Fixed assets (FA303000)

Search line in list window

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:
- space: the result contains the words in any order,
- %: the result contains the words in the specific order, and the % functions as a wildcard as well.
Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.

The table toolbar

Button	Description
Actions	Provides the following menu commands, which you can click to invoke actions: Dispose: Opens the Disposal parameters dialog box, which you use to set up disposal parameters and dispose of the asset. The asset status is set to Disposed. You can dispose of assets with the Active status only. Reverse disposal: Opens the Reverse disposal information dialog box, which you use to reverse the disposal of the asset. The status of the asset is changed from Disposed to Active. This command is available for only disposed assets. Suspend: Suspends depreciation of the asset. The asset status is set to Suspended. You can suspend assets with the Active status only. Unsuspend: Opens the Suspend parameters dialog box, which you use to set up the financial period since that the depreciation for the asset will be resumed. The status of the asset is changed from Suspended to Active. This command is available for only suspended assets. Reverse: Reverses asset disposal to the time when the asset was put into service. You can reverse assets with the Active status only. Calculate depreciation: Calculates depreciation through the entire life of an asset. You can view the calculated amounts on the Depreciation history tab in the Calculated column. No transactions are generated with the Calculate depreciation action. To depreciate an asset, use the Calculate depreciation (FA502000), in which you can depreciate the asset or assets through the specified period. Split: Navigates to the Split assets (FA506000) window, which you can use to split an asset into two or more separate assets. You can split assets with the Active status only.

Button

Description

Actions

Provides the following menu commands, which you can click to invoke actions:

Dispose:
Opens the Disposal parameters dialog box, which you use to set up disposal parameters and dispose of the asset.
The asset status is set to Disposed.
You can dispose of assets with the Active status only.
Reverse disposal:
Opens the Reverse disposal information dialog box, which you use to reverse the disposal of the asset.
The status of the asset is changed from Disposed to Active.
This command is available for only disposed assets.
Suspend:
Suspends depreciation of the asset. The asset status is set to Suspended.
You can suspend assets with the Active status only.
Unsuspend:
Opens the Suspend parameters dialog box, which you use to set up the financial period since that the depreciation for the asset will be resumed. The status of the asset is changed from Suspended to Active.
This command is available for only suspended assets.
Reverse:
Reverses asset disposal to the time when the asset was put into service.
You can reverse assets with the Active status only.
Calculate depreciation:
Calculates depreciation through the entire life of an asset.
You can view the calculated amounts on the Depreciation history tab in the Calculated column.
No transactions are generated with the Calculate depreciation action.
To depreciate an asset, use the Calculate depreciation (FA502000), in which you can depreciate the asset or assets through the specified period.
Split:
Navigates to the Split assets (FA506000) window, which you can use to split an asset into two or more separate assets. You can split assets with the Active status only.

The Disposal parameters dialog box

By using the Disposal parameters dialog box, you can configure disposal and dispose of the asset.
The dialog box includes the elements described below.

Element	Description
Disposal date	The date the asset must be removed from service. This date cannot be earlier than the acquisition date of the asset.
Disposal period	The financial period in which the asset is removed from service. The disposal period is calculated automatically based on the date you have entered in the Disposal date field, but you can select another period.
Proceeds amount	The disposal amount of the asset.
Disposal method	The disposal method to be used. Disposal methods are defined in the Disposal methods (FA207000) window.
Proceeds account	The account to post proceeds from the disposal of fixed assets. By default, this account is that defined for the fixed asset class, but you can specify a different account.
Proceeds sub.	The subaccount for the specified proceeds account. By default, this subaccount is the one defined for the fixed asset class, but you can override the class value.
Depreciate before disposal	A check box that you select to depreciate the asset up to the date of the disposal.
Reason	The reason for the disposal.
OK ( button)	Closes the dialog box and disposes of the asset.
Cancel ( button)	Closes the dialog box without disposing of the asset.

The Reverse disposal information dialog box

By using the Reverse disposal info dialog box, you can reverse the disposal of an asset.
The dialog box includes the elements described below.

Element	Description
Disposal date	The date the asset has been removed from service.
Disposal period	The financial period in which the asset has been removed from service.
Proceeds amount	The disposal amount of the asset.
Disposal method	The disposal method that has been used.
Proceeds account	The account the proceeds from the disposal of fixed asset have been posted to.
Proceeds sub.	The subaccount for the specified proceeds account.
Reversal date	The date to be used for the reversal of the disposal of the asset. If the current business date is later than the disposal date, the current business date is used. Otherwise, the disposal date is used.
Reversal period	The financial period in which the asset disposal is to be reversed. By default, the system uses the financial period the reversal date belongs to. If required, you can change the reversal period to a period older than the period of the reversal.
OK ( button)	Closes the dialog box and reverses the disposal of the asset.
Cancel ( button)	Closes the dialog box without reversing the disposal of the asset.

The top part

Here you can add information for a new fixed asset or select an existing fixed asset for calculation of depreciation or disposal.

Element	Description
Asset ID	The unique ID of the asset. The ID is determined by the numbering sequence specified in the Fixed assets preferences (FA101000) window.
Parent asset	The parent asset of this asset. You can use this box to set up the relationship among assets.
Description	A description of the fixed asset.

The General information tab

The General information tab is used to specify asset summary and tracking details.

The Asset summary section

Element	Description
Asset class	The asset class to which the asset belongs. When you fill in the appropriate asset class for a fixed asset you are creating, the system fills in many boxes with the settings of the class, thus easing data entry. These classes are defined in the Fixed asset classes (FA201000) window.
Property type	The way the asset was acquired. The property type can help you to select a depreciation method. Select one of the following options: Property: The asset was acquired in the usual way (for example, it was purchased). Grant property: The asset was acquired by a gift or grant. Leased: The asset was leased from a lessor. Leased to others: The asset, which you own, is available to be leased. Rented: The asset was rented from a landlord. Rented to others: The asset, which you own, is available to be rented. To the credit of: The asset was bought on credit.
Status	The system-generated status of the fixed asset, which is one of the following options: On hold: Indicates that the asset cannot be depreciated or disposed of, and may still be edited. A newly created asset receives this status if the Hold on entry check box is selected in the Fixed asset classes (FA201000) window for the class to which the asset belongs. Active: Reflects that the asset can be depreciated and disposed of. The asset receives this status if the Hold on entry check box is cleared in the Fixed asset classes (FA201000) window for the class to which the asset belongs. Otherwise, the asset receives this status as soon as the Hold check box is cleared. Disposed: Indicates that the asset has been disposed of. To dispose of an asset, click Dispose in the Actions menu. Suspended: Indicates that the depreciation is currently stopped for the asset. To suspend the depreciation of an asset, click Suspend in the Actions menu. Reversed: Indicates that the asset is annulled, which means that all released transactions associated with the asset are reversed in open periods in the General ledger, and the asset is displayed as Reversed on reports with a depreciated amount equal to zero. To annul an asset, click Reverse in the Actions menu in the window toolbar. Fully depreciated: Indicates that the asset cost was fully depreciated over its useful life in all books assigned to the asset.
Hold	A check box that indicates (if selected) that the status of the fixed asset document is On hold and the document can be edited. Clear the check box to change the status of the asset to Active.
Asset type	The particular type of the fixed asset. The system fills in this box automatically, based on the fixed asset class the asset is assigned to, but you can manually change the type by selecting the required one from the list. You can create a required fixed asset type or edit an existing one by using the Fixed asset types (FA201010) window, which you can access by clicking the Edit button next to the Asset type field.
Tangible	A check box that indicates (if selected) that the asset is tangible or it has a physical existence. The value is filled in by the system automatically according to the asset type selected in the Asset type field.
Quantity	The quantity of the fixed asset.
Depreciate	A check box that you select if the asset will be depreciated. This check box is filled in by the system according to the settings of the asset class selected in the Asset class field. However, you can select or clear it manually.
Useful life, years	The period of time (in years) the asset is expected to be used. This column is filled in by the system according to the setting of the fixed asset class; however, you can override the class setting.
Receipt date	The date of the purchase receipt document or the date when the asset was acquired. This date is used by the system as the date of the Purchasing+ transaction generated once an asset is created and saved.
Date placed in service	The date when an asset is placed in use. You enter the date for both depreciable and non-depreciable fixed assets. For a depreciable fixed asset, the depreciation is calculated starting from this date. For a depreciable fixed asset, this field will be unavailable for editing once the first depreciation transaction (of the Depreciation+ type) is created.
Orig. acquisition cost	The amount that was spent to acquire the asset. Depending on the way the asset was acquired, this amount can be the purchase price or the fair market value of the asset. It also can include closing costs and other expenses spent to acquire the asset.
Salvage amount	The book value at the end of the useful life of the asset.
Replacement cost	The cost to replace the asset with a similar one.
Disposal date	The date the asset was removed from service. This value is generated by the system after the disposal of the asset, based on the date specified in the Disposal parameters dialog box.
Disposal method	The way the asset was retired (for example, sold or damaged). The system generates this value after the disposal of the asset, according to the method specified in the Disposal parameters dialog box.
Disposal amount	The amount of proceeds from the disposal of the asset. The system generates this value after the disposal, according to the amount specified in the Disposal parameters dialog box.

The Tracking information section

These elements hold information about the location, custodian, and department of the asset.

Element	Description
Branch	The company branch to which the asset is assigned.
Building	The ID of the building where the asset is located.
Floor	The floor number where the asset is located.
Room	The room number where the asset is located.
Custodian	The ID of the person who is responsible for keeping the asset safe.
Department	The department the asset belongs to. Define departments in the Departments (EP201500) window.
Reason	The reason for transferring an asset. Type the reason here if you change the location information in this section. The field is populated automatically with the reason you specify for transfer if you use the Transfer assets (FA507000) window.
Tag number	The tag number of the asset. Depending on the settings in the Fixed assets preferences (FA101000) window, the tag number can be the same as the item ID of the asset.

The Purchase/tangible information tab

This tab is used to specify details that may apply to a tangible asset.

The Purchase details section

Element	Description
Receipt date	The date of the purchase receipt document.
Receipt type	The type of the document. The following options are available: Receipt: Used for a purchase receipt document created for assets received on purchase Return: Used for a purchase return document created for assets returned back to the supplier Transfer receipt: TBD
Receipt no.	The ID of the purchase receipt document.
Purchase order number	The number of the purchase order related to the purchase receipt document.
Purchase invoice no.	The number of the invoice received from the supplier from which the asset was purchased.
Manufacturer	The manufacturer of the asset.
Model	The model of the asset.
Serial number	The serial number of the asset that has been assigned by the manufacturer. You use this number when you receive information and warranty services from the manufacturer.
Warranty expires on	The date after which the asset will not be replaced or repaired by the manufacturer, if the asset proves to be defective.

The Tangible info section

Element	Description
Personal property type	Select the Not applicable option, unless the personal property type you select for the Tangible personal property tax if your business or rental property is located in Florida (in the United States).
Condition	The condition of the asset; you can specify Good, Average, or Poor.
Fair market value	The price of the asset as agreed upon by both the buyer and the seller.

The Lease/rent information section

Use this group of elements if you have leased or rented the asset.

Element	Description
Lessor	The owner of the asset that you have leased or rented.
Lease/rent term, months	The number of months the lease or rental agreement is in force.
Lease number	The number assigned to the lease agreement.
Rent amount	The amount that you have paid to use the asset.
Retail cost	The price of the asset that can be paid for it by the end consumer.
Manufacturing year	The year on which the asset was manufactured.

The General ledger accounts tab

You use the General ledger accounts tab to define the accounts and subaccounts to which the system will post accumulated depreciation, fixed asset costs, proceeds from asset disposal, and depreciation expenses. If an asset is assigned to a particular fixed asset class, by default, this tab displays the accounts and subaccounts for the fixed asset class; however, you can select other accounts and subaccounts for this fixed asset.

Element	Description
Fixed assets account	The Fixed assets account (an asset account) used to post the actual costs of the fixed asset.
Fixed assets sub.	The subaccount for the specified Fixed assets account. The subaccount is automatically changed if the asset changes its location.
Accrual account	The asset account to be used to record the cost of items that have not been put into service yet but may be fixed assets in the future.
Accrual sub.	The subaccount to be used along with the specified accrual account.
Account accumulated depreciation	The asset account used to post accumulated depreciation.
Subaccount accumulated depreciation	The subaccount for the specified accumulated depreciation account.
Depreciation expense account	The expense account used to post depreciation expense.
Depreciation expense sub.	The subaccount for the specified depreciation expense account.
Proceeds account	The account used to post proceeds from the disposal of fixed assets.
Proceeds sub.	The subaccount for the specified proceeds account.
Gain account	The account to which resulting gain will be posted.
Gain sub.	The subaccount to which resulting gain will be posted.
Loss account	The account to which resulting loss will be posted.
Loss sub.	The subaccount to which resulting loss will be posted.

The Balance tab

You use this tab to assign the asset to depreciation books, and to view and edit the information related to the balance of the asset.

Column	Description
Book	The ID of the book to which the asset is assigned.
Depreciation method	The depreciation method for the asset. By default, the depreciation method selected for the fixed asset class is shown here. However, you can select another method from the list. For more information about the methods supported by Visma Net, see: About depreciation configuration
Status	The system-generated status of the asset balance. The status can be one of the following options: Active: This status is assigned to newly created assets and will be changed if the asset is fully depreciated or disposed. Fully depreciated: This status reflects the asset cost or the depreciable basis that was fully depreciated over its useful life. Disposed: This status indicates that the asset was disposed. Suspended: This status indicates that the depreciation is currently stopped for the asset. Reversed: This status indicates that the asset is annulled, which means that all released transactions associated with the asset are reversed in open periods in the General ledger, and the asset is displayed as Reversed on reports with a depreciated amount equal to zero.
Update general ledger	A check box that indicates (if selected) that transactions associated with fixed asset documents will be posted to the General ledger.
Date placed-in service	The date when an asset was first placed in use. This column is available only for a non-depreciable fixed asset (that is, one for which the Depreciate field is cleared on the General settings tab).
Period placed in service	The period when an asset was first placed in use. This column is available only if the Depreciate field is cleared on the General settings tab for the selected fixed asset.
Depr. from	The date starting from which the asset will be depreciated. This date must be specified for each book and can be different from the acquisition date; however, this date cannot be earlier than the acquisition date of the asset. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).
Depr. from period	The first depreciation period that is specified for the book, by its identification number. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).
Last depr. period	The period when the asset was depreciated last, by its identification number. This value is system-generated for fully depreciated assets. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).
Depr. to period	The latest depreciation period or the period until which the asset will be depreciated—by its identification number. This period is determined according to the first depreciation period, the book calendar, the averaging convention, and the useful life of the asset. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).
Orig. acquisition cost	The amount that was spent to acquire the asset. This amount depends on the way the asset was acquired. It can be the purchase price or the fair market value of the asset; it also can include closing costs and other expenses spent to acquire the asset.
Current cost	A read-only field that shows the current cost of the asset that you have selected.
Business use (%)	The use of the asset that is for business purposes, expressed as a percentage. If you use the asset for both personal and business purposes (as with a car), you may depreciate the cost of the business use only, but not the full cost. The system does not depreciate more than this percentage of the acquisition cost.
Basis	The depreciable basis, which is the amount that is allocated over the useful life of the asset. This is a system-generated value; the amount of the depreciable basis depends on the depreciation method applied to depreciate the asset. For some methods, the basis can be equal to the acquisition cost minus the salvage amount. Also, you can adjust the basis amount based on the percentage of business use and the bonus amount.
Salvage amount	The expected book value of the asset at the end of its useful life. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).
Accum. depr.	The amount of the depreciation that has been accumulated. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).
Net value	The net book value of the asset.
Gain/loss amount	The amount of gain or loss incurred for the company if the asset is disposed of. The gain or loss amount is calculated as the acquisition cost of the asset minus the accumulated depreciation and minus proceeds from disposal.
Useful life, years	The period of time (in years) the asset is expected to be used. This column is filled in by the system according to the setting of the fixed asset class; however, you can override the class setting.
Recovery periods	The number of depreciation periods. This value is generated by the system according to the Useful life, years setting on this tab.
ADS life, years	The Alternative Depreciation System (ADS) life, which is the period of time (in years) the asset is supposed to be used. The ADS life is used with some depreciation methods instead of the useful life.
Averaging convention	The convention that determines how fixed assets will be depreciated for the period within which the asset was acquired or disposed. The list of available averaging conventions depends on the depreciation method you have specified. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).
Mid period type	The column that displays the rule (set during the creation of the book) that defines the day in the period that will be considered by the system as the middle of the disposal and acquisition period. The following options are available: Fixed day: Used to set a particular date (specified in the Day in mid period) as the last day of the first half of the period. Number of days: Used when you have specified (in the Day in mid period column) the number of days the system will add to the first date of the calendar month to calculate the last day of the first half of the period. This field becomes available for editing if you select the Modified half period option or the Modified half period 2 option in the Averaging convention column.
Day in mid period	A column that displays the day of the month (specified during book creation) that is considered by the system as the middle of the financial period. Depending on the option selected in the Mid period type column during the creation of the book, this column can hold the following value: If the Fixed day option is selected in the Mid period type column: The particular date of a period is specified as the last day of the first half of the period in Day in mid period. For example: If you specify 10 in Day in mid period, the 10th day of the period will be the last one in the first half of the period. If the Number of days option is selected in the Mid period type column: Day in mid period holds the number of days the system will add to the first date of the calendar month to calculate the last day of the first half of the period. For example, if you specify 10 in the Day in mid period column and the financial period starts on the 2nd day of a calendar month, the 12th day of the month will be the last one in the first half of the period. This field becomes available for editing if you select the Modified half period option or the Modified half period 2 option in the Averaging convention column.
Bonus	The ID of the bonus assigned to the depreciation book. This column is available if you have selected the Bonus check box on the Depreciation settings tab of the Fixed asset classes (FA201000) window for the class and book associated with the asset. You can set up bonuses by using the Bonuses (FA208000) window. This column is not available for a non-depreciable fixed asset (the Depreciate field is cleared on the General settings tab for the selected fixed asset).
Bonus rate	The bonus rate (as a percentage) that is defined for this bonus in the Bonuses (FA208000) window. The system calculates the bonus if the start depreciation date (specified in the Depr. from column) is within the date range specified for the bonus. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).
Bonus amount	The bonus amount, which is the acquisition cost multiplied by the bonus rate. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).
Bonus recapture	The amount that must be recaptured if the asset is disposed of during the first two years of its useful life. This column is not available for a non-depreciable fixed asset (one for which the Depreciate field is cleared on the General settings tab).

The Components tab

This tab displays the list of fixed assets for which the current asset is the parent asset. For example, a component of this asset can be the repair or improvement of it. You cannot modify any information displayed on this tab.

Column	Description
Asset ID	The ID of the asset.
Description	A description of the asset.
Asset class	The asset class to which the component asset belongs. Asset classes are defined in the Fixed asset classes (FA201000) window.
Asset type	The component type, which can be Building, Land, Vehicle, Machinery, Equipment, Computers, Furniture, Software, Goodwill, Patents, or Copyrights.
Status	The system-generated status of the fixed asset component, which is one of the following options, as described under the General settings tab: Active, On hold, or Disposed.
Orig. acquisition cost	The amount that was spent to acquire the component.
Useful life, years	The time period (in years) the component asset is supposed to be used. All the components have the same useful life as the parent asset.
Active	A check box that indicates (if selected) that the fixed asset has a status of Active.
Property type	The way the component asset was acquired. The following options, described under the General settings tab, are available: Property, Grant property, Leased, Leased to others, Rented, Rented to others, and To the credit of.
Condition	The condition of the asset, which can be Good, Average, or Poor.
Receipt date	The date of the purchase receipt document.
Receipt type	The type of the document. The following options are available: Receipt: Created for an asset received on purchase. Return: Created for an asset returned back to the supplier.
Receipt no.	The reference number of the purchase receipt.
Purchase order number	The reference number of the purchase order related to the purchase receipt document.
Purchase invoice no.	The number of the invoice that was received from the supplier of the asset.
Manufacturer	The manufacturer of the asset.
Serial number	The ID of the asset that is assigned by the manufacturer. Through the serial number, you can receive information or warranty services from the manufacturer.
Tag number	The tag number of this asset. Depending on the settings in the Fixed assets preferences (FA101000) window, the tag number can be the same as the ID of the asset.

The Depreciation history tab

You can use the Depreciation history tab to view the calculated depreciation according to the depreciation books to which the asset was assigned. This tab appears as soon as the settings of the Fixed assets workspace are specified in the Fixed assets preferences (FA101000) window.

The way the data is displayed on this tab depends on the Depreciation history view option specified in the Fixed assets preferences (FA101000) window. You can set up the window to view depreciation records in a selected book (By book) or in all books at once (Side by side).

The top part

If By book is selected in the Depreciation history view field of the Fixed assets preferences (FA101000) window, this tab displays depreciation records for a book you select in this area.

Element	Description
Book	The book for which depreciation history is shown below.

The By book table

If By book is selected in the Depreciation history view field of the Fixed assets preferences (FA101000) window, this table displays information on depreciation history for the book you have selected above. This information cannot be edited.

Column	Description
Period	The financial period in the book to which the depreciation should be posted. The first two characters reflect the period number within a financial year; the last four digits indicate the financial year.
Calculated	The calculated depreciation amount for the financial period. If depreciation was suspended for this period, the transaction amount is zero.
Depreciated	The actual amount depreciated for this period. If depreciation was suspended for this period, the transaction amount is zero.

The Side by side table

If Side by side is selected in the Depreciation history view field of the Fixed assets preferences (FA101000) window, this tab displays side by side all the books to which the asset has been assigned. You may not edit the information displayed in this table.

Element	Description
Period	The financial period in the book to which the depreciation should be posted. The first two characters of the text reflect the period number within a financial year, and the last four digits indicate the financial year.
1 Calculated	The depreciation amount of calculated value for the related financial period. If depreciation was suspended for this period, the transaction amount is zero.
1 Depreciated	The depreciation amount of real value for the related financial period. If depreciation was suspended for this period, the transaction amount is zero.

The Location history tab

This tab displays any modifications that were made to the Tracking information section on the General settings tab.
That is, this tab displays where the asset was located, which department the asset belonged to, and who was the custodian of the asset before any modifications (for example, replacing the asset or changing the custodian) were made.
You cannot edit or delete the information displayed on this tab. The most recent modification is displayed at the top of the modification list.

Column	Description
Transaction date	The date of the transaction related to the modification in the Tracking information section on the General settings tab.
Branch	The branch where the asset was located before the modification date.
Building	The building where the asset was placed.
Floor	The floor where the asset was placed.
Room	The room where the asset was placed.
Custodian	The ID of the person who was responsible for keeping the asset safe before the modification date.
Employee name	The name of the custodian of the asset.
Department	The department to which the asset belonged before the modification date.
Reason	The reason of transaction.
Fixed assets account	The fixed assets account (an asset account) used to post the cost of fixed assets.
Fixed assets sub.	The subaccount for the specified fixed assets account.
Account accumulated depreciation	The account used to post accumulated depreciation (an asset account).
Subaccount accumulated depreciation	The subaccount for the specified accumulated depreciation account.
Depreciation expense account	The expense account used to post depreciation expenses.
Depreciation expense sub.	The subaccount for the specified depreciation expense account.
Last modified by	The user who made the modification.
Modification date	The date when the modification was made.

The Transaction history tab

On this tab, you can view all the asset-related transactions that were generated by the system or entered manually. You can manually create transactions of the Purchasing + or Depreciation + types by using the Fixed asset transactions (FA301000) window.

NOTE: You can delete a transaction listed here only if it has not been released. You can filter the transactions to be displayed below.

Element	Description
Book	The book where the transactions were entered. If this field is empty, all the transactions of the asset are displayed in the table on this tab.

Column	Description
Book	The book where the transaction was entered.
Trans. date	The date when the transaction was entered into the system.
Tran. period	The financial period in the book to which the transaction should be posted.
Transaction type	The type of the transaction. For more information, see: About types of fixed asset transactions
Debit account	The account to be debited by this transaction. The system generates this value according to the transaction type and the settings on the General ledger accounts tab.
Description	The description provided for the account.
Debit subaccount	The subaccount to be debited by this transaction. The system generates this value according to the transaction type and the settings on the General ledger accounts tab.
Description	The description provided for the subaccount.
Credit account	The account to be credited by this transaction. The system generates this value according to the transaction type and the settings on the General ledger accounts tab.
Description	The description provided for the account.
Credit subaccount	The subaccount to be credited by this transaction. The system generates this value according to the transaction type and the settings on the General ledger accounts tab.
Description	The description provided for the subaccount.
Transaction amount	The amount of the transaction.
Reference number	The number identifying the transaction in the system.
Batch no.	The batch, by its ID, generated for the transaction that updates the general ledger.
Released	A check box that indicates (if selected) that the transaction was released. Only balanced transactions can be released.
Method	The statute-allowed benefit that is used to depreciate the asset: Bonus: A bonus amount reduces the depreciable basis in the first year of the useful life of the asset.
Transaction description	A description of the transaction.

The Reconciliation tab

You can use this tab to make additions or deductions to the net book value and to convert purchased items to components of the selected asset. You can view the document on this tab only if the fixed asset accrual account and corresponding subaccount have been specified on the Document details tab of the Purchase invoices (AP301000) window when the invoice was created.

If the selected asset is not associated with the posting book, this tab is only informational.

The Transactions table

You can filter the list of transactions to be shown by account and subaccount. Each of the transactions might include multiple quantities of an item that can be converted into fixed assets as individual assets or components of the current asset.

Element	Description
Reconciliation type	The type of the reconciliation. The following options are available: Addition: To reconcile the asset with added value. Deduction: To reconcile the asset with deducted value. This option is available only for assets with non-zero accrual balance.
Account	The asset account. You should generally specify the account that has been used to temporarily record transactions, including stock items that have already been purchased but have not yet been put into service. By default, the asset account is the fixed asset accrual account that is specified in the Fixed assets preferences (FA101000) window.
Subaccount	The appropriate subaccount for the specified asset account. By default, this subaccount is the fixed asset accrual subaccount that is specified in the Fixed assets preferences (FA101000) window. This field is available only if the Enable/disable functionalities (CS100000) window.
Trans. date	The date which will be assigned to the transaction of the Purchasing+ or Purchasing- type that is created automatically when you make addition or deduction to the existing fixed asset. By default, the acquisition date of the currently selected asset is specified.
Addition period	The financial period to which the transaction of the Purchasing+ or Purchasing- type (that is created automatically when you make addition or deduction to the existing fixed asset) will be posted. Select an appropriate period.
Show transactions marked as reconciled	A check box you select to view transactions marked as reconciled.
Acquisition cost	The amount that was spent to acquire the asset.
Current cost	The current cost of the asset.
Accrual balance	The part of the amount reconciled with the General ledger.
Unreconciled amount	The rest of the amount to be reconciled with the General ledger.
Selection total	The total cost of items to be selected, which is the total of the amounts specified in the Selected amount column. This amount is equal to the selected quantity multiplied by the unit cost.
Expected cost	The estimated cost of the asset after reconciliation.
Expected accrual balance	The estimated amount of the accrual balance after reconciliation.
Reduce unreconciled cost	A button that you can click to instruct the system to ignore the unreconciled amount and bring the cost of the fixed asset to the reconciled value. This button is available for partially reconciled assets (that is, the assets that have accrual balance and unreconciled amount present). As a result, the system generates Purchasing - transaction.

The table toolbar

The table toolbar includes standard buttons and buttons specific to this table.

Button	Description
Process	Generates a transaction or transactions of the Reconciliation+ type if the Addition option is selected in the Reconciliation type field in the top part of this tab. This action generates a transaction or transactions of the Reconciliation type if the Deduction option is selected in the Reconciliation type field.

The table columns

The table shown on this tab displays transactions that were included in invoices in the Purchase invoices (AP301000) window and then released and posted to the General ledger. If you select a transaction in this table, the entire quantity of the selected item will be converted to a fixed asset.

Column	Description
Included	An unlabelled check box you can select to include the item for processing. After the check box is selected, you have two ways to proceed, depending on whether you want to create new fixed assets or you plan to create components of the currently selected fixed asset: To convert one unit of the purchased item specified in this row to a fixed asset, click Process in the table toolbar. To convert one unit or multiple units of this purchased item to components of the currently selected asset, select the Component check box, specify a child asset class of the current asset in the Asset class column, and select the number of units (the quantity of the item) to be asset components in the Selected quantity column.
Component	A check box that indicates (if selected) that the selected quantity of the item will be components of the currently selected asset. A fixed asset can have any number of components. If you select the check box, specify (in the next column) the asset class that will be a child asset class of the current asset.
Asset class	The asset class to which the selected quantity of the item must be assigned during conversion. The asset class will be a child asset class of the current asset. You should specify the asset class to which the selected units of the stock item will be assigned if the Component check box is selected.
Reconciled	A check box that indicates whether the transaction is reconciled.
Branch	The branch of your company where the asset is located.
Item ID	The ID of the stock item.
UOM	The unit of measure of the stock item.
Selected quantity	The quantity of the stock item selected to be a fixed asset. By default, this value is 1; you can increase it to convert a larger quantity of the item into fixed assets as components of the current asset. To do this, select the Component check box and assign the selected units to the asset class by using the Asset class column.
Selected amount	The total cost of the selected quantity of the stock item. This amount is equal to the selected quantity multiplied by the unit cost.
Open quantity	The original quantity minus the selected quantity.
Open amount	The total cost of the open quantity of the stock item, which is calculated as the open quantity multiplied by the unit cost.
Orig. quantity	The original quantity, which is the number of units of the stock item that were purchased, according to the invoice entered into the system by using the Purchase invoices (AP301000) window.
Unit cost	The cost per unit, according to the invoice entered into the system in the Purchase invoices (AP301000) window.
Orig. amount	The total cost of units of the stock item that were originally purchased, according to the invoice. This amount is calculated as the unit cost multiplied by the number of units that were purchased.
Transaction date	The date of the invoice.
Transaction description	The description of the purchased item.