Edit supplier

Purchase invoices can be registered for suppliers that are marked as active.

If the company is part of a group and purchases goods from other subsidiaries within the group, you can check this box to be able to select group-specific accounts for your accounts payable.

Select this setting for the suppliers whose invoices you want to be automatically posted in the future. After activation, the first received invoice will appear as a draft, and once you've confirmed the posting, the next one will be processed automatically. You'll find the automatically posted invoices under Purchasing - Purchase invoices - Unpaid purchase invoices, and All purchase invoices. They will also be highlighted in bold to make them easy to find.

If the supplier is marked with OCR, the OCR field is shown when you register an invoice payment to the supplier.

Some suppliers require entry of an OCR when paying the invoice. By using OCR, you ensure that your supplier can identify that the right invoice has been paid.

If you do not tick the box, the Message is instead shown when you register an invoice payment. It is not possible to enter an OCR number here.

Enabling this setting stops the program from including the purchase invoices from this supplier in the payment file.

BIC (Bank Identifier Code) is an international standard used to identify a bank in a unique and reliable manner (previously called Swift address). BIC always consists of 8 or 11 characters, with the first 6 always being upper-case letters.

BBAN (Basic Bank Account Number) is a standard used to specify a unique national bank account number.

IBAN (International Bank Account Number) is an international standard used to specify an account number. You need an IBAN to be able to receive payments directly to your account from foreign customer or if you want pay a foreign supplier.

IBAN is intended to supplement the regular account number.

The bank code is used for SWIFT payment via plusgiro to certain countries. For example, the bank code Fedwire Routing Number (FW+9 digits) is used for payments to the USA. Bear in mind that BIC+IBAN must instead be used for payment to a supplier in an EEA country.

Here, you enter the payment code that normally applies to this supplier's deliveries to you. The information is used by the bank and the payment code indicates what the payment regards.

Select this box if you want all e-invoices from this supplier to be sent automatically for approval. This also includes invoices coming from a third-party application. If all mandatory details on the invoice are correct, the invoice will get the status Ready for approval immediately.

Here you decide in which order the approvers should approve your purchase invoices. The default setting is to not use a specific approver.

Here you select and add approvers. This list only shows if you have selected either Approve in the following order or Approve in any order from the Approval order list.

The approvers names are taken from the company's permissions, and in order for them to be visible here, they need to be users in Visma eEkonomi Pro and have the permissions Approve/Reject or Create and approve/reject.