Employee time activities (EP307000)

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

You use this window to view or enter time activities.

You use the elements in this area to create a new time activity or to select the existing time activities to be displayed in the table.

Element Description
Employee The name of the employee whose time activities you want to view.
From week The start week of the date range for which you want to view the time activities.
Until week The end date of the date range for which you want to view the time activities.
Project

The project for which you want to list the time activities.

The field is available if the Project accounting functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Project task

The project task for which you want to list the time activities.

The field is available if the Project accounting functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Include all rejected

A check box that indicates (if selected) that you want to view all time activities, including rejected ones.
If the check box is cleared, the list will include all activities except for rejected ones.

By default, this check box is selected.

The field is available if the Project accounting functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Element Description
Time spent The regular work hours spent by the employee on the time activities listed in the table.
Invoiceable The invoiceable work hours spent by the employee on the time activities listed in the table.
Element Description
Time spent The overtime spent by the employee on the time activities listed in the table.
Invoiceable The invoiceable overtime spent by the employee on the time activities listed in the table.
Element Description
Time spent The total working time (regular and overtime) spent by the employee on the time activities listed in the table.
Billable The total invoiceable working time (regular and overtime) spent by the employee on the time activities listed in the table.

This table includes the detailed information about the time activities that meet the specified selection criteria.

Button Description
View

Opens in a pop-up window the Activity (CR306010) window with the details of the selected activity, which you can adjust if the activity has the Open or Cancelled status.

This action is applicable only to the time activities created through the Activity (CR306010) window.
Column Description
Hold A check box that indicates (if selected) that the time activity is on hold.
Leave the check box cleared to make the time activity available for approval, if approval is required.
Approval status The status of the time activity record. The following statuses are possible:
  • Pending approval: The time activity is waiting for approval by the authorised person.
  • Complete: The time activity has been either approved by the authorised person or accepted without approval.
  • Rejected: The time activity has been rejected by the authorised person. A warning appears for the rejected record.
  • Cancelled: The time activity has been cancelled.
  • Released: The time activity has been released.
Date

The date of the time activity.

The default date is defined by the Default date in time cards setting on the General settings tab of the Employee classes (EP202000) window.
Start time The time when the time activity was created.
Earning type The type of the work time spent by the employee.
Job code

The ID of a particular job that determines payroll rates.

The column is available if the Payroll functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Shift Code

The ID of a particular shift worked by the employee.
Employees can receive a premium on their normal wages depending on the work shift.

The column is available if the Multiple work shifts functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Task

The task activity associated with the time activity.

Only tasks that belong to the selected employee are available for selection.
Project

The project associated with the time activity.

The column is available if the Project accounting functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Project task

The project task associated with the time activity.

The column is available if the Project accounting functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Cost code

The cost code with which this activity is associated to track project costs and revenue.

The column is available if the Cost code functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Contract

The contract associated with the time activity, which allows invoicing time activities directly through contracts without using the Customer management functionality.

The column is available if the Customer management functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Appointment no.

The appointment associated with the activity.

The column is available if the Service management functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Customer no.

The customer associated with the appointment.

The column is available if the Service management functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Employee line ref.

The line reference number of the service assigned to the appointment.

The column is available if the Service management functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Service

The service that the employee has performed during the appointment.

The column is available if the Service management functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
Time spent The time the employee spent on the time activity.
Invoiceable A check box that indicates (if selected) to indicate that the work hours are invoiceable.
Invoiceable time The invoiceable time for the time activity.
Description The description of the time activity.
Approver

A person authorised to approve the time activity.
The project manager assigned to the related project can also approve the activity.
Time card ref. The time card associated with the time activity.
If this column is empty, the time activity is not yet included in any time card.
Case ID The identifier of the case associated with the time activity.
Contract ID The identifier of the contract associated with the case to which this time activity was added.

Related reports

Employee time card (EP305000)