Visma.net ERP

Process incoming payments (AR305000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

The window toolbar

Button	Description
Match automatically	When you click this, the system tries to match the imported incoming payments with the customer ledger invoices in the system. The matching is based on payment reference and/or invoice numbers. For payments that the system has matched automatically, you see that the Ready to process check box is selected. These are now ready for processing.
Process	Initiates the processing of matched transactions and transactions for which details of a new document were specified, resulting in clearing of the documents. The processing takes place on all lines, in spite of any filters set on the table.
Setting for matching	In the Settings for matching dialog box, you can temporarily change the settings for matching, for example date settings or the weight settings for the relevance calculation. The settings you make here disappear when you leave the window.

Button

Description

Match automatically

When you click this, the system tries to match the imported incoming payments with the customer ledger invoices in the system. The matching is based on payment reference and/or invoice numbers.

For payments that the system has matched automatically, you see that the Ready to process check box is selected. These are now ready for processing.

Process

Initiates the processing of matched transactions and transactions for which details of a new document were specified, resulting in clearing of the documents.
The processing takes place on all lines, in spite of any filters set on the table.

Setting for matching

In the Settings for matching dialog box, you can temporarily change the settings for matching, for example date settings or the weight settings for the relevance calculation.

The settings you make here disappear when you leave the window.

The top part

Element	Description
Cash account	If you do not use a default account or want to match payments from a different account, select the account in the Cash account field. The system displays all imported payments for that account in the Bank transactions to reconcile table.

The table

Button	Description
Unmatch	Click this to unmatch the selected match.
Unmatch all	Click this to unmatch all matches that have been done this time.
Hide	This will undo all changes made to this transactions, hide it from feed and mark it as processed.
Undo split	Click this to undo the splitting of the selected split line
Fit to screen	Click this to fit the window to your screen size.
Filter settings	Click this to filter which transactions will be displayed in the table.

Column	Description
Ready to process	A check box that, if selected, indicates to the system that this bank transaction is ready to be processed. Namely, the transaction has been matched to the transaction in the system or details of a new document (to match this transaction) were specified.
Trans. date	The original date of the transaction.
Trans. descr.	The description of the transaction.
Disbursement	The amount of the disbursement.
Orig. receipt	The original amount of the receipt.
Orig. disbursement	The original amount of the disbursement.
Incoming payment	The amount of the incoming payment-
Trans. code	The code of the transaction.
Account from bank	The bank account or IBAN from which the payment was paid for the customer transactions. In some formats, it contains the IBAN or bank account from which you have paid to the supplier.
Name from bank	The customer/supplier of the transaction.
Archive code	The code of the document in the archive.
Business account	The supplier or customer associated with the document, by its account ID.
Business account name	The name of the supplier or customer associated with the document.
Entry type ID	The ID of an entry type that is used as a template for a new cash transaction to be created to match the selected bank transaction. The field is displayed if the Cash management option is selected in the Module field.
Invoice no.	The internal reference number for the invoice/credit note that has been paid. The system uses this column to make a lookup against the reference number on the purchase invoice if it is a disbursement and on the sales invoice if it is a receipt.
Invoice number list	This field is used as additional help during lookup of invoices to store temporary information connected with that.
Location	The location of the supplier or customer.
Match type	The available match types are: Matched to payment Matched to invoice Created Hidden
Workspace	The workspace from which the transaction originates. This field is displayed if the Supplier ledger or Customer ledger option is selected in the Workspace field.
Type	The document type to which the selected payment from the left part can be applied.
Name from bank	The name of the bank that processed the document.
Payee name	The payee name, if any, specified for a transaction.
Payment method	The payment method that was used for the transaction.
Payment number list	This field is used as additional help during lookup of payments to store temporary information connected with that.
Payment ref. no.	The reference number of the payment.
Ext. ref. no.	The reference number of the invoice.
Trans. ID	The ID of the transaction.
Trans. entry date	The entry date of the transaction.

The Right pane

For more detailed descriptions on the columns on the following tabs, see Process bank transactions (CA306000).

Button	Description
Match to payment	Click this to open the view where you can match invoices to payments existing in the system.
Match to invoice	Click this to open the view where you can match payments to invoices existing in the system.
Create document	On this tab, you can create a document against which you can match the selected payment.

With the Split functionality, you can split a bank transaction line into different lines to process them against corresponding, multiple documents.

You select the first document to match on the right side of the bank transaction window. If an amount is remaining, the Split button will allow you to split the line so that you can process the remaining amount against a different document. You can continue splitting as long as the line has an unapplied amount.

When splitting, a new line will be created on the left side of the window below the original line. The original line will be adjusted with a new amount and the new line will have the unapplied amount in the Receipt or Disbursement field, depending on whether the unapplied amount is positive or negative.

Element	Description
Create	Select the Create check box, and click the Create rule button. The system will take you to the Bank transaction rules (CA204500) window, where the fields in the Matching criteria section are filled automatically with the transaction details.
Clear rule (button)	Click this to clear the rule you have created.
Create rule (button)	Select the Create check box, and click the Create rule button. The system will take you to the Bank transaction rules (CA204500) window, where the fields in the Matching criteria section are filled automatically with the transaction details.
Split (button)	With split line functionality, you can split a bank transaction line into different lines to process them against corresponding, multiple documents. The split lines are marked with an arrow.
Undo split (button)	Click this button to undo the splits you have done. If you have processed one or more of the split lines, you will not be able to undo the split on the not processed lines.

Related tasks

Match incoming payments

Process matched incoming payments