Visma.net ERP
Perform reconciliation
By performing periodic reconciliation for a cash account, you make sure that the
transactions recorded to the account are correct and that the list of transactions
is complete.
In addition to performing reconciliations for bank accounts, you can
reconcile the balances of petty cash accounts with available documents (cash
receipts or disbursements) or the balances of other accounts that are also
maintained by a third party.
You can perform reconciliation of the accounts and create reconciliation statements by using the Reconciliation statements (CA302000) window.
You can perform reconciliation in as many sessions as you need. You can save the reconciliation statement at any time to continue to work with it later.
Perform reconciliation
- Go to the Reconciliation statements (CA302000) window.
- In the Cash account field, select the cash account to be reconciled.
- In the Statement balance field, enter the reconciliation
statement balance.
If you are reconciling a bank account, this is the ending balance shown in the bank statement you are using for reference.
In other cases, this is the sum of the beginning balance of the cash account and the amounts of the documents that confirm transactions (for instance, cash register receipts). - In the Load documents up to field, select the latest date
to upload the documents. If you perform reconciliation for the bank account, after you have processed a bank statement in the Process bank transactions (CA306000) window, all transactions that were matched on the bank statement appear in this table as cleared (that is, they have the Cleared check box selected).
- For each transaction with the Cleared check box selected,
select the Reconciled check box (in the unlabelled column
to the left of the Cleared column) if the transaction is
confirmed with the reconciliation source. If you are performing reconciliation for a bank account, after you have processed a bank statement in the Process bank transactions (CA306000) window, you can click the Reconcile processed button in the table toolbar to mark all processed transactions as reconciled at once.
- For each transaction with the Cleared check box not
selected, try to match this transaction to one of the transactions in the source
by the amount and the possible date range. Compare the payee names on the
transactions; names of the same customer can be recorded differently in the
source and in your system.
Once the transaction is confirmed with the source, select the Reconciled check box for it.If you mark as reconciled a transaction with the On hold or Balanced status, the system displays an error icon (a red circle with an X), because unreleased transactions cannot be reconciled. For such a document, click the Orig. doc. number, which is the link to this document.
This brings up the appropriate data entry window in a pop-up window with the document open. Click Release in the window toolbar and return to the Reconciliation statements (CA302000) window. - For each transaction for which there are no matching transactions in the source,
consider creating the missing document as follows:
- In the table toolbar, click Create adjustment, which brings up the Quick transaction dialog box.
- In the dialog box, enter all the required information for the new document: Select the entry type, type the amount, specify the external reference number, and provide a description.
- Select the Reconciled check box and click
.
- When the difference between the reconciled balance and the statement balance is zero, clear the Hold check box.
- Save the statement.
- Click Release in the window toolbar. Only reconciled transactions are included in the released statement.
Related concepts
About the reconciliation process
About processing imported transactions
Related tasks
Create a reconciliation statement
Reconcile a reconciliation statement
Release a reconciliation statement
Void a reconciliation statement
Quickly record cash entry task
Related windows
