About consolidation configuration

This topic provides instructions on how to configure consolidation for your company.

Before you get started, review the hierarchy of the companies whose data should be consolidated, and determine which companies report to which.
In this section, consider only a two-level hierarchy: a parent company and one or more subsidiaries (consolidation units) that report to it.
This simple hierarchy can be used as a part of a more complicated hierarchy, with the consolidation process going from the bottom to the top and with parent companies after consolidating data from the units becoming units of the next level. Suppose that both a parent company and subsidiaries use Visma Net.

If a consolidation unit uses a third-party ERP software, the parent company can consolidate the data by importing the trial balance prepared by the unit and exported to a CSV file by using its third-party software. Mapping of accounts and subaccounts should be performed in this case manually directly in the file, before the parent company will perform import from this file.

For more information about the functionality intended for consolidations, see General ledger consolidation overview.

For correct consolidated data, the following requirements should be met:

  • The parent company and its subsidiaries should have the same configuration of financial year and periods, since the consolidation data is grouped by the financial periods of subsidiaries.
  • The parent company and its subsidiaries should have similar structure of charts of accounts, with fewer accounts on the parent chart.
    Data from multiple accounts used in a subsidiary can be consolidated into one account of the parent company.
  • A subsidiary should have a subaccount structure similar to that of the parent company.
    The parent company may have one additional segment (compared to the subsidiary) with values designating subsidiaries.

Generally, the consolidation process includes these three stages:

  • Consolidation setup, which is performed by each subsidiary and by the parent company
  • Data preparation by each of the subsidiaries
  • Import of each subsidiary consolidation data by the parent company

The procedures required for configuring and performing consolidation are discussed in the following topics: