Match incoming payments manually

Register Zettle payment

With an integration between Visma eEkonomi Bokföring and Zettle by PayPal your Zettle sales transactions are posted on a daily basis. Please note that the transaction fees are transferred with three days delay. The fees will however be posted on the date the transaction was carried out.

With what frequency you get payment from Zettle depends on your agreement with Zettle. When the payment is made to your company bank account you match the transaction against Zettle transactions that have been automatically posted in Visma eEkonomi Bokföring.

Choose Cash and bank.
Select the account you received payment to.

If you have an active bank integration, your bank transaction already figures in the list Bank transactions this period statement. If not select New bank transaction and add the amount of the incoming Zettle payment.

Click on the bank transaction and select Match.
Specify that the transaction relates to Other deposit and select Own selection of ledger accounts.

Your sale via Zettle has been posted automatically by the program. Now, you have to post the payment you receive from Zettle. You post the payments against the ledger accounts that your claims on Zettle sales are recorded on. The default setting is that the claim is posted on account 1580. If you are unsure which accounts that are set to record the payment card receivables and Zettle transaction charge, you can check the setting in Settings - Company settings - Basic information.

Post the payment according above information.

Please note that the payment from Zettle is a lump sum that can consist of several types of transactions. For example there might be other fees or bonuses that should be recorded on other ledger accounts, than the ones for the payment card receivables and transaction charge.

Select Post to ledger.

Match posting of your daily cash register

Post your daily cash register from Accounting - Journal entries - New journal entry. Enter the date for the sales and select the accounting template you created for the daily cash register. Read more in Post your daily cash register.

When you receive the money for your credit card sales, follow the steps below.

In Cash and bank, select the account you received a payment to.
Select the bank transaction entry you want to match.
Select Match.
In the Transaction relates to field, select Deposit .
In the Income type field, select Receivables from payment card and coupons.
Select Post to ledger.

Match several bank transactions at once

When you have more than one bank transaction relating to the same accounting transaction, you can match them all at once by creating one journal entry in the accounting. This is for example useful when posting the day's takings when they consist of several Swish transactions.

In Cash and bank, select the account you received a payment to.

When matching several transactions at once you can only select transactions with the same date and in your local currency. Transactions in foreign currency will not have a check box next to the date.

Select the transactions you want to match by checking the box next to the date at each transaction row.

By filtering the cash and bank transactions by date and entering a search word that all transactions have in common, e.g. Swish, you can select the transactions you want to match with one click in the box at the top of the column next to the date.

Select Match all selected on one of the rows.
In the Transaction relates to field, select what kind of accounting transaction the payment concerns.
Proceed with the matching the same way you would do with a single transaction.

You can add more than one accounting transaction to match the bank statement transactions by selecting Add another. This can be done as long as you have an unreconciled amount.

You can also add more bank transactions to the view where you match bank transactions.

Select Post to ledger.

Match payment against an imported journal entry

When you receive a payment that needs to be matched against an imported journal entry, the matching is done manually. This can be the case when a payment has been registered outside of the program and imported via a SIE file into Visma eEkonomi Bokföring. If the program cannot find the journal entry to match the bank transaction against, you match it manually following the steps below.

Please note that the journal entry that you match the bank transaction against must include a posting against the account that the payment is posted to. If for example the payment is made to the Operating account it is a posting to ledger account 1930 - Företagskonto/checkkonto/affärskonto.

Transfer between the company's bank accounts

When you transfer money from one of the company's bank accounts to another, the program cannot match the bank transactions against each other automatically. You then have to match the transactions manually.

In Cash and bank, select the account you received a payment to.
Select the bank transaction entry you want to match.
Select Match.
In the Transaction relates to field, select Transfer between own accounts.
Select the other bank account from the list.
Select Post to ledger and the transaction will be registered and matched in both bank accounts.

When transferring money between accounts with different currencies, always start with the operating account and make sure that the box Foreign payment requirements is checked and that foreign currency, amount and bank fee has been entered for the transaction.

It is not possible to register a transfer of money directly between two currency accounts. If you need to do such a transfer do it via an account with your local currency.

If you have a bank integration for both the bank accounts you have transferred money between, you match it by selecting which transaction on the other account it should be matched against.

Deposit of private money into the company account

In Cash and bank, select the account you received a payment to.
Select the bank transaction entry you want to match.
Select Match.
In the Transaction relates to field, select Deposit .
Select a suitable accounting entry.
- If you have a sole proprietary company you select Other own deposits.
- If you have a limited liability company you select Deposit of share capital.
Select Post to ledger.

Match incoming payments manually

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