Item classes (IN201000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

In this window, you can define item classes, which are used to group stock or non-stock items with similar properties and to provide default settings for new items.

You can browse through the existing item classes and modify their settings, add new classes, and delete unused (unpopulated) classes from the system.

Button Description
Actions

Provides the following menu commands, which you can use to invoke actions:

  • View restriction groups: Navigates to the Restriction groups by item class (IN103010) window so you can view the restriction group members.

  • Apply to children: Applies the settings of the currently selected item class to all its child item classes.

  • Change ID: Opens the Specify new ID dialog box, in which you can enter a new identifier (ID) for the item class.

  • Apply restriction settings to all items: Updates the security settings for all items of the class if the default restriction groups of the class have been reassigned.

In this area, you can enter the identifier and description for a new item class, or select an existing class for viewing or modification.

Element Description

Class ID

The unique identifier of the item class.
Description

A description of the item class.

This field supports the multi-language functionality, where you can translate the entered text to multiple languages. For more information, see:About multi-language support

This tab holds the basic settings of the item class, including the unit conversion rules for it.

Element Description

Stock item

 If you select this check box, this class only includes stock items.

Allow negative quantity

If you select this check box, negative quantities for items of this class are allowed.

This setting should be avoided in your day-to day operations, as it will lead to differences between the physical values and the system values. This makes it difficult to do an inventory reconciliation.

The reason why this setting exists is because there may be a need to allow negative quantities in given situations, where the warehouse needs to be corrected.

Webhook notification

If you select this check box, Webhook notifications are enabled for the item class.

Item type

The item type that will be selected by default for new items of this item class.

For stock items, you can select one of the following options:

  • Finished good
  • Component part
  • Subassembly

For non-stock items, you can select one of the following options:

  • Non-stock item: A general type of non-stock item

  • Labour: A type of non-stock item to be used for labour hour rates

  • Service: A type of non-stock item to be used for service fees

  • Charge: A type of non-stock items that are used for charge rates

  • Expense: A type of non-stock items that are added to documents to designate specific expenses

The types of non-stock items are used mostly for informational purposes, except for the Labour; the items of this type appear on the lists filtered by Labour item type for selection in specific UI elements in windows related to project accounting, organisation structure, and employee time and expenses.

Valuation method

The valuation method to be assigned by default to all stock items of the class.

You can select one of the following options:

  • Standard
  • Average
  • FIFO
  • Specific
The option Specific only appears if the Lot and serial tracking functionality in the Enable/disable functionalities (CS100000) window is enabled.

Posting class

The posting class selected for the item class.

Use the Posting classes (IN206000) window to define posting classes and their settings.

Lot/serial class

The lot/serial class to be assigned by default to new items of this item class.

Use the Lot/serial classes (IN207000) window to define lot/serial classes and their settings.

This element only appears if the Lot and serial tracking functionality in the Enable/disable functionalities (CS100000) window is enabled.

Price class

The price class to be assigned by default to new items of this item class.

Use the Item price classes (IN209000) window to define lot/serial classes and their settings.

Default warehouse

The warehouse that will be used by default for receiving and issuing the items of this item class.

This element only appears if the Multiple warehouses functionality in the Enable/disable functionalities (CS100000) window is enabled.
If not, the MAIN warehouse is used as the default warehouse.
Element Description

VAT category

The VAT code to be assigned by default to new items of this item class.

VAT categories are defined by using the VAT categories (TX205500) window.

Sales VAT category

The VAT category for sales.

Export VAT category

The VAT category for export sales.

Sales EU VAT category

The VAT category for sales within the EU.

Exempt VAT sales VAT category

The VAT category for VAT-exempt sales.

Expense VAT category

The VAT category for purchases.

Import VAT category

The VAT category for import purchases.

Expense EU VAT category

The VAT category for import purchases within the EU.

Exempt VAT expense VAT category

The VAT category for VAT-exempt purchases.

By using the elements in this pop-up window that opens when you click in the Availability calculation rule field, you set the rules for calculating the availability of stock items that belong to the item class.

Element Description
Availability calculation rule The unique ID of the availability calculation rule. You can use up to 10 characters, both numbers and letters.
Description The description of the availability calculation rule.
Deduct qty. on open issues

If you select this check box, the system deducts (for items of the class) the quantities of issued items from the available quantities of these items.

The documents in the On hold and Balanced statuses are used for availability calculation.
Deduct qty. on sales on hold

If you select this check box, the system will deduct the quantities of the item on sales orders (of the SO, IN, and CS types) with the On hold, Credit hold, Pending approval, and Rejected statuses from the available quantity.

The quantity of each item on sales orders with these statuses is shown in the Sales order prepared field in the Inventory allocation details (IN402000) window.
Deduct qty. on sales orders

If you select this check box, the system will deduct (for items of the class) the quantities of items on sales orders with the Open status from the available quantities of these items.

The item's quantity on these sales orders is shown in the Sales orders booked field in the Inventory allocation details (IN402000) window.
Deduct qty. on shipments

If you select this check box, the system will deduct (for items of the class) the quantities of shipped items from the available quantities of these items.

The item's quantity on these sales orders is shown in the Sales orders shipped field in the Inventory allocation details (IN402000) window.
Deduct qty. allocated

If you select this check box, the system will deduct (for items of the class) the quantities of items being prepared for shipping (on unconfirmed shipments) and the quantities that were specifically allocated for sales orders (of the SA and SO types) from the available quantities of these stock items. The orders with the On hold, Credit hold, Rejected, Pending approval, and Open statuses are used for this calculation.

The item's quantity on these sales orders is shown in the Sales orders allocated field in the Inventory allocation details (IN402000) window.
Deduct qty. of kit assembly demand

If you select this check box, the system will deduct (for items of the class) the quantities of items allocated for kit assembly from the available quantities of these items. The documents with the On hold and Balanced statuses are used for availability calculation.

This check box is available only if the Kit assembly functionality is enabled in the Enable/disable functionalities (CS100000) window.
Deduct qty. on back orders

If you select this check box, the system will deduct (for items of the class) the quantities of items allocated to sales orders with the Back order status from the available quantity of these items.

The quantities on these sales orders are shown in the Back orders field in the Inventory allocation details (IN402000) window.
Include qty. on receipts If you select this check box, the system will include (for items of the class) the quantities of items on inventory receipts (with On hold and Balanced statuses) in the available quantities of these items.
Include qty. in transit If you select this check box, the system will include (for items of the class) the quantities of items in transit in the available quantities of these stock items. The documents with the On hold and Balanced statuses are used for availability calculation.
Include qty. on purchase order receipts If you select this check box, the system will include (for items of the class) the quantities of items on unreleased purchase receipts in the available quantities of these items.
Include qty. on purchase on hold

If you select this check box, the system will include (for items of the class) the quantities of items on purchase orders (with the statuses of On hold and Pending approval) in the available quantities of these items.

The item quantity in the purchase orders with the On hold and Pending approval statuses is shown in the Purchase prepared field in the Inventory allocation details (IN402000) window.
Include qty. on purchase orders

If you select this check box, the system will include (for items of the class) the quantities of items on open purchase orders in the available quantities of these items.

The item quantity in the purchase orders with the Open status is shown in the Purchase orders field in the Inventory allocation details (IN402000) window.
Include qty. of kit assembly supply

If you select this check box, the system will include (for items of the class) the quantities of items that are kits and listed in the kit assembly documents in the available quantities of these items.

This check box is available only if the Kit assembly functionality is enabled in the Enable/disable functionalities (CS100000) window.
Include qty. on returns

If you select this check box, the system will include (for items of the class) the quantities of items on return orders and on shipments with the Receipt operation selected (in the Shipments (SO302000) window) in the available quantities of these items. In particular, quantities are affected as follows:

  • The quantities on return orders with the On hold status are deducted from the Sales order prepared quantities.
  • The quantities on return orders with the Open status are deducted from the Sales orders booked quantities.
  • The quantities on unconfirmed shipments with the Receipt operation are deducted from the Sales orders allocated quantities.
  • The quantities on confirmed shipments are deducted from the Sales orders shipped quantities.

Thus, the quantities on shipments with the Receipt operation decrease the Total deduction quantities in the Inventory allocation details (IN402000) window.

In this section, you specify a unit of measure (UoM) to be used as default base UoM for items of the item class.

If the Multiple units of measure functionality in the Enable/disable functionalities (CS100000) window is enabled, you can specify the UoMs to be used as default sales and purchase units for items of the class. You can also define conversion rules for those units.

For more details, see: About units of measure and conversions

Element Description

Base unit

The UoM to be used as the default base unit for items of the class.

Select the base unit from the list of UoMs defined in the Units of measure (CS203100) window.

Sales unit

The UoM to be used as the default sales unit for items of the class.

Select this unit from the list of globally defined UoMs for which conversion factors to the chosen base unit are specified in the Units of measure (CS203100) window, or type the unit.

Press Enter, and a new row will be appended to the unit conversion table for the class.
In this row, specify a conversion rule between the UoM selected as the sales unit and the UoM selected as the base unit.

This field is only displayed if the Multiple units of measure functionality in the Enable/disable functionalities (CS100000) window is enabled.

Purchase unit

The UoM to be used as the default purchase unit for items of the class.

Select the unit from the list of globally defined UoMs for which conversion factors to the chosen base unit are specified in the Units of measure (CS203100) window, or type the unit.

Press Enter, and a new row will be appended to the unit conversion table for the class.
In this row, specify a conversion rule between the UoM selected as the purchase unit and the UoM selected as the base unit.

This field is only displayed if the Multiple units of measure functionality in the Enable/disable functionalities (CS100000) window is enabled.

Undership threshold (%)

The minimal percentage of goods shipped (with respect to the ordered quantity) for the system to mark the order as shipped completely. This setting is not applicable to items with specified serial or lot numbers; these items should be shipped exactly as specified. This setting provides the default value for items of this class.

Overship threshold (%)

The maximum percentage of goods shipped (with respect to the ordered quantity) allowed by the customer. This setting is not applicable to items with specified serial or lot numbers; these items should be shipped exactly as specified. This setting provides the default value for items of this class.

In the unit conversion table, you can define conversion rules between the UoMs set as the default purchase and sales units and the UoM set as the default base UoM for items of the class.

You also can specify how other units of measure used for items of the class can be converted to the default base unit.

This conversion table is only displayed if the Multiple units of measure functionality in the Enable/disable functionalities (CS100000) window is enabled.

Column Description

From unit

The UoM to be converted to the base unit.

Multiply/divide

The operation to be performed for the unit conversion.

You can select the Multiply or Divide option to perform the appropriate conversion from the unit specified in the From unit column to the unit specified in the To unit column.

Conversion factor

The factor to be used for conversion with the specified operation.

To unit

The target unit for the unit conversion, which is the UoM selected as the base unit.

This section holds the price management settings for stock items of the class.

Element Description

Price work group

The default work group responsible for pricing items of the class.

Price manager

The default manager responsible for pricing items of the class.

Min. mark-up (%)

The default minimum mark-up percentage required for items of the class.

Mark-up (%)

The default mark-up percentage for items of the class.

The mark-up is the difference between the price of the item and its cost, with respect to the cost.

On this tab, you can create a list (in a tabular format) of replenishment classes that apply by default to stock items of the item class.

Also, for each replenishment class, you can select a demand forecasting model and parameters for this model to be used in automatic replenishment.

Element Description

Demand calculation

The demand calculation option defines how the system calculates the item quantity for replenishment. You can select one of the following options:
  • Item class settings
    Demand will be calculated based on the availability calculation rule for this item class as specified on the General information tab of this window.
  • Hard demand only
    Demand will be calculated as (Qty. sales order allocated) + (Qty. sales order back ordered) + (Qty. sales order on shipments).
Column Description

Replenishment class ID

The replenishment class that applies to items of this item class.

Seasonality

The set of seasonality settings to be used with the replenishment class, by its ID.

Source

The source of replenishment used for the item class with this replenishment class. One of the following options can be selected:
  • None
    No replenishment is required.
  • Purchase
    The items for the stock replenishment will be purchased.
  • Manufacturing
    The items for the stock replenishment will be manufactured. (Not implemented in the current version.)
  • Transfer
    The items will be transferred from a replenishment warehouse.
    This option is only displayed if the Multiple warehouses functionality in the Enable/disable functionalities (CS100000) window is enabled.
  • Drop shipment
    The items for the stock replenishment will be purchased through drop shipment purchase orders, and the purchased goods will not be received at your company's warehouse.
    This option is only displayed if the Drop shipments functionality in the Enable/disable functionalities (CS100000) window is enabled.
  • Purchase to order
    The items for the stock replenishment will be purchased only when a customer's order has been received.

Method

The method of replenishment to be used for the class with this replenishment class. You can select one of the following options:
  • None
    No replenishment will be performed.
  • Minimum/maximum
    The system will compute the replenishment quantity as the difference between the maximum and minimum quantities with the quantity on supply deducted. (The quantity on supply is the quantity of items on unreleased purchase orders, on purchase receipts, and in transit.)
  • Fixed reorder quantity
    The system will initiate replenishment once the minimum stock level is reached, and the quantity on replenishment request will be equal to the EOQ (economical order quantity) value specified for the selected supplier.

Replenishment warehouse

The warehouse to serve as the source of replenishment if the source of replenishment is Transfer, Purchase to order, Drop shipment.

Stock transfer lead time

The number of days required for transferring goods from the source warehouse.

Transfer ERQ

The economic reasonable quantity (ERQ) for the item transfer. This value represents the level of inventory that minimises the total transfer costs.

Demand forecast model

The model to be used for calculating the revised replenishment parameters for this replenishment class when applied to items of the item class. The following options are available:
  • None
    None of the models will be used; replenishment parameters can be changed only manually.
  • Moving average
    The demand forecast model is based on calculating average sales, based on historical data and seasonality settings.

Forecast period type

The type of time period to be used for selecting historical data for demand forecast model.
The following options are available:

  • Quarter
  • Month
  • Week
  • Day

Periods to analyse

The number of specified time periods for selecting historical data for the demand forecast model.

Launch date

The date when the current replenishment settings become effective for replenishment of items of the class.

Termination date

The date when the current replenishment settings of the replenishment class expire.

Service level (%)

The service level assigned to the item class.

The default value is 84.0%, which results in zero level of safety stock.

For details on usage of the service level parameter, see: About replenishment parameters based on demand forecast

This tab has a table with the attributes to be used for items of the item class and attribute properties, including order on the list of class attributes.

To create a new attribute, use the Attributes (CS205000) window.

Column Description

Attribute ID

The identifier of the attribute.
Description A read-only column that displays the detailed description of the attribute.

Sort order

A number that represents the order of the attribute in the list of class attributes.

Type an integer directly in the column.
The lower the integer, the higher the attribute will be in the list of class attributes.

Required

This check box indicates (if selected) that the attribute value is required for items of the class.

Control type

Read-only. This column displays the type of control (element) for the attribute:

  • Text
  • Combo
  • Check box
  • Date time

Related concepts

About suggested VAT categories

About the hierarchy of item classes

Related windows

Stock items (IN202500)

Non-stock items (IN202000)