Register a credit note from a supplier

  1. Select Purchasing - Purchase invoices.
  2. Select New purchase invoice.
  3. Select supplier and choose the invoice date.
  4. Check the Credit note box.

The settings you have configured for the supplier in the supplier register effect which fields are shown. If you want to add or remove information about the supplier, click on the supplier's name and select Edit.

  1. Fill in the invoice details.

If you credit an invoice from a foreign supplier, the current exchange rate is retrieved when you indicate the invoice date. The invoice's total amount should be in the same currency as on the credit note you received.

  1. Select the account the credit note should be posted against.

If you have registered invoices from the supplier in the past, the same coding as before is suggested.

  1. Do one of the following when you are finished with the invoice:
Post to ledger The purchase invoice is now posted and is shown under Purchase invoices in the Unpaid purchase invoices list.
Save draft The invoice is not posted and is saved under Drafts in the Purchase invoices window.

If you receive a purchase invoice from a supplier in an EU country, it is important that you report both input and output VAT as per Belastingdienst's regulations. The invoice you receive should be VAT exempt, but in order for your VAT report to be correct, you should register input and output VAT when you enter the invoice. Refer to Belastingdienst for more information. If you want to see how the amount is posted in euro, click on Show posts in EUR.

Related topics

Register purchase invoice
Offset purchase invoice in full or partially with a credit note