Match outgoing payments manually

Purchase invoice - completely paid

When you have registered and paid a purchase invoice, and the bank transaction are not automatically matched in Cash and bank, you need to match the transactions manually.

In Cash and bank, select the account you made the payment from.
Select the bank transaction entry you want to match.
Select Match.
In the Transaction relates to field, select Payment of purchase invoice.
Select the purchase invoice that you paid.
Select Post to ledger.

Purchase invoice - offset against credit note

When you have registered a debit invoice and a credit note from a supplier, you can fully or partially offset them against each other. When offsetting invoices the starting point is always the credit note.

Select Purchasing - Supplier invoices.
Select the credit note you want to offset.
Select Actions - Offset.
Select the invoice to offset the credit note against from the list. If there are no invoices in the list, the purchase invoice has probably already been registered as paid.

Select Post to ledger.

If you offset an invoice partially and pay the remaining amount from your bank account, the bank transaction needs to be matched against the supplier invoice. If this is not done automatically, follow the instruction "Purchase invoice - completely paid" above.

If you have offset an invoice by mistake, you can correct it by selecting the invoice from the overview and choosing Actions - Undo offset.

Purchase invoice - partially paid, the rest offset against credit note

If you have received a credit note from your supplier that you want to use as a partial payment of the original purchase invoice, you register the amount you have paid to your supplier in Cash and bank and then deduct the credit note to complete the payment of the invoice.

In Cash and bank, select the account you made the payment from.
Select the bank transaction entry you want to match.
Select Match.
In the Transaction relates to field, select Payment of purchase invoice.
Select the purchase invoice that you paid.
Enter the total amount of the invoice at Paid amount. You now have a positive amount to reconcile.
Choose Add another.
In the Transaction relates to field, select Payment of purchase credit note.
Select the credit note you want to use as a partial payment.
Select Post to ledger.

If you have offset an invoice by mistake, you can correct it by selecting the invoice from the overview and choosing Actions - Undo offset.

Several purchase invoices paid in a lump sum

If you have paid more than one purchase invoice in one single payment, the program cannot match the bank transaction against the purchase invoices automatically. Instead, you have to match the outgoing payment against the purchase invoices manually.

In Cash and bank, select the account you made the payment from.
Select the bank transaction entry you want to match.
Select Match.
In the Transaction relates to field, select accounting entry Payment of purchase invoice.
Select Select multiple.
Select the purchase invoices that have been paid.
Select Post to ledger.

When you use the option Select multiple, invoices will always be fully paid. If the lump sum payment contains partial payments for certain invoices, you have to match these individually.

Match several bank transactions at once

When you have more than one bank transaction relating to the same accounting transaction, you can match them all at once by creating one journal entry in the accounting.

In Cash and bank, select the account you made the payment from.
Select the transactions you want to match by checking the box next to the date at each transaction row.

When matching several transactions at once you can only select transactions with the same date and in your local currency. Transactions in foreign currency will not have a check box next to the date.

Select Match all selected on one of the rows.
In the Transaction relates to field, select what kind of accounting transaction the payment concerns.
Proceed with the matching the same way you would do with a single transaction.

You can add more than one accounting transaction to match the bank statement transactions by selecting Add another. This can be done as long as you have an unreconciled amount.

You can also add more bank transactions to the view where you match bank transactions.

Select Post to ledger.

Match payment against an imported journal entry

When you have made a payment that needs to be matched against an imported journal entry, the matching is done manually. This can be the case when a payment has been registered outside of the program and imported via a SIE file into Visma eEkonomi Pro. If the program cannot find the journal entry to match the bank transaction against, you match it manually following the steps below.

In Cash and bank, select the account you made the payment from.
Select the bank transaction entry you want to match.
Select Match.
In the Transaction relates to field, select Imported journal entries.
Select which imported journal entry you want to match the transaction against.
Select Post to ledger.

Please note that the journal entry that you match the bank transaction against must include a posting against the account that the payment is posted to. If for example the payment is made to the Operating account it is a posting to ledger account 1930 - Företagskonto/checkkonto/affärskonto.

Purchases paid with company card

If you have made a purchase using your company card, you must register the receipt in Visma eEkonomi Pro. To do this, you either upload an image of the receipt under Purchasing - Source document images, or you take a photo of your receipt using the Visma Scanner app and send it to Visma eEkonomi Pro.

When you register a purchase made by card, you go to Cash and bank and locate the bank transaction in your bank statement or add one. You then create a journal entry relating to Purchase against receipt, which you then match against the bank transaction.

Purchases paid with private account - sole proprietorship

When you have made a purchase or paid an invoice with a private account, the transaction will not be found on company's bank statement. Therefore you will need to register the payment yourself.

The registration differs somewhat, depending on whether it is an invoice that has been paid for or a purchase against receipt. Follow the instructions below or watch a movie about it (in Swedish).

Register purchase against receipt paid with private account - sole proprietorship

When you register a purchase against receipt you start by scanning or photographing the receipt and uploading it to Visma eEkonomi Pro via the app Visma Scanner.

Select Purchasing - Source document images.

Click on the image you want to link.

Select Type - Purchase receipt. If the images were transferred from one of the apps, the image type may be pre-selected.

If the images were transferred from one of the apps, the image type may be pre-selected.

At Select a bank account choose Paid with private account.
Make a choice in the list Specify outlay type.
Enter the required information.
Select Post to ledger.

Purchases paid with private account - limited liability company

When you have made a purchase or paid an invoice with a private account, the program will not be able to find a matching transaction on the company's bank statement. Therefore you will need to register the payment yourself.

The registration differs somewhat, depending on whether it is an invoice that has been paid for or a purchase against receipt. Follow the instructions below or watch a movie about it.

Bank fee deducted from bank account

In Cash and bank, select the account from which a fee was deducted.
Select the bank transaction entry you want to match.
Select Match.
In the Transaction relates to field, select Other withdrawal.
Specify the outlay type as Bank costs.
Select Post to ledger.

Transfer between the company's bank accounts

When you transfer money from one of the company's bank accounts to another, the program cannot match the bank transactions against each other automatically. You then have to match the transactions manually.

In Cash and bank, select the account you received a payment to.
Select the bank transaction entry you want to match.
Select Match.
In the Transaction relates to field, select Transfer between own accounts.
Select the other bank account from the list.
Select Post to ledger and the transaction will be registered and matched in both bank accounts.

When transferring money between accounts with different currencies, always start with the operating account and make sure that the box Foreign payment requirements is checked and that foreign currency, amount and bank fee has been entered for the transaction.

It is not possible to register a transfer of money directly between two currency accounts. If you need to do such a transfer do it via an account with your local currency.

If you have a bank integration for both the bank accounts you have transferred money between, you match it by selecting which transaction on the other account it should be matched against.

Salary payment to employees

You match the bank transaction for the salary payout in different ways depending on whether you use the Payroll extension in Visma eEkonomi Pro or if you work with a separate payroll system or without one.

In order to match the payroll run, it needs to be posted.

Match outgoing payments manually

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