Recurring transactions (GL203500)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

You can use this window to create and maintain scheduled batches.Also, you can view the details ofactive and completed schedules.

Schedules are used to automatically generate recurring batches, such as loan-related journalentries recording monthly paid interest or principal amounts or both.
A scheduledefines how many times and how often specific batches should be repeated.

One orseveral batches of the Normal type and the Balanced status can beassigned to a schedule.
Once a batch is assigned to a schedule, its status changesto Scheduled.
The system uses the original batches as templates to generatesimilar batches with transaction dates generated based on how you define theschedule.
Only batches originated in the General ledger can be scheduled.

For user reference, you can attach to a schedule a scanned image (or electronicversion) of the related contract or another document that is the basis for theschedule you have created.

For more information on recurring batches, see: About recurring journal transactions and Schedule a recurring batch.

The window toolbar includes standard and window-specific buttons.

Button Description
Run now Executes the schedule.

In the top part, you can create a new schedule or select any existing schedule for editingor deleting.

Element Description

Schedule ID

The ID of the schedule.The system assigns a new schedule's unique ID inaccordance with the numbering series assigned to schedules in theGeneral ledger preferences (GL102000)window.

Active

A check box that indicates (if selected) that the schedule is active.When the check box iscleared, the schedule cannot be used.

Start date

The start date for the schedule.

Expiration date

The date that, if set, indicates when the scheduleexpires(unavailable when the Never expirescheck box is selected).

Never expires

A check box that indicates (if selected) that no expiration dateis set.

Execution limit (times)

The maximum number of times the schedule can be executed.This field is unavailable when theNo limit check box is selected.

No limit

A check box that indicates (if selected) that the schedule should be continued into futurefinancial periods.
Description A description for the schedule.

Last executed

A read-only field that displays the date when the batches were last generated, ifapplicable.

Next execution

A read-only field that displays the date when the schedule should be executed next, based onthe schedule parameters.

Executed (times)

A read-only field whose value shows how many times the schedule wasexecuted—that is, how many times batches were generated.A0 here indicates that the schedule was not executed yetand no batches were generated.

Schedule type

The frequency of batch generation.The following options areavailable, and the time-related ones are described in detail in thenext section:
  • Daily: The batches should begenerated daily or every x days.
  • Weekly: The batches should begenerated once a week or every x weeks.
  • Monthly: The batches should begenerated once per month or every x months.
  • By financial period: The batches willbe generated only once per financial period or everyx financial periods.

Enter the parameters described below, which depend on the schedule's type.

Element Description

Every x day(s)

An integer that specifies a time interval (in days) for batchgeneration.
For example: 1 would mean every day and 2would mean every other day, starting on the Startdate.
Element Description

Every x week(s)

An integer that specifies a time interval (in weeks) for batch generation, with the check boxes indicating the day of the week when the batches should begenerated: Sunday,Monday, Tuesday,Wednesday,Thursday, Friday,or Saturday.
Element Description

Every x month(s)

An integer that specifies a time interval (in months) for batch generation.
For example: A3 here would generate the batch every threemonths.

On day

The day of the month for the batch.

On then th day of the week

This option includes an ordinal number in the left field that specifies the week in themonth, and a day of the week in the right field, such as2nd Thursday.
Element Description

Every x period(s)

An integer that specifies a time interval for batch generation,measured in financial periods.

Start of financial period

An option button that sets the start date of the financial periodas the day when documents should be generated.

End of financial period

An option button that sets the end date of financial period asthe day when documents should be generated.

Fixed day of the period

An option button that defines the particular day of the financialperiod when documents should be generated.

This tab includes the list of batches assigned to the schedule (in a tabular format).Each row displays details of the selected batch.

The table toolbar includes only standard buttons.

Column Description

Batch number

The reference number of the original batch, which is used as a template for scheduled batches.

Ledger

The default ledger to which the batch transactions should be posted.

Transaction date

The date of the batch transactions.

Post period

The financial period to which the batch transactions are to be posted.

Status

The status of the original batch.

Control total

The control total of the batch, which should be equal to both the credit and debit amounts of the batch.

Currency

The currency used for the batch transactions.

This tab contains the list of batches generatedaccording to the schedule.

The table toolbar includes only standard buttons.

Column Description

Batch number

The ID number of the generated batch.

Ledger

The default ledger to which the batch transactions should be or were posted.

Transaction date

The date of the batch transactions.

Post period

The financial period to which the batch transactions should be or were posted.

Status

The status of the generated batch.

Control total

The control total of the batch, which is equal to both the credit and debit amounts of the batch.

Currency

The currency used for the batch transactions.

Parent topic:
General ledger windows - overview