For each non-stock item, you can specify whether a purchase receipt is required by
using the Require
receipt check box on the General
settings tab of the Non-stock items (IN202000) window. This setting affects the processing of non-stock items.
If a purchase order includes only non-stock items that require receipt, its
processing involves creating a receipt (or multiple receipts if the ordered items
are not delivered at the same time).
When you add a non-stock item that
requires receipt to a purchase order in the window
(
Document details tab), the system inserts
non-stock as the line type.
In the
Account column, the system inserts the expense account defined by the
Use COGS/ expense account from setting of the posting class.
If the
Subaccounts functionality is enabled in your system, the system also
inserts the subaccount composed as defined by the
Combine COGS/ expense sub from setting of the posting class appears in the
Sub. column.
If the Require
receipt check box is selected for the non-stock
item, the following accounts and subaccounts will be used:
- When a purchase order is created, the item amount is recorded to the expense
account (with the expense subaccount)
- When a receipt linked to the purchase order is created, the line amount is
moved from the expense account (with the expense subaccount) to the purchase order accrual account (with the purchase order accrual subaccount)
- When a invoice is created for the receipt, the amount is moved back from the purchase order
accrual account (with the purchase order accrual subaccount) to the expense account
(with the expense subaccount).
The expense and purchase order accrual accounts to be used for receipt-related transactions are
defined by the posting class of the item; the default accounts assigned to the item
on the General ledger accounts tab of the Non-stock items (IN202000) window will be used if the posting class's rules Use COGS/expense account
from and Use purchase order accrual account from,
respectively, point to them (that is, have the Stock item option
selected). The expense subaccount and purchase order accrual subaccount are also defined by the
settings of posting class of the item; the default subaccounts assigned to the item
on the General ledger accounts tab will be used as the segment value sources for the resulting
subaccounts according to the Combine COGS/expense sub from
and Combine purchase order accrual sub from rules, respectively.
Line completion rules
When a receipt linked to the purchase order is released, to determine if the order
line is completed, the system applies the rule that is specified for each non-stock
item in the Complete purchase order line field in the Non-stock items (IN202000) window,
which is one of the following: