Visma.net ERP

Supplier details (AP402000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

This window is intended for quick inquiries about a specific supplier's outstanding balance.
You can view the balance by financial period and by currency. If no currency is selected, all amounts are displayed in the base currency.

By default, the window displays the list of open supplier documents (with the Open status), but you can add closed documents and unreleased documents to the list by selecting the Show all documents and Include unreleased documents check boxes correspondingly.

The window toolbar

Button	Description
Actions	Provides the following menu commands, which you can click to invoke actions: Enter new purchase invoice: Navigates to the Purchase invoices (AP301000) window where you can enter a new invoice. Enter new payment: Navigates to the Supplier payments (AP302000) window where you can enter a new payment. Pay invoice: Navigates to the Supplier payments (AP302000) window where you can create a payment for the invoice.
Reports	Provides the following menu commands, which you can click for quick access to reports: Balance by supplier: Navigates to the Balance by supplier (AP63250S) report. Supplier history: Navigates to the Supplier history (AP652000) report. Aged past due: Navigates to the Aged past due (AP631000) report. Aged outstanding: Navigates to the Aged outstanding (AP631500) report. Supplier register: Navigates to the Supplier documents register (AP621500) report.

Button

Description

Actions

Provides the following menu commands, which you can click to invoke actions:

Enter new purchase invoice: Navigates to the Purchase invoices (AP301000) window where you can enter a new invoice.
Enter new payment: Navigates to the Supplier payments (AP302000) window where you can enter a new payment.
Pay invoice: Navigates to the Supplier payments (AP302000) window where you can create a payment for the invoice.

Reports

Provides the following menu commands, which you can click for quick access to reports:

Balance by supplier: Navigates to the Balance by supplier (AP63250S) report.
Supplier history: Navigates to the Supplier history (AP652000) report.
Aged past due: Navigates to the Aged past due (AP631000) report.
Aged outstanding: Navigates to the Aged outstanding (AP631500) report.
Supplier register: Navigates to the Supplier documents register (AP621500) report.

The top part

You use these elements to narrow the information to be displayed.

Element	Description
Company	The company of the transactions to be viewed. By default, it is the current company.
Branch	The branch of the transactions to be viewed. By default, it is the current branch.
Supplier	The supplier of the transactions to be viewed, by its ID.
Period	The financial period for which information will be displayed. If you select no period, information for all open periods will be displayed.
Currency	The currency of the transactions. If you select no currency, all transactions that meet other criteria will be displayed.
Supplier account	The supplier ledger account used in operations with the supplier.
Supplier subaccount	The corresponding subaccount.
Currency	The currency used with the specified supplier.
Show all documents	When this check box is selected, closed documents (with the Closed status) are included in the list. The check box is not displayed if a financial period is selected in the Period field.
Include unreleased documents	When this check box is selected, unreleased documents (with the On hold and Balanced statuses) are included in the list.
By financial period	When this check box is selected, balances are shown by the financial period of the document transactions. Clear the check box to show balances by documents' dates. The check box is displayed if a financial period is selected in the Period field.
Balance by documents	A read-only field showing the balance calculated for all documents that match the selected criteria, except the closed ones.
Current balance	A read-only field indicating the balance for the documents, as retrieved from the supplier ledger account history records stored in the database.
Prepayment balance	A read-only field showing the current balance of prepayments made to the supplier or the balance at the end of the selected period.
Balance discrepancy	A read-only field showing any balance discrepancy. This is the difference between balance by documents and customer's current balance. If Unreleased documents are included, it may have a non-zero value. If the value is non-zero in other cases, there may be errors in the database.
Retained balance	The total amount of unreleased retainage withheld from the supplier documents in the selected branch at the end of the period (if specified) or at the end of the last activity period (if the period is not specified). This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.

The table

This table displays the documents that match the criteria you specified in the top part.

Column	Description
Branch	The branch of the transactions displayed.
Type	The type of the document or payment.
Ref. no.	The reference number of the document.
Date	The date of the document.
Due date	The due date of the document.
Post period	The financial period for posting the document transactions.
Status	The status of the document.
Currency	The currency used in relations with the supplier.
Original amount (currency)	The original amount of the document, before cash discount, in the currency used in relations with the supplier.
Balance (currency)	The amount of the document after the cash discount is taken, in the currency used in relations with the supplier.
Cash discount taken (currency)	The amount of cash discount taken due to prompt payment, in the currency used in relations with the supplier.
VAT withheld (currency)	The amount on VAT withheld on behalf of the supplier, in the currency used in relations with the supplier.
Orig. amount	The original amount of the document, before cash discount, in the base currency.
Balance	The balance of the document before the cash discount is taken, in the base currency.
Cash discount taken	The amount of cash discount taken due to prompt payment, in the base currency.
VAT withheld	The amount of VAT withheld on behalf of the supplier, in the base currency.
RGOL amount	The total amount of realised gain or loss (RGOL) incurred as the result of currency conversions.
Payment method	The payment method used if the document is a payment.
Supplier invoice no./payment no.	The reference number of the supplier's original invoice or the payment issued.
Description	The description of the document.
Pre-booked	This shows if the document has been pre-booked.
Pre-book period	The period to which the document is pre-booked.
Pre-releasing batch no.	The number of the pre-releasing batch to which the document belongs.
Last batch payment	The number of the last batch payment document with a link to it.
Last payment date	The date for the last entered payment.
Last payment	The number of the last payment document with a link to it.
Currency original retainage	The retained amount in the currency of the document. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Unreleased retainage currency	The amount of unreleased retainage in the currency of the document. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Original retainage	The reference number of the invoice with retainage to which this retainage invoice is related. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.
Retainage invoice	A check box that indicates (if selected) that the document is a retainage invoice. This field is available if the Retainage support functionality is enabled in the Enable/disable functionalities (CS100000) window.

Related windows

Supplier history (AP652000)

Suppliers (AP303000)

Validate supplier balances (AP509900)