Recognise output VAT (TX503000)

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

You use this window to run the VAT recognition process for the Customer ledger documents or payment applications that are subject to pending VAT.

In the top part, you specify the criteria that the system uses to load documents or applications to the table.
Then in the table, you select any number of documents or applications and initiate the VAT recognition process; alternatively, you can process all listed items.
As a result of this process, the system creates the General ledger transactions that move the suspended VAT amounts from pending accounts (such as the Pending VAT payable account) to the actual VAT payable account.

Also, the system includes tax information in the tax report of the appropriate tax period.

This window is available only if the VAT reporting functionality is enabled in the Enable/disable functionalities (CS100000) window.

Button Description
Process Processes the items you have selected in the table.
Process all Processes all items listed in the table.

You use the elements in this area to filter the items to be displayed in the table.

Element Description
Date

The date that the system uses to load the documents or applications to the table.

All documents or applications (depending on the option selected in the VAT recognition method field) with a date earlier than or the same as the specified date are loaded. By default, the current business date is specified.

You can clear this field so that the documents or applications with any date are loaded to the window.
Branch

The branch from which the documents or applications originated. By default, the current branch is selected.

If you leave this field empty, the documents or applications associated with any branch are loaded.

This field is available only if the Multi-branch support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Tax agency The tax agency that is associated with the tax to be processed. The suggested tax agency can be defined on the VAT information tab in the Organisations (CS101500) or Branches (CS102000) windows.
VAT ID

The identifier of the tax to be recognised.

By default, the field is empty. If no VAT code is specified, documents with any pending VAT linked to the selected tax agency will be processed.
VAT recognition method The VAT recognition method to be used. The following options are available:
  • On payments:
    An option that indicates (if selected) that taxes will be recognised based on the payments applied to documents.
    With this option selected, an application or multiple application will be loaded to the table.
  • On documents:
    An option that indicates (if selected) that taxes will be recognised based on documents.
    With this option selected, payments are not considered.

By default, the recognition method specified for the selected tax agency is used.
Total VAT amount The total VAT amount to be recognised, which the system calculates as the sum of the VAT amounts of the items selected for recognition.

This table contains the documents or payment applications that are subject to pending VAT.

Column Description
Module The name of the Visma Net workspace in which the document or application has been processed.
Type The type of the document or application.
Re. no.

The reference number of the document or application.

If you click this number, the document or application opens in a separate window.
Date The date of the document or application.
Status The status of the document or application.
VAT ID The identifier of the tax that has been applied to the document or application.
VAT rate The rate of the tax.
Taxable amount The taxable amount of the document or application.
VAT amount The VAT amount to be recognised for the document or application.
VAT doc. no.

The number to be used in VAT reports for the VAT recognition entry corresponding to this document or application.
Depending on the Output VAT entry ref. no. option specified for the selected tax agency on the Tax agency settings tab of the Supplier locations (AP303010) window, the number can be defined in one of the following ways:

  • The system inserts the number of the document or application.
  • The system generates a new number once the VAT recognition process is completed.
  • A user enters the number manually.
VAT doc. date

The date of the VAT recognition entry.

By default, this is the document or application date.
Batch number The number of the General ledger batch generated by the system once the VAT recognition process is completed.
Customer

The customer the document is associated with.

This column is hidden by default.
Description

The description of the document.

This column is hidden by default.

Before running a report, you set a variety of parameters in the report window. You can select a template or manually make selections that affect the information to be collected. Also, you can specify appropriate settings to print or email the report generated.

The following table lists the buttons of the report window toolbar when you are configuring a report.

Button Description

Parameters

Navigates to and from the report window to let you change the report parameters.

Cancel 		Clears any changes you have made and restores default settings.
Run report Initiates data collection for the report and displays the generated report.
Save template Saves the currently selected report as a template with all the selected settings.
Remove template Removes the previously saved template. This button is available only when you select a template.
Schedule template Opens the Select schedule name dialog box, which you can use to schedule the processing of the report. This button is available only when you select a template.
Edit report

Opens Visma BI - Report Designer in a new browser tab, where you can edit your report.

However, if you are working with a Balance sheet (GL634000) report or a Profit and loss (PM64300S) report, you will be navigated to the Report definitions (CS206000) window to make your changes there.

Export report design

Makes a copy of the report that you can import (for example, for another company) by using the button on the Report versions tab.
Then you select that the copy of the report is not going to be the default version which is used when you click the Run report button. This button is only available for users assigned with the Report designer user role.
Element Description
Schedule

The schedule for report processing.

Select an existing schedule, or leave the field blank and click OK to open the Automation schedules (SM205020) window to create a new schedule for running the report.

Merge reports

When this check box is selected, this report will be merged with the other reports selected for merging into one net report when processed.

You can check the reports that will be merged when processed in the Send reports (SM205060) window.
Merging order The number of the report in the net report.

Use the elements in this area to select an existing template and then use the template, share it with other users, or use it as your default report settings. The template area elements, which are available for all reports, are described in the following table.

Element Description
Template The template to be used for the report. If any templates were created and saved, you can select a template to use its settings for the report.
Default When this check box is selected, the selected template is marked as the default one for you. A default template cannot be shared.
Shared When this check box is selected, the selected template is shared with other users. A shared template cannot be marked as the default.
Locale

A locale that you select to indicate to the system that the report should be prepared with the data translated to the language associated with this locale.

This field is displayed if there are multiple active locales in the system.

The following table lists the buttons of the toolbar after you run the configured report.

Buttons Description

Parameters 		Navigates back to the report window to let you change the report parameters.

Refresh 		Refreshes the information displayed in the report (if any data changes were made).
Groups Adds to the report a left pane where the report structure is shown. Click a report node to highlight the pertinent data in the right pane.

View PDF / View HTML		 Displays the report as a PDF, or displays the report in HTML format. The available button depends on the current report view; if you are viewing a PDF, for instance, you will see the View HTML button.
Go to first page (Ctrl + Page up) Displays the first page of the report.
Go to previous page (Page up) Displays the previous page.
Go to next page (Page down) Displays the next page.
Go to last page (Ctrl + Page down) Displays the last page of the report.
Print Opens the browser dialog box so you can print the report.
Send Opens the Email activity dialog box, which you use to send the report file (in the chosen format) to the specified email address.
Export

Allows you to export the data in the chosen format:

  • Excel
  • Excel with headers (this option is only available for ARM reports)
  • PDF

This tab includes sections where you can specify the contents of the report depending on the current report and vary in the following regards:

  • How many elements and which elements are available on a particular report
  • Whether elements contain default values
  • Whether specific elements require values to be selected
  • Whether elements may be left blank to let you display a broader range of data

If you are working with a Balance sheet (GL634000) report or a Profit and loss (PM64300S) report, this tab is not shown in your report window.

The Additional sort and filters tab contains additional sorting and filtering conditions:

  • Additional sorting conditions: Defines the sorting order.
    You can add a line, select one of the report-specific properties, and select the Descending or Ascending sort order for the column.
  • Additional filtering conditions: Defines the report filter.
    You can add a line, select one of the report-specific properties, and define a condition and its value.
    The list of conditions includes one-operand and two-operand conditions. To create a more complicated logical expression, you can use brackets and logical operations between brackets.

If you plan to print the report or save the report as a PDF, select the appropriate settings in the Print settings section.

Element Description
Deleted records

Selects the visibility of the data deleted from the database.

  • Hide
  • Print
  • Only
Print all pages Prints all pages of the report.
Print in PDF format Displays the report in PDF format.
Compress PDF file Indicates that the system will generate a compressed PDF.
Embed fonts in PDF file Indicates that the system will generate the PDF with fonts embedded.

If you plan to send the report as an email, in the Email settings section, specify the format in which the report will be sent, as well as the email subject, the recipients of copies of the report, and the email of the recipient.

Field Description
Format

The format in which the report will be emailed:

  • HTML
  • PDF
  • Excel
  • Excel with header (this option is only available for ARM reports)

The merge function for reports in Excel format is not supported. If you want to merge a report with other reports and send an aggregated report by email, you should select either the HTML or PDF format for the report.
To The email address of the recipient.
Cc An additional addressee to receive a carbon copy (Cc) of the email.
Bcc The email address of anyone to receive a blind carbon copy (Bcc) of the email; an address you enter in this box will be hidden from other recipients.
Subject The subject of the email.

This tab shows the data only to users assigned with the Report designer user role

If the report has multiple versions, you can select one of them.

Button Description
Edit version Click this to edit the selection version of the report.
Refresh dataset Click this button to refresh the data set you have selected.
Activate Temporarily activates the selected report.

Import report design

Click this button to select an exported report you want to import into this company.

This button is only available for users assigned with the Report designer user role.

The imported report will be set as the active report.

Column Description
Version The number of the report version.
Description The description of the report version.
Active When this check box is selected, the report version is active.
Created The creation date of the report version.
Not default dataset This check box is automatically selected if the report version is an import of an external report.

 

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