Calculate overdue charges (AR507000)

This reference topic gives you information about the specific elements that you find in a window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

You can use this window to find documents that are subject to overdue charges, calculate the exact amounts of overdue charges, and create appropriate documents for the charges.
The overdue documents can be selected by statement cycle, customer class, and customer.
As a result of processing, the system generates customer ledger documents of the Overdue charge type with the Balanced or On hold status depending on the value of the Hold documents on entry check box in the Customer ledger preferences (AR101000) window.
You can further process generated documents by using the Sales invoices (AR301000) window.

This window is available if the Overdue charges functionality is enabled in the Enable/disable functionalities (CS100000) window.

The window toolbar

Element	Description
Calculate	Finds the overdue documents that meet the selection criteria and calculates the amounts of overdue charges for the documents in accordance with the overdue charge code settings in the Overdue charges (AR204500) window.
Process	Processes the overdue charges for the documents you have selected, creating new customer ledger documents of the Overdue charge type with the Balanced or On hold status depending on the value of the Hold documents on entry check box in the Customer ledger preferences (AR101000) window.
Process all	Processes the overdue charges for all the listed documents, creating new customer ledger documents of the Overdue charge type with the Balanced or On hold status depending on the value of the Hold documents on entry check box in the Customer ledger preferences (AR101000) window.
View last charge	Navigates to the Sales invoices (AR301000) window and displays the details of the unreleased overdue charge document that had been generated for the selected overdue document.

The top part

You can use the elements in this area (described in the following table) to select the date and the financial period for the charges, and the criteria for the overdue documents to be displayed.

Element	Description
Overdue charge date	The date when overdue charges are calculated and appropriate documents are created.
Period	The financial period to which the document's transactions should be posted.
Statement cycle	The statement cycle for which you want to display data. Leave the field blank if you want to calculate charges for all cycles. If the Set default overdue charges by statement cycle check box is selected in the Customer ledger preferences (AR101000) window, you must specify the statement cycle.
Customer class	The customer class for which you want to display data. The field is available if the Set default overdue charges by statement cycle check box is cleared in the Customer ledger preferences (AR101000) window.
Customer	The customer account for which you want to display data. The field is available if the Set default overdue charges by statement cycle check box is cleared in the Customer ledger preferences (AR101000) window.

The table

This table contains the list of overdue documents with relevant details for each document, including the amounts of overdue charges.

Overdue documents appear in the table only after you click Calculate in the window toolbar to find overdue documents and calculate overdue charges for them.

Element	Description
Included	An unlabelled check box that you select to include the document for processing.
Type	The type of customer ledger document for which overdue charges were calculated: Invoice, Debit note, or Overdue charge.
Reference no.	The reference number of the document, which was assigned by a number series. By clicking the number, you can navigate to the Sales invoices (AR301000) window, where you can view document details.
Date	The date of the document.
Due date	The date when payment for the document is due, in accordance with the payment terms.
Customer	The customer for whom this document is intended, by its ID.
Customer name	The customer's complete name as it appears in the system.
Currency	The currency of the original document.
Amount	The amount of the original document.
Open balance	The amount of the original document to which payments were not applied.
Last payment date	The date of the last applied payment.
Last charge date	The date of the last overdue charge document generated for this document.
Overdue days	The number of days this document is past due since its due date or, if overdue charges were previously calculated, since the last charge date.
Charge currency	The currency used for the overdue charges.
Charge amount	The amount of the charge.