Overview of the functionalities

Provides users with access to such means of communication as email, notifications, announcements, activities, and tasks.
The workspace also includes a special functionality—a preconfigured Communications dashboard.

Supports the processing of expense claims.

Supports the chart of accounts shared by all the branches (if any), as well as ledgers, budgets, analytical reports, recurring transactions, document batches, and various configurations of the financial year and periods, including custom financial year and periods.

Provides support for cash accounts, payment methods, reconciliation statements, bank deposits, funds transfers, cash flow forecasts, and credit card processing.

Provides support for supplier accounts (including those for VAT agencies), payment terms, documents of multiple types, configurable approval of documents for payment and recurring transactions.

Provides support for customer accounts, documents of multiple types, recurring transactions, credit card processing, tracking of card expiration dates, configurable rules of payment auto-application, aging of credits, statements, credit management, and write-offs.

Enables the use of segmented keys (for GL accounts, subaccounts, and stock items, and for customer, supplier, and employee accounts) and the creation of number series, which are used for automatic generation of reference numbers for batches and for documents of various types.

Also, this workspace supports attributes—optional and required UI elements to be used in many workspaces for entering and storing additional properties of various objects.

Supports roles, which control user access to modules, workspaces, windows, UI elements, and records.
Also, this workspace provides the means for managing local user accounts, password policies for local users, security audit options, and encryption certificates.

Supports internal wikis and synchronisation with external files.
Also, this workspace supports storing files internally and externally and routing imported files between the storage locations.

Supports configuration and management of the system email accounts for incoming and outgoing emails.
This workspace also supports built-in incoming mail processing, which can be adjusted for the business needs of your company.

Supports snapshots, locales, and the management of application updates.

Enables the import and export of data in accordance with user-defined scenarios.

Provides a means for application customisation and management of the sitemap.

Provides support for multiple branches.
Branches can be configured for points of sale(locations) as well as for separate legal entities within your organisation, to ensure better visibility into various layers of financial operations.

Adds the Currency management workspace and support of the following: multiple currencies across the workspaces; automatic calculation of the realised gains and losses and rounding amounts on foreign currency transactions; revaluation of foreign currency accounts; and translation of the base currency accounts into any foreign currency for reporting.

Supports the two-stage release of Supplier ledger documents: pre-release, when a data entry clerk enters an invoice or a quick check; and release, when an authorised accountant reviews a pre-released document, specifies the correct expense accounts (and subaccounts), and releases the document.

Enables accounting and reporting for any value-added tax (VAT) in the system: in theVAT workspace, enables the VAT option; and in the Supplier ledger andCustomer ledger workspaces, adds UI elements that can be used for automatic calculation of VAT amounts and for VAT reporting.

Provides automatic rounding of invoice amounts in the Supplier ledger workspace and invoice amounts in the Customer ledger workspace.
For details, see: About rounding of document amounts.

Gives you the ability to use subaccounts in addition to accounts.
The subaccounts are used to detail account balances, for more granular financial analysis.
For details, see: Example of a subaccount definition.

Makes possible the automatic generation of inter-branch transactions.

Gives you the ability to translate amounts from the base currency to another currency at the account balance level.
Translation can be used for reporting purposes in any foreign currency.
For details, see: About translations.

Gives you the ability to maintain customer and supplier discounts in your system: import them or enter them manually, and update them.
The system automatically applies the supplier discounts to purchase orders (or invoices if the Logistics functionality is not enabled)and customer discounts to sales orders (or invoices if the Inventoryfunctionality is not enabled) when a user saves the document.

When the functionality is disabled, you can enter the discount percent or amount for any line on data entry windows, but the discount amounts cannot be posted separately to a discount account.

For more information, see:Maintain supplier discounts - overviewManage discounts.

Provides you with the ability to generate dunning letters to notify customers about their overdue documents.
You can select how you want to manage a level of dunning letter: by customer or by overdue document.

Adds the Deferred revenue workspace and integrates it with the Supplier ledger and Customer ledger workspaces, so that the users can assign various documents to deferral schedules for recognising portions of the deferred amounts.

Makes it possible to configure parent-child relationships between business accounts of the Customer and Customer and supplier types.
A parent-child relationship includes the ability for the parent account to pay invoices of the child account, to generate consolidated statements and reports, and to view a consolidated balance for a parent account that includes the balances of its child accounts.
The relationship can be removed at any time.

This functionality provides the support of contracts, including case processing and contract invoicing.
It adds windows related to contract processing to the Customer ledger workspace and enables integration of the Customer ledger and the Time and expenses workspaces.

This functionality adds the Fixed assets workspace, which can be used to create and manage fixed assets through their useful life, from acquisition to disposal. The Fixed assets workspace integrates with the Requisitions and Purchases workspaces (in the Inventory module) to facilitate converting purchases into fixed assets without the need to re-enter data.

Can be selected only if the Payroll functionality is selected.
Enables shift codes that can be used by users to report time they spent on activities when working on a particular shift.

Adds the Row-level security workspace, which enables the management and administration of user access (through restriction groups) to particular system records and objects to which users have access by their roles.
For details, see: About restriction groups in Visma Net.

Makes it possible for you to configure automatic processing of documents that require significant time and system resources.
You can define a schedule for such automatic processing—for instance, at times when there are no employees at work, such as weekends or nights.
For more information, see:About scheduled processing.

Gives you the ability to configure notifications about specific changes in documents so that users of the system can sign up to receive emails sent by the system when specific changes are made to particular documents.
For more information, see:About change notifications on data entry windows.

Provides the ability to customise workflows by means of automation steps, and gives you the ability to back up and store automation definitions that include all the automation steps defined in the application.

Gives you the ability to define for each stock item multiple units of measure (UoMs) and the rules for conversion between them.
With this functionality not enabled, for each stock item ,you can define only the base unit of measure that is used for purchasing the item, selling it, and calculating the available quantity of it.
For more information, see:About units of measure and conversions.

Makes possible the processing of blanket purchase orders—orders that can be fulfilled through multiple normal orders.
Also, adds the standard purchase orders—orders that include the products purchased regularly in the same quantities and that can be processed repeatedly.

Gives you the ability to create and track orders for goods that should be delivered directly to a customer location.

This group of functionalities includes those that are associated with the advanced functionality of the Inventory module.

You can enable any of the functionalities in this group if the group of functionalities is included in your license.

Enables you to track stock items by lot or serial numbers and by expiration dates.Visma Net provides flexible numbering schemes for lot and serial numbers and the ability to track different products differently.

For more information, see:About lot and serial number tracking.

Adds the ability to configure multiple warehouses.

For more information, see:About warehouses and warehouse locations.

Supports multiple locations for each warehouse.
Some of these locations can be reserved for specific inventory transactions, such as receipts, issues, and returns.

For more information, see:About warehouses and warehouse locations.

Automates the generation of purchase and transfer orders for replenishment of stock items for your warehouse or warehouses.

This functionality can be enabled only if the Multiple warehouses functionality is enabled.

For more information, see:About automated replenishment.

Makes it possible for the system to calculate the optimal set of fields for each sales order or a consolidated shipment.

The system selects the fields based on the list of carrier fields, the item packaging options, and the item quantities on the document.

For more information, see:About automatic packaging for non-integrated carriers.

Makes possible the creation of kit specifications and kit assembly and disassembly according to specifications.
For more information on kits, see: About accounting for kits.

Supports physical counts by item IDs, item classes, user-defined cycles, movement classes, or ABC codes.
For information, see: About overview of stocktaking options.

Supports sales order fulfilment by back ordering.
For details, see: About sales orders with allocations.

Enables the creation of custom types of sales orders.
For more information, see:About custom order types.

Adds the Purchase requisitions workspace to the Inventory module.
This workspace can be used to create requisition requests and requisitions, perform bidding to find the best prices, and control budget compliance.

This functionality adds the Projects module, which can be integrated with certain basic workspaces(General ledger, Customer ledger, Supplier ledger, Cash management, and Time and expenses) and add-on workspaces (Customer management, Purchases, Inventory, and Inventory).
The Projects module includes project costing and project invoicing.