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Change holiday terms
As long as you have not created any pay runs for the employee, you can change their holiday term as you wish. When the employee has been included in a pay run there are however a few things you need to consider. You can read more about these things under the holiday terms listed below.
We recommend that you change the holiday term before closing the holiday year in order to calculate the new days according to the updated term.
You change the holiday term under Lön Smart - Employees and the Holiday tab.
From 00 - No holiday term to 10 - Annual Leave Act, employed with holiday pay per day
Paid and saved days
You must manually fill in if the employee is entitled to paid or saved days on the Holiday tab in the employee list.
Holiday pay per day
If the employee is entitled to paid or saved holiday you need to manually calculate the holiday pay per day according to the information in the topic Calculate holiday terms.
Earned days
Automatically calculated according to the formula: ((employment in whole calendar days during the qualifying year - non-holiday accruing leave in whole calendar days during the qualifying year) / number of days of the qualifying year) * holiday entitlement
From 00 - No holiday term to 20 - Monthly salary with holiday allowance + variable parts
Paid and saved days
You must manually fill in if the employee is entitled to paid or saved days on the Holiday tab in the employee list.
Earned days
Automatically calculated according to the formula: ((employment in whole calendar days during the qualifying year - non-holiday accruing leave in whole calendar days during the qualifying year) / number of days of the qualifying year) * holiday entitlement
From 00 - No holiday term to 30 - Seasonal/Extra employment with holiday compensation
Here the calculated holiday pay liability on the Holiday tab in the employee list is controlled by the employment date, if no holiday compensation has been paid previously. In order for the holiday pay liability to be calculated correctly, you may therefore need to change the employment date on the Employment tab in the employee list.
From 10 - Annual Leave Act, employed with holiday pay per day to 00 - No holiday term
Betala ut alla kvarvarande betalda och sparade dagar för den anställde med snabbvalet Semester och knappen Semester i pengar eller valet Semesterersättning direkt på lönebeskedet. För att betala ut intjänade dagar behöver du först kontrollera värdet av de intjänade dagarna på semesterskuldlistan och därefter betala ut beloppet manuellt med löneart 3232 - Semesterersättning.
From 10 - Annual Leave Act, employed with holiday pay per day to 20 - Monthly salary with holiday allowance + variable parts
Change during an ongoing holiday year
If a change from holiday term 10 to 20 is made during an ongoing holiday year, the holiday pay liability list will be incorrect.
Continuing with the same qualifying year and holiday period
The holiday compensation will now be calculated according to the rules for holiday term 20.
Variable holiday pay will only be calculated at the holiday year-end closing. If you change the holiday term in the middle of the year, you must calculate the variable holiday pay manually and add it in the Variable holiday pay field on the Holiday tab in the employee list.
Continuing with the same qualifying year but a different holiday period
The holiday compensation will now be calculated according to the rules for holiday term 20
Variable holiday pay will only be calculated at the holiday year-end closing. If you change the holiday term in the middle of the year, you must calculate the variable holiday pay manually and add it in the Variable holiday pay field on the Holiday tab in the employee list.
You need to check that the employee's paid and earned days are correct according to the company's new holiday period.
Change of qualifying year to the current year
The holiday compensation will now be calculated according to the rules for holiday term 20.
Variable holiday pay will only be calculated at the holiday year-end closing. If you change the holiday term in the middle of the year, you must calculate the variable holiday pay manually and add it in the Variable holiday pay field on the Holiday tab in the employee list.
The days that the employee is currently earning must be manually added as paid or saved holiday.
Example
If your holiday period spans from January 1st - December 31st and the holiday entitlement is 25 days, and you change your qualifying year from the previous year to the current year before the holiday year-end closing, 25 new days will be added as paid days upon the closing of the holiday year. The employee will however not have received any paid days for the previous year, since that qualifying year has not been taken into the calculations. Therefore, you need to manually add another 25 days as either paid or saved holiday.
From 10 - Annual Leave Act, employed with holiday pay per day to 30 - Seasonal/Extra employment with holiday compensation
Betala ut alla kvarvarande betalda och sparade dagar för den anställde med snabbvalet Semester och knappen Semester i pengar eller valet Semesterersättning direkt på lönebeskedet. För att betala ut intjänade dagar behöver du först kontrollera värdet av de intjänade dagarna på semesterskuldlistan och därefter betala ut beloppet manuellt med löneart 3232 - Semesterersättning.
From 20 - Monthly salary with holiday allowance + variable parts to 10 - Annual Leave Act, employed with holiday pay per day
Continuing with the same qualifying year and holiday period
You have to manually calculate the pay per day for paid and saved holidays and enter it in the employee list.
Continuing with the same qualifying year but a different holiday period
You have to manually calculate the pay per day for paid and saved holidays and enter it in the employee list. You also need to check the paid and earned days to make sure they match the company's new holiday period.
Change of qualifying year from the current year to the previous
You have to manually calculate the pay per day for paid and saved holidays and enter it in the employee list.
The employees will not receive any paid holiday during the current year. The days earned can be taken in the next holiday year.
From 20 - Monthly salary with holiday allowance + variable parts to 30 - Seasonal/Extra employment with holiday compensation
Betala ut alla kvarvarande betalda och sparade dagar för den anställde med snabbvalet Semester och knappen Semester i pengar eller valet Semesterersättning direkt på lönebeskedet. För att betala ut intjänade dagar behöver du först kontrollera värdet av de intjänade dagarna på semesterskuldlistan och därefter betala ut beloppet manuellt med löneart 3232 - Semesterersättning.
From 30 - Seasonal/Extra employment with holiday compensation to one of the other holiday terms
If the last time you paid holiday compensation to the employee was during the current holiday year, the holiday calculations will start to apply from the date you last disbursed compensation.
If you have not paid any holiday compensation during the current holiday year, the earned days for the year will be calculated correctly. However, no paid or saved days will be calculated from the date you last paid holiday compensation. This holiday and pay per day must be calculated manually and added under the Holiday tab in the employee list.
When you change from holiday term 30 and have paid holiday compensation during each pay run, you may receive an error message saying you are not able to change the holiday term since there is a payment pending on the next payslip.
To avoid this error, go to Lön Smart - Calendar, select Holiday, click Holiday compensation and uncheck the Payment of holiday in money box.
