Visma Lön Smart
Create new pay run
Here we describe how you create a pay run. You can also watch the movie Create pay runs in Visma Lön Smart (in Swedish). If you want us to show you how it is done in the program, click Guide me. The guide is only available when this help topic is opened inside the program.
If the company uses Visma Utlägg, you need to compile all the expenses for the period in Visma Utlägg before creating the pay run. Read more in the topic Hantera rapporter (in Swedish) in the Visma Utlägg help texts.
Do the following:
- Select Lön Smart - Pay runs.
- Click New pay run.
- Select pay run type: Ordinary pay or Additional payment.
- Enter a description if you want to.
- Select the date on which the payment should be made to the employees under Payment date.
As long as you send the payment file to the bank on time, the payment will be made on the date you choose as the payment date. If the date you usually pay salaries falls on a public holiday, you choose the nearest business day as the payment date.
- Select Import registrations if you want to import registrations made in Visma Lön Anställd, Visma Tid Smart/Pro, Visma Utlägg or Visma Advisor.
If you have selected in the payroll settings that registrations should be imported at each pay run, the Import registrations box is checked. You can uncheck the box if you do not want the import to be done for this pay run. You can also import the registrations after the pay run is created.
- Ensure that all the boxes to the left of the employees you want to include in the pay run are checked.
In order for an employee to appear in the list when you create a new pay run, all the mandatory fields for that employee must have been filled in. The employee must also have an employment start date that is earlier than or within the pay period.
If you want to create a pay run for individual employees, you can use the search field to easily find the employee in the list.
- Click on Create.
- The pay run is now created and you can register and complete the data on the employees' payslips.
If you at a later stage find out that an employee should be included in a pay run, you can click Add employee after the pay run has been created.
Field explanations
Pay run type
| Ordinary pay |
When you select Ordinary pay, all the registrations in the calendar for the current period are retrieved, as well as the information found under Recurring items on every payslip on the Pay tab in the employee list. Registrations made in Visma Lön Anställd, Visma Tid Smart/Pro and Visma Utlägg can also be imported to a pay run of the type Ordinary pay. You retrieve the registrations by clicking the Import registrations button. |
| Additional payment | If you select Additional payment, empty payslips will be created for each employee with a checked box to the left in the list. It is for example useful if you once or twice a year disburse a bonus to some or all of your employees. |
Description
It is optional to enter a pay run description.
Employee pay date
If the previous pay run is finished a payment date is suggested, but you can choose another date. A warning is shown if the date falls on a Saturday, Sunday, bank holiday or a date far off in the future.
Import registrations
Mark Import registrations if you want to import registrations made in Visma Lön Anställd, Visma Tid Smart/Pro, Visma Utlägg or Visma Advisor.
If you always want to import registrations from additional services when creating a new pay run, you can select Settings - Payroll settings, the Pay and payments tab and tick the box Import registrations when pay run is created.
Monthly salary
Here you will see pay and deviation periods based on the settings you have selected for the company under Settings - Payroll settings and the Pay and payments tab. Read more in the topic Payroll settings.
Hourly wages
Here you will see pay and deviation periods based on the settings you have selected for the company under Settings - Payroll settings and the Pay and payments tab. Read more in the topic Payroll settings.
Pay type
Here you can filter your selection based on employees with a monthly salary or hourly wages. You can combine this selection with the workforce category, so that for example only administrative workers with a monthly salary are included in the pay run.
Workforce category
Here you can filter your selection based on administrative or non-administrative workers. You can combine this selection with the payment type, so that for example only administrative workers with a monthly salary are included in the pay run.
