject to VAT within Finland should be posted against.

Here, you specify the account that VAT exempt sales should be posted against. This account is used when posting normal sales invoices if the VAT rate is set to 0% in the article coding.

Here, you specify the account that EU sales subject to VAT should be posted against. Sales within the EU are subject to VAT if the customer does not have a VAT number.

If you do not need to use different sales accounts for sales within Finland and within the EU, you can specify the same sales account as you entered in the VAT liable sales field.

Here, you specify the account that VAT exempt sales within the EU should be posted against. Sales within the EU are exempt from VAT if the customer's VAT number is specified on the sales invoice.

If the account specified for sales of goods is used, the sales revenue will be reported to VAT code 311. If the account specified for sales of services is used, the sales will instead be reported to VAT code 312. Sales posted with these VAT codes will also be reported in the EU periodic VAT declaration.

Here, you specify the account that VAT exempt sales to customers outside of the EU should be posted against.

Here, you specify the account that VAT exempt sales of goods according to the rules for intermediary's sale of goods in a triangulation should be posted against.

Tick the box Apply rules for One Stop Shop (OSS) in Settings - Company settings, tab Invoice settings to activate the settings required to record sales of OSS goods and services. The program will keep track of the sales of these goods and services and create a report for Verohallinto. For the report to be accurate, a box also needs to be ticked on each article related to the sale of these goods and services. Read more about the rules for OSS on Verohallinto's website.

Ledger account not included on the VAT report

Here you specify the account where e.g. the sales of gift vouchers, sales against requisition and the invoicing of interest should be posted. If a specific account is not shown in the menu, go to Settings - Chart of accounts and make sure that the VAT code for that account is set to No VAT code or left blank.