Visma Net

Unreleased transactions (detailed) (AP610500) report

This topic gives you information about the elements that you find in this window in Visma Net, such as fields, field values, buttons, and check boxes.

Introduction

This report displays the list of supplier ledger documents that have been entered but not released.

Documents are listed by the financial period, the document date, and the supplier on the document.

Report parameters

You use the following parameters to select the information to be displayed on the report:

Element	Description
Company	The company for which you want to view information. You can select a company or make no selection to view information about all companies. The default selection is the current company.
Branch	The branch for which you want to view information. You can select a branch or make no selection to view information about all branches. The default selection is the current branch. This field is available only if the Multi-branch support functionality is enabled in your system in the Enable/disable functionalities (CS100000) window.
From period	The first financial period of the period range the report will cover. By default, the current financial period is used.
To period	The last financial period of the period range the report will cover. The default selection is the financial period.
Document type	The document type the report should cover. Select a document type to view only a certain type of documents. Make no selection to view information on documents of all types.
Ref. no.	The reference number of a particular document. Select a document by its reference number, or make no selection to view all documents.
Created by	The user who created a batch whose information you want to view.
Last modified by	The user who last modified a batch whose information you want to view.
Include transactions on hold	When this check box is selected, transactions that have the Hold status will be included into the report.
Include pre-booked transactions	When this check box is selected, transactions that have the Pre-booked status will be included in the report.

The report settings and options

Button	Description
Parameters	Navigates to and from the report window to let you change the report parameters.
Cancel	Clears any changes you have made and restores default settings.
Run report	Initiates data collection for the report and displays the generated report.
Save template	Saves the currently selected report as a template with all the selected settings.
Remove template	Removes the previously saved template. This button is available only when you select a template.
Schedule template	Opens the Select schedule name dialog box, which you can use to schedule the processing of the report. This button is available only when you select a template.
Edit report	Opens Visma BI - Report Designer in a new browser tab, where you can edit your report. However, if you are working with a Balance sheet (GL634000) report or a Profit and loss (PM64300S) report, you will be navigated to the Report definitions (CS206000) window to make your changes there.
Export report design	Makes a copy of the report that you can import (for example, for another company) by using the button on the Report versions tab. Then you select that the copy of the report is not going to be the default version which is used when you click the Run report button. This button is only available for users assigned with the Report designer user role.

Element	Description
Template	The template to be used for the report. If any templates were created and saved, you can select a template to use its settings for the report.
Default	When this check box is selected, the selected template is marked as the default one for you. A default template cannot be shared.
Shared	When this check box is selected, the selected template is shared with other users. A shared template cannot be marked as the default.
Locale	A locale that you select to indicate to the system that the report should be prepared with the data translated to the language associated with this locale. This field is displayed if there are multiple active locales in the system.

Buttons	Description
Parameters	Navigates back to the report window to let you change the report parameters.
Refresh	Refreshes the information displayed in the report (if any data changes were made).
Groups	Adds to the report a left pane where the report structure is shown. Click a report node to highlight the pertinent data in the right pane.
View PDF / View HTML	Displays the report as a PDF, or displays the report in HTML format. The available button depends on the current report view; if you are viewing a PDF, for instance, you will see the View HTML button.
Go to first page (Ctrl + Page up)	Displays the first page of the report.
Go to previous page (Page up)	Displays the previous page.
Go to next page (Page down)	Displays the next page.
Go to last page (Ctrl + Page down)	Displays the last page of the report.
Print	Opens the browser dialog box so you can print the report.
Send	Opens the Email activity dialog box, which you use to send the report file (in the chosen format) to the specified email address.
Export	Allows you to export the data in the chosen format: Excel Excel with headers (this option is only available for ARM reports) PDF

Element	Description
Deleted records	Selects the visibility of the data deleted from the database. Hide Print Only
Print all pages	Prints all pages of the report.
Print in PDF format	Displays the report in PDF format.
Compress PDF file	Indicates that the system will generate a compressed PDF.
Embed fonts in PDF file	Indicates that the system will generate the PDF with fonts embedded.

Field	Description
Format	The format in which the report will be emailed: HTML PDF Excel Excel with header (this option is only available for ARM reports) The merge function for reports in Excel format is not supported. If you want to merge a report with other reports and send an aggregated report by email, you should select either the HTML or PDF format for the report.
To	The email address of the recipient.
Cc	An additional addressee to receive a carbon copy (Cc) of the email.
Bcc	The email address of anyone to receive a blind carbon copy (Bcc) of the email; an address you enter in this box will be hidden from other recipients.
Subject	The subject of the email.

Button	Description
Edit version	Click this to edit the selection version of the report.
Refresh dataset	Click this button to refresh the data set you have selected.
Activate	Temporarily activates the selected report.
Import report design	Click this button to select an exported report you want to import into this company. This button is only available for users assigned with the Report designer user role. The imported report will be set as the active report.

Column	Description
Version	The number of the report version.
Description	The description of the report version.
Active	When this check box is selected, the report version is active.
Created	The creation date of the report version.
Not default dataset	This check box is automatically selected if the report version is an import of an external report.