Process payments (AP50301S)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

By using this window, you can pay outstanding supplier documents by using the payment method associated with the specific cash account.

If the Require approval of invoices before paying check box in the Supplier ledger preferences (AP101000) window is selected, only approved invoices are visible in this window. You can approve invoices in the Approve purchase invoices for payment (AP502000) window. If the Require approval of invoices before paying check box is cleared, unapproved invoices will also be displayed.

You can select documents for payment by supplier, payment method, due date, and cash account.
A pay date is assigned to an invoice automatically according to the Payment by value for the supplier (on the Payment settings tab of the Suppliers (AP303000) window), which can be one of the following:

  • By due date: The pay date is the due date minus the number of lead days specified for this supplier.
  • By cash discount date: The pay date is the cash discount date minus the number of lead days specified for this supplier.

The system groups the documents into a single payment for each supplier unless the Pay separately option is selected for a supplier; for such suppliers, a separate payment will be generated for each document.

On this tab, you can select the documents to be prepared using various filtering options.

When you click this, the suppliers will be deselected, whose credit notes' total amount exceeds the invoices' total amount.

Click the Filters button to open the filtering view. You can filter the documents to be displayed in the Prepare payments table by using the following options:

Option Description
Pay up to date The due date until which the table will display outstanding supplier documents.
Supplier The supplier for which you want to view outstanding supplier documents. Note that only the suppliers with the Active and One-time status are available in the selection window.
Supplier class The supplier class for which you want to view outstanding supplier documents.
Payment method The method of payment associated with the cash account. Only the payment methods are visible, which have the setting Create batch payment selected on the Settings for supplier ledger tab in the Payment methods (CA204000) window.
Cash account The cash account to be used for payment.
Discount up to date The discount date of the documents until which documents will be displayed. If there is no cash discount on the invoice, then the cash discount date = due date.
View only deviations When you select this option, the table will display only documents that have some sort of deviations, such as a missing bank account.
Reset filters Click this to reset all filters and to display all documents until the default due date in the table.
Apply filters Click this to apply your selected filters and to view the documents accordant with them in the table.

By default, the date is the current date and the table displays the documents whose due date is this date or earlier. You can change the date by clicking the calendar icon. If you select another date in the Filters view, it will be displayed and used here.

To change the payment date for all the selected supplier documents, click this label to open the calendar and select a new payment date.

Button Description
Change

Click this to change the payment of all selected documents to the date you have selected in the calendar.
Cancel Cancel the change of payment date.
Always take cash discount When this is activated, discount will be taken also for documents with the cash discount expired. The cash discount amount is calculated using the payment terms associated with the supplier.
Show open cash discount amounts When this is activated, invoices for which only the amount of cash discount is still open will be displayed.

Click this to export all records to an Excel sheet.

You can see the number of the documents selected for payment in parenthesis.

Button Description
Individual documents

Select this to see the documents of all suppliers as individual rows in the table.
Group documents from the same supplier Select this to group the documents of the same supplier in one bundle in the table. To view the details of a supplier with grouped documents, click the supplier name link to open the Suppliers (AP303000) window.
Button Description

Select this to view the table lines with a tighter line density.

Select this to view the table lines with a looser line density.
Column Description
Select Select or deselect all documents, all documents for a supplier, or individual documents.
Doc. type The type of the supplier document. The following types are available:
  • Purchase invoice
  • Credit adjustment
  • Purchase credit note
  • Prepayment
Ref. no The reference number of the document.
Supplier bank account The bank account of the supplier. Click the link to change the supplier's bank account in the Suppliers (AP303000) window.
Supplier ref. The original ID of the document as specified by the supplier.
Payment date The payment date of the purchase invoice, which is either the due date or the cash discount date for the document, depending on the supplier settings.
Currency A read-only field reflecting the currency of the cash account.
Amount to pay The amount to be paid on the document.
Balance

The balance of the document.
Priority The priority of the document, normal or high.
Due date The due date of the document.
Description The description of the document.
Cash account The cash account from which the payment will be issued.
Pay separately When this is selected, the document will be paid separately and not with the batch.
Invoice date The date of the invoice.
Supplier no. The supplier to whom the payment will be sent.
Cash discount taken The amount of the cash discount granted by the supplier.
Cash discount balance The total balance of the cash discount.
Invoice amount The amount to be paid on the document.
Cash discount date The day when a cash discount from the supplier is available.
Payment location The payment location of the document, required when sending data to AutoPay.
Payment message The message written to the document for payment.
Payment reporting code The payment reporting code of the document.
SWIFT/BIC The SWIFT/BIC account of the supplier.
Original payment date The payment date of the document based on the document date and term of payment.
Orig. invoice date The original creation date of the invoice.
Payment ref. no. The payment reference number of the document.
Remittance contact The contact person connected with the document.
Charge bearer Specifies which party will pay the charges due for processing of the payment transaction.
Cash discount amount (orig. currency) The cash discount amount available for this document in its original currency.
Button Description
x selected of x documents The number of selected documents included according to the selection criteria out of the total number of documents.
Documents per page The number of documents displayed per page.
To be paid The total amount of the documents to be paid in your default currency.
Confirm payout

Click this to confirm the payment of the selected documents. After clicking this, a pop-up window opens where you confirm or cancel the payout action.

This section is still under construction. To see more detailed information on the status of payment processing, click Open payment processing status to open the Payment processing status (PSGI0001) window.

Field Description
Request ID

Open the Payment processing status (PSGI0001) inquiry to check if there are any failed payments. If so, copy the request ID and enter it in this field.
Resend payment Click this to resend the payment request.

For more information, see:

Batch creation status (PSGI0002)

Payment creation status (PSGI0003)

Payment document creation status (PSGI0004)

Follow up the progress of payment process