Delete or void a preliminary journal entry

Certain journal entries that are not included in a locked accounting period have the status Preliminary and can be voided or deleted. The type of journal entry that you can void or delete is Manual journal entry.

Even when a journal entry is preliminary, it cannot be voided or deleted if the entry contains rows with the following postings:

  • if the posting is for a customer receivable ledger account and linked to a sales invoice.
  • if the posting is for a payable ledger account and linked to a purchase invoice.
  • if the posting is for account 2018 and the company is a sole proprietorship.
  • if the posting is for a cash or bank ledger account.

Void an entry

  1. Select Accounting - Journal entries.
  2. Select the journal entry you want to void.
  3. Select Edit.
  4. Remove all rows by clicking the icon with the minus sign or set the amount to zero.
  5. Select Save.

The entry will show in the list of journal entries as Voided. The entry number remains and can be reused. To reuse the entry open it and add a date, a description and the ledger accounts you want to post a transaction against.

Delete an entry

The last journal entry in each journal series is possible to delete if it meets the criteria for being adjusted and voided.

  1. Select Accounting - Journal entries.
  2. Select the journal entry you want to delete.
  3. Select Actions - Delete.

Please note that a journal entry is not preliminary and not possible to void or delete if:

  • the entry is a correcting journal entry or is connected to a correcting journal entry.
  • there are allocations entries made for the journal entry.
  • the journal entry is included in a VAT report that have been posted to the ledger.
  • the entry is an offsetting journal entry or a posting of a doubtful debt.

Related topics

Adjust preliminary journal entries
Create a correcting journal entry
Correcting cost centre, project or transaction texts

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