Configure consolidation in a parent company

The following actions should be performed in the system of the parent company to set up consolidation:

  • Provide access to each subsidiary Visma.net ERP website by specifying valid credentials.
  • Perform synchronisation to update the list of ledgers and branches available in each subsidiary as sources of consolidation data

These actions, performed in the Consolidation (GL103000)window, are described in detail in the sections below.

  • Provide information about the parent company accounts and subaccounts to personnel at subsidiaries, so that this information can be used for mapping.
  • Provide information about the parent company base currency to appropriate personnel, to allow subsidiaries to translate the data intended for consolidation from the base currency of each subsidiary to the base currency used by your company.
  • Make sure the ledgers in each subsidiary whose branches store the data to be consolidated have been specified as the consolidation sources.
  1. Go to the Consolidation (GL103000)window.
  2. In the Consolidation segment number field, specify the number of the subaccount segment used in the parent company to designate the subsidiaries (consolidation units).
  3. Provide access information for each of the branches of the parent company that will be importing data from the branches of subsidiaries, following the steps below for each subsidiary.
    1. Click to insert a row in the table.
    2. In the Consolidation branch column, select the consolidation branch to hold the consolidated data.
    3. In the Consolidation ledger column, notice the consolidation ledger associated with the branch.
    4. Specify the Consolidation segment value, which is used to designate this subsidiary or this branch of the subsidiary.
    5. Select the Paste segment value check box if the consolidation segment is not present in the subsidiary segments.
    6. In the Paste segment value column, specify the business name of the subsidiary.
    7. In the appropriate columns, provide the User name and Password that can be used to access the website of the subsidiary, as well as the URL of the website.
    8. In the From period and To period columns, specify the start and end period for consolidation.
  4. Click .
  1. While you are still in the Consolidation (GL103000)window, perform synchronisation between the websites in one of the following ways:
    • By using the unlabelled check box, select the added or modified record for each appropriate subsidiary, and click Synchronise in the window toolbar.
    • Click Synchronise all.
    It may take several minutes to compile the web services that are used for consolidation. If you receive an Internal error message, wait two minutes and repeat the attempt to perform synchronisation.
  2. Once synchronisation is completed, in the Source ledger column of the table, specify the source ledger and the source branch.
  3. Click .

Parent topic:
About consolidation configuration