Ship via codes (CS207500)

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

You use this window to maintain information about each carrier your company uses for shipping goods and about your company's own shipping options.
A ship via code denotes a possible method your company uses to ship goods to customers.

Search line in list window

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:
- space: the result contains the words in any order,
- %: the result contains the words in the specific order, and the % functions as a wildcard as well.
Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.

The top part

You use this area to define a new ship via code or to select an existing shipping service by its code to view or edit its details.

Element	Description
Ship via	The unique code associated with the non-integrated carrier, or the shipping option of your company. You can use up to 15 characters, both numbers and letters.
Description	A description of this shipping service or option. You can use an alphanumeric string of up to 30 characters.

The Details tab

On this tab, you can specify whether this code stands for a common carrier or one of your company's shipping options.
You can also select the general ledger accounts to be used to record the charges applied when goods are shipped under this code.

Element	Description
Calendar	The calendar associated with the carrier. A calendar reflects the carrier's work hours and the days when the carrier ships the goods.
Calculation method	The method used to calculate freight charges, by using the rate breakdown specified on the Freight rates tab. The following options are available: Per unit: The rates are specified as rates per weight unit. Net: The rates are specified as flat rates. Manual: The freight amount is specified manually for each sales order in the Freight cost field on the Totals tab of the Sales orders (SO301000) window.
Base rate	The flat-rate charge to be added to the freight amount, which is calculated as specified on the Freight rates tab.
Common carrier	A check box that indicates whether this carrier is a common carrier. Because common carriers deliver goods from a company branch to the customer location which is the sales point, this check box controls which set of taxes applies to the invoice. If the check box is selected, the taxes associated with the address of the customer location are applied. If the check box is cleared, the taxes associated with the address of the selling branch are applied.
VAT category	The VAT category to be applied to the freight amount when goods are shipped with this code. For details, see: About freight calculation.
Freight sales account	The general ledger account of the Income type that is used to record the freight charges to be paid to the company. This account is associated with the ship via code and is used as one of the sources for the Use freight account from setting in the Order types (SO201000) window.
Freight sales sub.	The freight sales subaccount associated with the ship via code is used as one of the sources for generating the freight sales subaccount according to the rule specified in the Combine freight sub. from field in the Order types (SO201000) window. This field is available if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.
Freight expense account	The general ledger account of the Expense type to be used to record the freight amounts to be paid to the carrier. This account is not updated by the freight cost amounts from the sales orders shipped by the carrier. This account is updated on release of purchase orders by the amounts of the Freight-type lines with this ship via code specified in the Supplier location column.
Freight expense sub.	The freight expense subaccount associated with the ship via code. This field is available if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.

The Freight rates tab

The tab provides information about how the rates depend on the weight (and optionally volume) of goods to be shipped by the carrier.
Rate break points are indicated by shipment weight, with volume specifying an additional restriction, if needed.
Rates are flat or per weight unit, depending on the Calculation method value on the Details tab.
For details about the calculation of freight cost, see About freight calculation.

Column	Description
Weight	The minimum weight to which the rate may be applied.
Volume	The minimum volume to which the rate may be applied.
Zone ID	The shipping zone to which the goods with the specified weight and volume are shipped.
Rate	The flat rate or rate per weight unit, depending on the option (Net or Per Unit) selected in the Calculation method field on the Details tab. The number of decimal places for freight rates is defined by the value in the Price/cost decimal places field in the Organisations (CS101500) window. The freight amount is calculated as follows: With the Net option selected, the freight amount equals this value for the shipment. With the Per unit option selected, the freight amount equals this value multiplied by the shipment weight.

The Packages tab

The tab holds information about packages or, boxes used with this ship via code.
You can define boxes in the Packaging types (CS207600) window.

In Visma Net, you can specify carrier packaging information for all carriers.
You can configure the system in such a way that the users can select boxes for shipments manually; alternatively, if the Automatic packaging functionality is included in your license, the system automatically suggests the optimal set of boxes for each order and then for each shipment.

For more information, see About automatic packaging for non-integrated carriers.

Column	Description
Box ID	The ID of the type of boxes used by the carrier under this ship via code.
Description	A description of the type of field.
Tare weight	The weight of a box of this type.
Max. weight	The maximum weight of items that can fit into a box of this type.
Weight UoM	The unit of measure used for the weight.
Max. volume	The maximum volume a box of the type can hold.
Volume UoM	The unit of measure used for the volume.
Length	The length of a box of the type; along with width and height defines the three-dimensional shape of the box.
Width	The width of a box of the type; along with length and height, it defines the three-dimensional shape of the box.
Height	The height of a box of the type; along with width and length, it defines the three-dimensional shape of the box.

Related concepts

About freight calculation

About units of weight and volume

Related tasks

Create a ship via code

Related windows

Shipping zones (CS207510)

Packaging types (CS207600)

Shipping terms (CS208000)