External commitments (PM209000)

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In this window, you can create a new external commitment or edit or delete an existing external commitment.

You can open this window only through the Commitments (PM306000) window, by clicking Create external commitment in the window toolbar, or by clicking the reference number in the External ref. no. column for an external commitment.

Column Description
External ref. no ID The identifier of the external commitment.
Account group The account group of the account to be updated with this commitment.
Project The project associated with this commitment.
Project task The project task associated with this commitment. If you select a project that has the default project task, this task is automatically populated in the column.
Item ID

The stock or non-stock item that is used in the commitment. By default, the system populates this field with the empty item code, which is initially N/A and you can change it in the Empty item code field in the Project accounting preferences (PM101000) window.
UoM

The unit of measure of the commitment. If a stock item is selected in the Item ID field, the system automatically fills this field with the base unit of measure of this item; you can change it to another UoM available for the item.
Revised committed amount The original amount of the commitment. In the Projects (PM301000) window, this amount is included in the revised committed amount of the budget line associated with the same project, project task, account group, and item.
Revised committed quantity

The revised quantity of the commitment. In the Projects (PM301000) window, this quantity is included in the revised committed quantity of the budget line associated with the same project, project task, account group, and item if the budget line has a UoM that the system can convert to the UoM of the commitment by using the list of unit conversions defined in the Units of measure (CS203100) window.
Committed open amount The open amount of the commitment that has not been received yet, which is included in the committed open amount of the budget line associated with the same project, project task, item, and account group.
Committed open quantity

The open quantity of the commitment that has not been processed yet. In the Projects (PM301000) window, this quantity is included in the committed open quantity of the budget line associated with the same project, project task, item, and account group if the budget line has a UoM that the system can convert to the UoM of the commitment by the list of unit conversions defined in the Units of measure (CS203100) window.
Committed received quantity The processed quantity of the commitment (for example, the quantity that has been processed or shipped). In the Projects (PM301000) window, this quantity is included in the committed received quantity of the budget line associated with the same project, project task, item, and account group if the budget line has an UoM that the system can convert to the UoM of the commitment by using the list of unit conversions defined in the Units of measure (CS203100) window.
Committed invoiced amount The invoiced amount of the commitment, which is included in the committed invoiced amount of the budget line associated with the same project, project task, item, and account group.
Committed invoiced quantity The invoiced quantity of the commitment. In the Projects (PM301000) window, this quantity is included in the committed invoiced quantity of the budget line associated with the same project, project task, item, and account group if the budget line has a UoM that the system can convert to the UoM of the commitment by using the list of unit conversions defined in the Units of measure (CS203100) window.