About suggested sales accounts

The sales account suggested on the order line in the Sales orders (SO301000) window is determined by the selected option for the Use sales account from field in the Order types (SO201000) window, according to the following table.

Use sales account from	Sales account
Reason code	According to the sales account set in the Reason codes (CS211000) window for the reason code set on the sales order line.
Posting class	According to the option selected for Use sales account from in the Posting classes (IN206000) window. This can be: Item Warehouse Posting class See below.
Item, Warehouse, or Customer location	See below.

Use sales account from Item, Warehouse, Customer location, and Posting class

The table below gives an overview of how the sales account is set on the sales order line for Item, Warehouse, Customer location and Posting class (assuming Posting class is selected for Use sales account from in both the Order types (SO201000) and Posting classes (IN206000) window). The information applies when the line item has an item ID.

Export type and General ledger account tab

Note that the Export type value is first retrieved from the customer location, and if not set, from the customer class. If it is not set in the customer class either, the Export type is not set.

When Export type is	Field in General ledger accounts tab
Domestic or not set, and line is taxable	Sales account
Domestic or not set, and line is non-taxable, or Domestic exempt VAT	Sales - non-taxable account
EU	Sales - EU account
Export	Sales - export account

The window from which the General ledger accounts tab is read, corresponds to the Use sales account from option in the following way:

Use sales account from	Window
Item	Stock items (IN202500) or Non-stock items (IN202000)
Warehouse	Warehouses (IN204000)
Customer location	Customer locations (CR303010)
Posting class	Posting classes (IN206000)

Exceptions no item ID

The above information applies for a sales order line with no item ID, except when the sales account is to be retrieved from the item or posting class of the item. In these cases, the sales account is retrieved according to the Customer location option.

The sales account suggested on lines with an item ID in the Sales invoices (AR301000), Cash sales (AR304000), and Customer invoices (SO303000) windows is determined by the selected option for the Use sales account from field in the Posting classes (IN206000) window. This can be:

• Item
• Posting class
Note: the Warehouse option is only applicable for sales orders. When this option is selected, for customer invoices, sales invoices and cash sales, the sales account will be retrieved according to the Item option.

Export type and General ledger account tab

The table below gives an overview of how the sales account is set on the line for these options.

Note that the Export type value is first retrieved from the customer location, and if not set, from the customer class. If it is not set in the customer class either, the Export type is not set.

When Export type is	Field in General ledger accounts tab
Domestic or not set, and line is taxable	Sales account
Domestic or not set, and line is non-taxable, or Domestic exempt VAT	Sales - non-taxable account
EU	Sales - EU account
Export	Sales - export account

The window from which the General ledger accounts tab is read, corresponds to the Use sales account from option in the following way:

Use sales account from	Window
Item, or Warehouse	Stock items (IN202500) or Non-stock items (IN202000)
Posting class	Posting classes (IN206000)

Exceptions no item ID

For a line with no item ID, the sales account is retrieved according to the Export type table above and from the General ledger accounts tab in the Customer locations (CR303010) window.

Invoice created from sales order

If the sales invoice, customer invoice or cash sale is created from the sales order, the sales accounts on the lines are the same as in the sales order.