Visma Net

Supplier summary (AP401000)

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

Introduction

You use this window for quick inquiries about suppliers' outstanding balances.

You can view current balances or balances by a past period.
If no currency is selected, the system displays information on all documents in the base currency.

The window toolbar

Button	Description
Reports	Provides the following options for fast access to reports: Balance by supplier: Navigates to the Balance by supplier (AP63250S) report. Supplier history: Navigates to the Supplier history (AP652000) report. Aged past due: Navigates to the Aged past due (AP631000) window. Aged outstanding: Navigates to the Aged outstanding (AP631500) window.

The top part

You use these elements to select suppliers that meet particular criteria, such as supplier class or currency of supplier transactions.

Element	Description
Company	The company whose information you want to view. The default is the current company.
Branch	The branch whose information you want to view. By default, it is the current branch.
Period	The financial period for inquiry. If you make no selection, information about all open periods will be displayed.
Supplier class	The supplier class for inquiry. If you make no selection, information on all suppliers will be displayed.
Supplier account	The supplier account for inquiry. If you make no selection, information on all accounts will be displayed.
Supplier subaccount	The corresponding subaccount.
Currency	The currency of transactions for inquiry. If you make no selection, all data will be displayed in the base currency.
Split by currency	When this check box is selected, the supplier totals will be displayed by currency.
Suppliers with balance only	When this check box is selected, information is displayed only for suppliers with non-zero balances. Clear the check box to display all the suppliers.
By financial period	When this check box is selected, balances are shown by the financial period of the document transactions. Clear the check box to show balances by documents' dates.
Total balance	A read-only field showing the total balance of outstanding invoices.
Total prepayments	A read-only field showing the total amount of prepayments released to suppliers.
Total retained balance	A read-only field showing the total retained balance. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.

The table

This table lists all the suppliers whose details match the criteria you have specified in the top part.

Column	Description
Supplier no.	The ID of the supplier.
Supplier name	The supplier name as it appears on the documents.
Last activity period	The most recent period with operations connected with the supplier.
Currency ID	The currency that is used in operations with the supplier, by its ID.
Beginning balance (currency)	The outstanding balance at the start of the selected period, in the currency that is used in operations with the supplier. If no period is selected, it is the beginning balance at the start of the last activity period.
Ending balance	The outstanding balance at the end of the selected period, in the currency that is used in operations with the supplier. If no period is selected, it is the ending balance of the last activity period or the currency balance.
Prepayments balance (currency)	The balance of prepayments at the end of the specified period, in the currency that is used in operations with the supplier. If no period is selected, it is the current prepayments balance.
Purchases PTD (currency)	The period-to-date amount of purchases, in the currency that is used in operations with the supplier. If no period is selected, it is the purchase amount during the last activity period.
Payments PTD (currency)	The period-to-date amount of payments to the supplier, in the currency that is used in operations with the supplier. If no period is selected, it is the payment amount during the last activity period.
Cash discount taken PTD (currency)	The period-to-date amount of cash discounts taken, in the currency that is used in operations with the supplier. If no period is selected, it is the total amount of cash discount taken during the last activity period.
VAT withheld PTD (currency)	The period-to-date amount of withholding VAT, in the currency that is used in operations with the supplier. If no period is selected, it is the total VAT withheld on behalf of the supplier during the last activity period.
Credit adjustments PTD (currency)	The period-to-date amount of credit adjustments, in the currency that is used in operations with the supplier. If no period is selected, it is the total on credit adjustments during the last activity period.
Purchase credit notes PTD (currency)	The period-to-date amount of purchase credit notes, in the currency that is used in operations with the supplier. If no period is selected, it is the total on purchase credit notes during the last activity period.
Prepayments PTD (currency)	The period-to-date amount of prepayments released to the supplier, in the currency that is used in operations with the supplier. If no period is selected, it is the total on prepayments during the last activity period.
Beginning balance	The beginning balance of the supplier (all currencies).
Ending balance	The ending balance of the supplier (all currencies).
Prepayments balance	The balance on prepayments.
Purchases PTD	The period-to-date amount of purchases, in the base currency. If no period is selected, it is the purchase amount during the last activity period.
Payments PTD	The period-to-date amount of payments to the supplier, in the base currency. If no period is selected, it is the payment amount during the last activity period.
Cash discount taken PTD	The period-to-date amount of cash discounts taken, in the base currency. If no period is selected, it is the total amount of cash discount taken during the last activity period.
VAT withheld PTD	The period-to-date amount of withholding VAT, in the base currency. If no period is selected, it is the total VAT withheld on behalf of the supplier during the last activity period.
Realised gain/loss PTD	The period-to-date amount of realised gains or losses on foreign currency transactions with suppliers, in the base currency. If no period is selected, it is the realised gain or loss (RGOL) total during the last activity period.
Credit adjustments PTD	The period-to-date amount of credit adjustments, in the base currency. If no period is selected, it is the total on credit adjustments during the last activity period.
Debit adjustments PTD	The period-to-date amount of debit adjustments, in the base currency. If no period is selected, it is the total on purchase credit notes during the last activity period.
Prepayments PTD	The period-to-date amount of prepayments released to the supplier, in the base currency. If no period is selected, it is the total on prepayments during the last activity period.
Currency beginning retained balance	The total amount of unreleased retainage in the currency that is used in the operation with the vendor at the start of the selected period. If no period is selected, it is the balance at the start of the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Currency ending retained balance	The total amount of unreleased retainage in the currency that is used in the operation with the vendor at the end of the selected period. If no period is selected, it is the balance at the end of the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Currency retainage withheld PTD	The period-to-date retainage withheld on the documents in the selected currency. If no period is selected, it is the retainage withheld during the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Currency retainage released PTD	The period-to-date retainage amount released on the documents in the selected currency. If no period is selected, it is the retainage released during the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Beginning retained balance	The total amount of unreleased retainage (in the base currency) at the start of the selected period. If no period is selected, it is the balance at the start of the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Ending retained balance	The total amount of unreleased retainage (in the base currency) at the end of the selected period. If no period is selected, it is the balance at the end of the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Retainage withheld PTD	The retainage amount (in the base currency) withheld in the specified period. If no period is selected, it is the retainage withheld during the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Retainage released PTD	The retainage amount (in the base currency) released in the specified period. If no period is selected, it is the retainage released during the last activity period. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.