About warehouses and warehouse locations

With the Multiple warehouses functionality enabled, you can create a distributed structure of warehouses.

In Visma.net ERP, a warehouse does not necessarily represent a physical building where your inventory is stocked.

You can divide a large physical storage space into multiple areas and define each area as a warehouse in Visma.net ERP.

A warehouse can even be virtual: For example, you might consider all goods that are on the way from the supplier to you as being located in a goods-in-transit (GIT) warehouse.

Identifiers for warehouses are defined by the INSITE segmented key in the Segment keys (CS202000) window.
You can configure identifiers to have one segment or multiple segments. If you are going to use the multiple segments, you need to determine how many segments (and of what length) will be used, whether the segments should be validated (and if so, what kind of values are allowed), and whether an auto-numbering segment will be used.

To create a new warehouse, you use the Warehouses (IN204000) window. For the warehouse, you specify the following information: warehouse ID, description, branch the warehouse is related to (if applicable), address and contact information, and the general ledger accounts associated with the warehouse

In Visma.net ERP, if you have multiple warehouses defined, you can perform transfers between warehouses, relocating stock items as needed, or you can use one warehouse as a source of replenishment for other warehouses by having purchased goods delivered to only this warehouse and then transferring the goods to other warehouses.

With the Multiple warehouse locations functionality enabled in Visma.net ERP, you can configure multiple locations in each warehouse to best fit the logistics processes established in your company. You can reserve specific locations for sales, receipts, or returns. Some locations may be used for assembly; for other locations, transfers may not be allowed.
Different locations may have different primary items assigned, with validation configured for those items.
Also, you can assign different pick priorities to items, to more quickly empty certain locations while using others less frequently.

Although you cannot create a hierarchy of locations directly (site, aisle, pallet, bin, and so forth), you can configure location identifiers that consist of several segments, with each segment denoting a specific level in this hierarchy. Identifiers for locations are defined by the INLOCATION segmented key in the Segment keys (CS202000) window.

By using the Location entry setting in the Warehouses (IN204000) window, you can specify whether locations can be added only by using the Warehouses (IN204000) window or also on the fly, as the users enter inventory documents. If the Allow on-the-fly entry option is selected, new locations entered on the fly during data entry will also appear in the warehouse's location table (described in the following section) with default settings, which you can modify later if needed.

The Location table tab in the Warehouses (IN204000) window shows all the locations for the particular warehouse.
You can add locations to a warehouse and specify how they will be used, and you can view or edit the warehouse's locations.

If you use barcode scanners in your warehouses, you can print location labels for warehouse locations by using the Location labels (IN619000). This will help users easily specify locations for purchased items on receipts.

For each warehouse location specified in the location table, you specify its location ID and description as well as the following information:

• Whether the quantities of stock items stored at this location should be included in the quantity of available items calculated for the warehouse.
  Clear the Include in qty. available check box for locations that are used for temporary storage or for stock items that were returned or damaged.
• Which inventory operations are allowed for the location, through the Sales allowed, Receipts allowed, Transfers allowed, and Assembly allowed options.
• What the location pick priority is for picking the items to fulfil the sales order. Location priority is an integer: The lower the value, the higher the priority of this location.
• Whether there is a primary item (or a primary item class) for the location. In a warehouse, certain locations may be dedicated to a specific product or a specific class of products.
  You can configure such a restriction in Visma.net ERP by choosing a primary item or a class and setting Primary item validation to a restrictive option (warning or error).
  Primary item validation is enforced only for receipts. If the location already had some quantities of non-primary items before you enabled the validation, this quantities can be adjusted, issued, or transferred from the location without restriction.
  
  Avoid setting up primary item validation for all locations in the warehouse.

When you define the warehouse structure, you can set up default locations for the following inventory operations:

• The receiving location for the purchased goods.
• The shipping location from which the goods are sold.
• The return material authorisation (RMA) location where returned goods will be received.
  By specifying a special location for receiving the returned stock items, you can avoid including the location in the quantity availability calculation.
• The drop-ship location used to account for drop shipments.
  Although the goods will be delivered to the customer's location, by defining this location, you can keep data regarding item quantities on drop shipments.

On purchase receipts and sales orders, these default warehouse locations simplify data entry.

If the details of stocking a particular stock item vary at different warehouses, you specify these details in the Item warehouse details (IN204500) window, and they are shown on the Warehouse details tab in the Stock items (IN202500) window.
For each stock item at a particular warehouse, you can specify:

• The default locations for issuing and receiving the item at this warehouse
• The inventory account and subaccount to be used for the stock item at this warehouse
• The sales and purchase units assigned to the item at this warehouse, and the necessary conversion rules
• The ABC code and movement class assigned to the item when it is at this warehouse
• The replenishment settings for the item when it is stocked in this warehouse
• The cost statistics related to this item at this warehouse

If you do not enable the Warehouses functionality, the Warehouse locations functionality cannot be enabled, and you can use only the basic functionality of the Lager workspace.

The basic functionality includes only a single default warehouse, MAIN, which is pre-configured.

If you use multiple warehouses, but the Warehouse locations functionality is not enabled, each warehouse has a single pre-configured location, MAIN. The MAIN location is a multi-functional location by default and it has the following settings: Include in qty. available, Sales allowed, Receipts allowed, Transfers allowed, and Assembly allowed.