About subaccount IDs

In the Redovisning workspace, you can use either only accounts, or both accounts and subaccounts.
In the latter case, each subaccount is used in a pair with the corresponding account.

Subaccounts are usually used to meet internal management needs. By using subaccounts, your organisation can virtually break down an account into multiple accounts that are smaller and more specific, for better tracking of budgets or expenses for reporting.

In Visma.net ERP, you can configure subaccount IDs so that the users can easily recognise each particular subaccount in the system.
You configure a subaccount ID with the help of the segmented key that lets you define the structure of the ID, and serves as a template for creating the subaccount ID.

Before you start creating the list of required subaccounts, take the time to think through the whole system of accounts and subaccounts and the ways their IDs will be composed. If you add a segment to a segmented key or remove it from the key after some subaccounts have been created, these actions may have unpredictable results.

To configure the subaccount IDs, in the Segment keys (CS202000) window, select the SUBACCOUNT segmented key and specify the settings for this key.
he segmented key may contain an alphanumeric string of up to 30 characters. It may be divided into several segments or may be non-segmented.
To make subaccount IDs meaningful for users of the system, you could compose IDs of several segments with different meanings.
For example: The general ledger subaccount IDs could contain a two-character regional branch code, a one-digit department number, and a three-character product type, resulting in an ID such as CA-1-T32.

You can turn on the validation that will be applied while adding each particular segment value when you create a subaccount in any data entry window (in which a subaccount can be added). In the Segment keys (CS202000) window, select the Validate check box for a required segment (or segments) of the SUBACCOUNT segmented key. As a result, when you create a subaccount, for a segment with the Validate check box selected, you select a segment value from the list of existing segment values. You open this list by pointing to any segment in the input mask (such as ___/__/____, which indicates the number of segments and their lengths), and pressing F3.

If the Validate check box is not selected for a segment, you can enter any segment value.
In that case, the new values are not added to the list of segment values automatically.

You can turn on the validation that will be applied when you add a subaccount in a data entry window (in which a subaccount can be added).
This validation controls whether a subaccount is entered by selecting an existing subaccount from the list of subaccounts.
To turn on the validation of subaccount entry, clear the Allow adding new values on the fly check box in the Segment keys (CS202000) window.

The Allow adding new values on the fly check box works as follows:

  • If the check box is cleared, users can add a subaccount only by selecting an existing one from the list of subaccounts.
  • If the check box is selected, users can enter a subaccount by specifying the values segment by segment.

Selecting the Allow adding new values on the fly check box is helpful when the number of segments and the number of values in each segment could produce too many combinations to enter them in advance.

Huvudartikel:
Manage subaccounts - overview

Relaterade begrepp
Example of a subaccount definition About combined subaccounts
About account IDs

Relaterad uppgift
Add a subaccount