Payment terms (CS206500)

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If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:
- space: the result contains the words in any order,
- %: the result contains the words in the specific order, and the % functions as a wildcard as well.
Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.

The General information section

You use the elements in this area to define a new set of payment terms and its settings, or to select an existing set of terms and view its settings.

Element	Description
Terms ID	The unique identifier for these payment terms. The alphanumeric string may contain up to 10 characters.
Description	A detailed description of the payment terms. This alphanumeric string may contain up to 30 characters.
Visible to	The target audience for which the terms are visible, which can be one of the following: All: The terms can be assigned to both suppliers and customers. Suppliers: The terms can be assigned to suppliers only. Customers: The terms can be assigned to customers only. Disabled: The terms are removed from the selection lists for both suppliers and customers.

The Due day settings section

Element	Description
Due date type	The method of due date calculation. The following options are available: Fixed number of days: The payment is due a fixed number of days after a sale or purchase. You should specify the number of days as Due day 1. Day of next month: The payment is due on a particular day of the next month; you should also specify the day of the month as Due day 1. End of the month: The payment is due at the end of the current month. End of next month: The payment is due at the end of the next month. Day of the month: The payment is due on a particular day of the current month. You should also specify the day of the month as Due day 1. Fixed number of days starting next month: The payment is due a fixed number of days starting the next month after a sale or purchase. You should specify the number of days as Due day 1. Custom: With this option, you specify two due days that could be used; which due day is to be used depends on the time interval set for the document's date. For example: You may specify one due day for documents issued in the first part of the month, and the second due day for documents issued in the second part of the month. You use the remaining elements in the Due date settings section to set the due days and their respective date ranges.
Move due date if on the weekend	If the due date on the invoice falls onto a weekend (Saturday or Sunday), use the options in the drop-down to calculate it to the Friday before the due date or the Monday after it. With the option Keep the exact date the due date remains unchanged.
Due day 1	The first due day, which is used with certain Due date type options. Specify the number of days if the Fixed number of days option is selected, the day of the month if the Day of next month or Day of the month option is selected, and the first due day if the Custom option is selected.
Day from 1	The start day of the date range for documents due on the first due day; this element is used with the Custom option only.
Day to 1	The end day of the date range for documents due on the first due day; this element is used with the Custom option only.
Due day 2	The second due day; this element is used with the Custom option only.
Day from 2	The start day of the date range for documents due on the second due day; this element is used with the Custom option only.
Day to 2	The end day of the date range for documents due on the second due day; this element is used with the Custom option only.

The Cash discount settings section

In this section, you provide the details of the cash discount included with this set of payment terms. You can specify a cash discount only if the Single instalment type is selected in the Instalments settings section.

Element	Description
Discount type	The method of calculating the cash discount period, which can be one of the following options: Fixed number of days: If this option is selected, the discount is available a set number of days after the document date. In the Discount day field, you should also specify the number of days. Day of next month: With this option selected, the discount is available until a particular day in the next month (that is, the month after the document date). In the Discount day field, you should specify the day of the next month. End of month: When you select this option, the discount is available through the end of the month (that is, the month of the document date). End of next month: With this option selected, the discount is available through the end of the next month (that is, the month after the document date). Day of the month: If this option is selected, the discount is available until the particular day of the month when the document was issued. In the Discount day field, you should specify the day of the month. Fixed number of days starting next month: When you select this option, the discount is available a set number of days starting the next month (that is, the month after the document date). In the Discount day field, you should specify the number of days.
Discount day	The number of days or the particular day of the month, depending on the Discount type; this field is unavailable for some options.
Discount (%)	The percent of the discount.
Delay days	With the amount of days defined here, the cash discount will be considered when registering the payment on the invoice. For example, the cash discount date is set to the 1st of the month, the Delay days field has value 2. You register the payment on the 3rd of the month, and cash discount amount will be used.

The Instalment settings section

By using these elements, you can define how documents should be paid: in a single payment or in multiple instalments.
If the amount is due in multiple instalments, you can also specify a percentage and a due date for each instalment; the due date for the first instalment is specified in the Due day settings section. Discounts are not available for multiple-instalment payment terms.

Element	Description
Instalment type	The type of instalment, which can be one of the following options: Single: If you select this option, other elements in this section become unavailable. You should also select the due date and other options for the single payment. Multiple: If you select this option, payment is due in multiple instalments. You should also specify the method, frequency, and schedule of the instalments.
Number of instalments	The specific number of instalments; this field is unavailable if the Split by percent in table option is selected as the Instalment method.
Instalment frequency	The frequency of instalments; this field is unavailable if the Split by percent in table option is selected as the Instalment method. The following options are available: Weekly: The second instalment will be a week after the first one, and so on. Monthly: The second instalment will be a month after the first one, and so on. Semi-monthly: The second instalment will be a half of a month after the first one, and so on.
Instalment method	The method by which the amounts of instalments are calculated. Select one of the following options: Equal parts: The document total amount (with all the applicable taxes added) is divided into equal parts. The schedule of payments is defined by the due date, instalment frequency, and number of instalments specified. VAT in the first instalment: The amount of the document (its total before taxes) is divided into equal parts, and the VAT amount is added to the first instalment. The schedule of payments is defined by the instalment frequency and number of instalments specified. Split by percent in table: The instalment amounts are calculated according to the percentages specified for each instalment in the Instalments schedule table below this section.

The Instalments schedule table

Column	Description
Days	The number of days from the due date on which a particular instalment is due. You must use an integer between 0 (due date) and 31.
Percent	The percent of a document total. As you add a new instalment, the percent is automatically adjusted to make all instalments total 100 percent.