Match a credit note before payment with AutoPay

1. Go to the Supplier payments (AP302000) window.
2. In the Type drop-down list, select Purchase credit note.
3. In the Voucher no. field, select the purchase credit note you want to match against a purchase invoice. The adjustment you select must have the status Open.
   The Supplier and the other mandatory fields (*) are updated with information from the referenced payment.
   

4. On the Documents to apply tab, click to add the purchase invoice related to this purchase credit note.

   In the Reference no. column, add an open invoice to your purchase credit note.

5. In the Payment amount field, check if the payment amount is lower or higher than the purchase invoice amount:
   1. If it is lower, it is still an amount left to pay on the invoice.
   2. If it is higher, you can use that amount to match another invoice.
6. Click .

7. Click Release.
   

The purchase credit note is now closed and if there is still a balance on the purchase invoice, you can now pay it.

What is next?

You do not have to do the other steps in this work process once you have followed these instructions and the payment has been released.

The reason for this is that in Visma.net ERP, the Activate automatic post and release for purchase documents. This means that when you release the payment, both the payment and the purchase invoice will be posted and closed in the general ledger.

However, if the default settings for post and release have been changed (the Do not automatically release supplier payments check box is selected), you must post the payment transactions to the general ledger: Post documents to the general ledger manually.