About payment methods for suppliers

You use the Payment methods (CA204000) window to configure payment methods.
You perform the following general steps to set up a payment method:

1. In this window, you specify the required settings, such as the identifier, means of payment, and description.
   
   We recommend that you use the Cash means of payment for all payment methods that are used to describe how your organisation pays suppliers.
2. You specify how you want to use the payment method: For payments to suppliers, select the Use in supplier ledger check box.
   
   The same payment method can be used to record incoming and outgoing payments; that is, you can select both the Use in customer ledger and the Use in supplier ledger check boxes (or just one of the check boxes).
3. On the Allowed cash accounts tab, you add the cash accounts to be used with this payment method.
   Additionally, you can select the Supplier ledger default check box to define the cash account that is used by default for outgoing payments.
4. Optionally, you can do any of the following for the payment method:
   • Enable automatic numbering of printed checks or other documents that confirm payment, by using the Supplier ledger - Suggest next number and the Supplier ledger last reference number columns on the Allowed cash accounts tab.
   • Disable the requirement that each payment reference number must be unique, by clearing the Require unique ref. check box, which is selected by default and appears if the Not required option is selected in the Additional processing section on the Settings for supplier ledger tab.
   • Configure printing of payments or other documents that confirm payment, by selecting the Print payments option in the Additional processing section on the Settings for supplier ledger tab and specifying additional parameters in the Check printing settings section (which appears on the right side of the tab).
   • Configure grouping of multiple payments into a batch that you will send to a money transfer operator, by selecting the Create batch payments option in the Additional processing section on the Settings for supplier ledger tab and specifying additional parameter in the Export settings section (which appears on the right side of the tab).
5. You activate the payment method or select the Active check box.
6. You save the new payment method.

All of these payment methods, which are configured to describe how your organisation pays suppliers, are available for use at once with any supplier account.

To record outgoing payments made with cash, you develop a payment method and base it on the Cash means of payment.
You associate the payment method with general cash accounts and petty cash accounts.

You can enable automatic numbering of outgoing payments for this payment method and configure the printing of documents that confirm payment if you provide any.

To record outgoing payments made by wire transfer, you develop a payment method and base it on the Cash means of payment.
You associate the payment method with bank cash accounts, which provide funds for outgoing payments.

You can configure automatic numbering of the payments according to the numbering series used by the money transfer operator, and you can configure printing of documents that confirm payment.

If the money transfer operator does not provide a reference number for the payments, you can clear the Require unique payment ref. check box on the Settings for supplier ledger tab (the check box is displayed if the Not required option is selected in the Additional processing section) and create payments without reference numbers.

You can configure a payment method that you can use to group multiple payments into a batch and send this batch to a money transfer operator.

Usually documents that confirm payments are assigned unique payment reference numbers. In Visma Net, you can specify whether specifying a unique payment reference number for outgoing payments is required by using the Require unique payment ref. check box that is displayed if the Not required option is selected in the Additional processing section on the Settings for supplier ledger tab (in the Payment methods (CA204000) window). If you select this check box for a payment method, you will have to specify a unique payment reference number for each payment made with this payment method.

Selecting the Print payments or the Create batch payments options in the Additional processing section makes the Require unique payment ref. check box selected by default and unavailable.

You can enable automatic generation of a payment reference number for documents recorded to a particular cash account with any payment method used in the Supplier ledger workspace. You enable automatic numbering and specify the numbering rule for each cash account by using the Supplier ledger - Suggest next number and the Supplier ledger last reference number columns on the Allowed cash accounts tab of the Payment methods (CA204000) window.
The generated number automatically appears in the Payment ref. field in the Supplier payments (AP302000) window when a user creates a new document and selects the cash account and the payment method for which the automatic numbering is configured.

Regardless of whether you enable automatic numbering, the user can manually specify a payment reference number.
If you have configured the payment method so that documents must be printed, the system will require the user to enter a unique payment reference number in the Next payment number field in the Create batch payments (AP505000) window before printing the document.

If printing is not required for documents that confirm payment, the user can manually specify the payment reference number in the Payment ref. field in the Supplier payments (AP302000) window.
In this case, the system requires and validates the uniqueness of each payment reference number only if the Require unique payment ref. check box is selected for the payment method used.

With Visma Net, you can configure the payment method to require the printing of documents that confirm payment.
If you want to require the printing of payments, in the Payment methods (CA204000) window, you select the Print payments option button in the Additional processing section on the Settings for supplier ledger tab and specify the appropriate settings in the Printing settings section of the tab, which appears as soon as you click Print payments.