Purchase order list (PO40100S)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

In this window, you can view existing purchase orders, create new purchase orders, and add lines to purchase orders.

You can create a purchase order based on an existing sales order or by adding separate lines of different sales orders.
Once an order has been saved, it can be approved, rejected, or cancelled by any of the employees assigned to review this purchase order.

Button Description
View purchase order Click this to view the purchase order selected in the table in the Purchase orders (PO301000) window that pops up.
Element Description
Type The type of the purchase order, all or one of the following:
  • Normal
    A purchase order for products and services that are purchased on invoice or paid in cash.
    This is the most common type of purchase orders.
  • Drop-ship
    A purchase order for goods that are delivered directly from the supplier to the customer.
    The list of items and the shipping instructions are copied automatically from drop-ship sales orders to the drop-ship purchase order.
    This option is only displayed if the Drop shipments functionality is enabled in the Enable/disable functionalities (CS100000) window.
  • Blanket
    A purchase order for a large stock quantity that exceeds the quantity that is currently needed.
    This order reserves a certain quantity of supplier inventory for future purchasing.
    Blanket orders may be used to purchase products that are rarely available from suppliers or that have special discounts for high volumes.
    This option is only displayed if the Blanket and standard purchase orders functionality is enabled in the Enable/disable functionalities (CS100000) window.
  • Default
    A purchase order that includes the products purchased regularly in the same quantities from a specific supplier and that can be processed repeatedly.
    Orders of this type are used when the demand for ordered products is predictable and does not change over time.
    This option is only displayed if the Blanket and standard purchase orders functionality is enabled in the Enable/disable functionalities (CS100000) window.
Status The system-generated status of the purchase order, all or one of the following options:
  • On hold
    The purchase order is a draft and you can edit it manually.
  • Pending approval
    The purchase order has not been approved by all the assigned persons.
  • Rejected
    The order has been rejected by one of the persons assigned to approve it.
  • Open
    The order was processed in accordance with the settings in the Purchase order preferences (PO101000) window but has not been completed yet.
  • Pending printing
    Printing is required for the document, but has not been done yet.
    The purchase order should be printed if the Print order option is selected for the supplier in the Suppliers (AP303000) window.
  • Pending email
    Emailing is required for thes document, but it has not been done yet.
    The purchase order should be printed if the Email order option in the Suppliers (AP303000) is selected for the supplier.
  • Cancelled
    The order has been cancelled through the Cancel order action (on the Actions menu of the toolbar).
    An order with this status cannot be edited, and purchase receipts cannot be based on it.
  • Closed
    All of the goods on the order have been received.
  • Printed
    The purchase order has been printed.
Supplier The supplier from which the items will be purchased.
For transfer requests, it is a branch of your organisation.
Column Description
Order no. The number of the sales order.
Supplier name The name of the supplier.
Date The date when the added purchase order was created.
Delivery date

The date when the order was delivered.
Supplier ref. The supplier reference number specified for the purchase order.
Type The type of the order.
Status The current status of the order.
Currency The currency of the purchase order.
Supplier VAT zone The VAT zone of the order's supplier.
Discount total The total discount amount of the order.
VAT total The total VAT amount of the order.
Order total The total amount of the order.

Parent topic:
Purchases windows - overview

Related concepts
About purchase order processing options
About types of purchase orders