Allocate a journal entry

You can use the Period allocation function to achieve a fairer distribution of your costs. Allocation can be used, for example, if you pay rent for three months at a time and then want to distribute the cost over the relevant months.

To view future allocations, go to Accounting - Journal entries - Planned period allocations. A notification is shown when it is time to post the next allocation.

  1. Select Accounting - Journal entries.
  2. Register your journal entry and select Period allocation.

If you are allocating a registered journal entry, select the journal entry in the list and click Open. Then select Actions - Allocate. Please note that this is only possible for manual journal entries or imported journal entries.

  1. Select the cost to allocate.
  2. Check the amount and make any necessary adjustments. The amount can only be adjusted to an amount lower than the total amount.
  3. Enter the accruals ledger account to which the allocation should be posted against.
  4. Enter the start date of the allocation plan.
  5. Choose the number of months over which the cost should be distributed.
  6. Choose Save.

The allocated costs are shown in italics.

When the journal entry is posted, journal entries for upcoming allocations are prepared. A notification is shown when it is time to post the next allocation.

Related topics

End allocation on journal entry
Create manual journal entry