Visma.net ERP

Journal reconciliation (GL30201S)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

By using this window, you can reconcile your account transactions.

The window toolbar

Button	Description
Reconcile	This will set the reconciliation on selected transactions.
Void	This will void the already reconciled transactions.

The top part

Input section

Element	Description
Reference no.	The reference number of the reconciliation.
Reconciliation setting	The setting of the reconciliation.
Reconciliation date	The date when the reconciliation was created.
Reconciliation balance	Here you enter the reconciliation balance.
Hold	A check box that indicates (if selected) that the batch has the On hold status and cannot be released or posted. You can clear the check box only if the batch has total debits equal to total credits.
Description	A description of the reconciliation.

The Filter documents on section

Element	Description
Load documents up to	Load documents up to your selected date.
Include unposted	Includes unposted documents to be reconciled.
Include reclassified	Includes reclassified documents to be reconciled.
Include hidden lines	Includes hidden lines.

The Calculation section

Element	Description
Beginning balance	Beginning balance from previous reconciliation.
Reconciled debit	The sum of the debit transactions that are check-marked.
Reconciled credit	The sum of the credit transactions that are check-marked.
Difference	The difference between debit and credit transactions.

The table


Button	Description
Select all	Sets a check box in selected for all records displayed in the table.
Deselect all	Removes the check box in selected for all records displayed in the table.


Column	Description
Selected	A check box that you select to indicate that the transaction is included in the reconciliation document as a reconciled one.
Account	The account of the reconciliation.
Account description	A description of the account
Ref. no.	The reference number of the external or internal document associated with the journal transaction. Journal entries related to the same document should have the same reference number specified. The documents reference numbers must be specified for VAT-related journal transactions. It is required because VAT and taxable amounts are reflected in the VAT reports only if they are linked to the corresponding documents. If the reference number of the external document has been manually specified for a journal transaction, the document cannot be opened because it was not added to the system.
Transaction description	A description of the transaction or any comments relevant to the transaction.
Transaction date	The transaction date of the document associated with the journal transaction.
Debit	The debit amount of the journal entry. You can specify only a debit or a credit amount for a single journal entry.
Credit	The credit amount of the journal entry. Again, you can specify only a debit or a credit amount for a single journal entry.
Subaccount	The subaccount of the reconciliation.
Released	This check box is selected when the document is released.
Reclassified	This check box is selected if this is a journal entry of the type Reclassification.
Batch no.	The unique ID of the batch, which is generated by the number series assigned to batches in the General ledger preferences (GL102000) window.
Workspace	The workspace where the batch originates. New batches can be created only for General ledger.
Orig. batch no.	The number to the original general ledger batch based on which the selected Reclassification batch has been generated.
Orig. workspace	The original workspace based on which the selected Reclassification batch has been generated.
Post period	The period that the transaction is posted in.
Posted	Status for the transaction if it is posted or not.
Hide line	A check box for hiding this line for future reconciliations.
Branch	The branch associated with this journal entry.