Visma Net
About the preparation of deposits
When a business receives customer payments, employees often record them to a specific bank
account as cash.
However, the payments appear in the bank account later, when they are
physically deposited.
As a rule, businesses deposit customer checks and cash to the bank in
bulk.
Thus, during reconciliation of cash accounts with bank statements, employees often
have trouble matching up the individual payments going into a cash account with the summary
amounts of the deposits on a bank statement, which have the dates of the deposits at the
bank.
These conditions create difficulties in accurately tracking cash on hand and
reconciling the balances of cash accounts.
In Visma Net, you use bank deposits to track customer payments that you deposit to the bank in bulk.
When you enter into the system payments intended for such deposits, the payments are
temporarily recorded to special clearing cash accounts.
These accounts hold payments
drawn from customers' customer ledger accounts.
Before you make a physical deposit to
the bank, you create a deposit in Visma Net and list within it all the payments and cash that make up the physical deposit.
After you
have made the deposit to the bank, you release the deposit in Visma Net.
As a result, the system generates a batch of transactions to move the payment amounts
from clearing accounts to the bank account and to record the charges incurred as expenses.
In this topic, you will read about how to configure the processing of bank deposits, record a deposit in the system, and make any needed corrections.