Close financial periods (AP506000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

You can use this window to close active financial periods in the Supplier ledger workspace.
You can close a financial period in the General ledger workspace only if it has been closed in the Supplier ledger, Customer ledger, Cash management, Inventory, and Fixed assets workspaces.
When you close a given financial period, all preceding active periods will be closed as well (if they have not already been closed).

Generally, posting transactions to closed periods is not allowed.
To allow posting to closed periods, select the Allow posting to closed periods option in the General ledger preferences (GL102000) window.

The window toolbar

Button	Description
Close periods	Initiates the process of closing the selected financial periods. The green OK icon appears in the window toolbar if the closing operation was completed successfully. The red icon indicates that the operation was cancelled because some necessary conditions were not met.
Unreleased documents	Opens the All unreleased documents report to display open documents for the period (documents that have the On hold or Balanced status).
Prepare for closing	Opens the Prepare for closing (AP50700S) window. Here you see a list of all unreleased invoices and you can select the invoices you want to move to a new period. You can also move invoices that are pending in Approval. This way you can close the period in Supplier ledger at a specific date in the following period.

The table

The table displays all currently active financial periods for the earliest year that has active periods.

You can select one or more periods for closing and then click Close periods.

You can close a period only if there are no documents with the On hold or Balanced status to be posted to this period.

Column	Description
Period	The identifier of the financial period.
Description	The description of the financial period.
Active	When this check box is selected, the financial period is active.