Book calendars (FA206000)

Search line in list window

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:
- space: the result contains the words in any order,
- %: the result contains the words in the specific order, and the % functions as a wildcard as well.
Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.

The window toolbar

Button	Description
Generate periods	Creates the periods for a new year in accordance with the settings of the year.
Shift the first year	Shifts the first year of the assets life one year earlier (if, for example, you want to start depreciating an asset before you acquire it).
Delete book periods	Deletes the periods of a book. You can delete periods in a book only if there are no transactions in these periods.

The top part

You use the elements in this area to select a non-posting depreciation book and set up a calendar for it, or to view or edit the settings of an existing calendar.

If a depreciation book updates the general ledger, it uses the financial periods defined for the general ledger.

Element	Description
Book	The identifier of the depreciation book to which the calendar is assigned. Select a book from the list of books available in the system.
First year	The first year that your company wants to keep records in Visma Net for this calendar. To start recording operations at the very beginning of the financial year and to post beginning balances for the accounts, specify the previous year for this field and post balances for the last period of the previous financial year for this calendar.
Year starts on	The date when the financial year starts for the calendar. By default, this field displays the current date.
Belongs to next year	A check box that indicates (if selected) that the start date of the year belongs to the next financial year. Select this option if the next financial year starts in the current year. For example: If the 2024 financial year starts on September 1, 2023.
Period type	The type of financial periods. The following options are available: Month: Financial periods are created on a monthly basis (12 periods per year). Two months: Financial periods are created on a bimonthly basis (6 periods per year). Quarter: Financial periods are created on a quarterly basis (3 periods per year). Week: Financial periods are defined as lasting one week (52 or 53 periods per year). Two weeks: Financial periods last two weeks (26 or 27 periods per year). Four weeks: Financial periods have a duration of four weeks (13 or 14 periods per year). Custom number of periods: A user-defined number of financial periods is used with a custom duration. Custom-length periods: Periods have user-defined durations, and the number of periods may change with the year.
Day of week	The week day the period starts. This box appears only when you select the Week period type.
Start first period	The date when the first period starts.
Adjust to period start	A check box that aligns (if selected) the start and end dates of financial periods with the start and end dates of the corresponding calendar period. This check box appears for the following period types: Month, Two months, and Quarter. For example: With this check box selected, if the start date of the financial year is March 10 and the period type is Monthly, the first period will start on March 1, and if the period type is Quarterly, the first period will start on January 1. If this check box were not selected, then the first period will start (as the financial year) on March 10.
Number of periods	The total number of financial periods within a year for the calendar. By default, the number of periods is zero. If you selected the Custom period type, enter the number periods in one year. For the other period types, the number of periods is generated automatically.
Use adjustment period	A check box that you select to add an adjustment period or an additional period for posting adjustments. The adjustment period will have the same start and end date and will be the last period in the financial year. For journal transactions, an adjustment period is available only for manual selection. This field does not appear for the Custom period types.

The table

In the table, you can view the list of financial periods for the selected depreciation book.
The financial periods must have consecutive numbers; thus, each time you need to delete a period, you can delete only the last one.

You cannot delete a financial period if any released journal transactions are associated with the period.

Column	Description
Period no.	The system-generated two-digit unique identifier of a period within a financial year, which indicates the order of the period.
Start date	The system-generated date when the period starts, which is generated according the settings specified at the top part.
End date	The system-generated date when the period ends, which is generated according the settings specified at the top part.
Description	The description of the financial period. By default, this column contains the number of the period within a financial year (for example, Period# 01) or the name of the month, but it can be overwritten.