Project transactions (PM304000)

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By using this window, you can view particular transactions associated with projects, review all the transaction details, and release the transaction or reverse the allocation that generated this transaction.
Also, you can use this window to create new simple transactions, for instance, when you are testing new allocation rules.

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

  • White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:

    • space: the result contains the words in any order,

    • %: the result contains the words in the specific order, and the % functions as a wildcard as well.

  • Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.
Element Description
Release Releases the currently selected transaction.
Reverse allocation Creates a new transaction that reverses (offsets) the currently selected transaction.

You use the elements in this area, described in the following table, to create a new transaction or select an existing transaction for viewing its details.

Element Description
Workspace

The workspace where the transactions have originated.

Select a workspace from the drop-down list, which includes Projects and all the workspaces for which the visibility option is selected in the Project accounting preferences (PM101000) window.
Ref. no. The reference number of the transaction, which the system automatically assigns by using the number series specified in the Project accounting preferences (PM101000) window.
Status The transaction status. The following statuses are possible:
  • Balanced: The transaction is fully balanced and available for release.
  • Released: The transaction has been released.
Description The description provided for the transaction.
Total quantity The total quantity of items in the transactions listed in the table.
Total invoiceable quantity The total invoiceable quantity for the transactions listed in the table.
Total amount The total amount for the transactions listed in the table.

By using this table, you can provide details for a new transaction or view the details of an existing transaction.

Element Description
Branch The branch in which the transaction was created.
Project The project associated with the transaction.
Project task The project task associated with the transaction.
Cost code

The cost code associated with the transaction.

The column is available if the Cost code functionality is enabled in the Aktivera/inaktivera funktioner (CS100000) window.
Account group The account group of the debit account of the transaction.
Employee The employee associated with the transaction, such as the employee who worked on the project for the customer.
Customer/supplier The name of the supplier (if the transaction originated in the Leverantörsreskontra workspace) or customer (if the transaction originated in another workspace).
Location

The location of the customer or supplier.

This column is available only if the Business account locations functionality is enabled in the Aktivera/inaktivera funktioner (CS100000) window.
Item ID

The identifier of the item associated with the transaction.

The item is the source of the expense accounts used for posting the transaction.
Description The description provided for the transaction.
UoM The unit of measure used to estimate the quantity for the transaction, such as HOUR or BOX.
Quantity The quantity for the transaction, such as the number of service hours provided to the customer.
Invoiceable A check box indicating whether the transaction is used in calculating the amount charged to the customer for the project task.
Invoiceable quantity

The quantity that is used for invoicing the customer.

For instance: You can invoice the customer based on the hours of service you have provided to the customer.
Unit rate

The price of the item or the rate of the service.

In the case of a labour item, the employee's hourly rate is used as the unit rate.
Amount The amount of the transaction.
Debit account For released transactions, the account the transaction debited when it was released; for unreleased transactions, the account the transaction debits if it is released (mainly for the transactions that originate in the Projects workspace).
Debit subaccount For released transactions, the subaccount the transaction debited when it was released; for unreleased transactions, the subaccount the transaction debits if it is released.
Credit account For released transactions, the account the transaction credited when it was released; for unreleased transactions, the account the transaction credits if it is released.
Credit subaccount For released transactions, the subaccount the transaction credited when it was released; for unreleased transactions, the subaccount the transaction credits if it is released.
Date The date when the transaction was created.
Fin. period The financial period associated with the transaction.
Batch no. The batch number of the transaction in the Redovisning workspace.
Earning type The earning type specified for the transaction to calculate the labour cost.
Multiplier The multiplier by which the unit rate is multiplied when the labour cost is calculated.
The multiplier can differ from 1 only for earning types marked as overtime.
Use the quantity that can be invoiced in amount formula A check box that you select if you want the system to use the invoiceable quantity (the Invoiceable quantity column) instead of the overall quantity (the Quantity column) of the transaction when calculating the amount of transaction.
Allocated A check box that indicates whether the amounts of the transactions were allocated for the project.
The transaction amount is allocated if this check box is selected; otherwise, the transaction amount is not allocated.
Released A check box indicating whether the transaction has been released.

Related tasks

Create a batch of project transactions

Reverse allocations for project transactions

Related reports

Project transactions (PM633000)