Project accounting preferences (PM101000)

The project ID that indicates that a specific transaction or task is not related to any project. The default value is X.

When the Projects workspace is integrated with other modules, data entry windows in those modules include the Project column, where the user must specify the project associated with the transaction.
You must enter the non-project code specified here if a transaction is not associated with any project.

The code to be specified as the Item ID to indicate that no specific item is associated with a project transaction, commitment, budget line of a project, or pro forma invoice line.
In the Projects workspace, if a window includes the mandatory Item ID column where the user must specify an item, the system automatically populates this column with the empty item code, which the user can replace with the identifier of a particular item.

The default empty item code is <N/A>; you can specify a different code if needed.
The default UoM of the empty item code is HOUR. In the windows of the Projects workspace, when the empty item code is selected as the Item ID, you can select any other UoM instead of HOUR.

The empty item code is treated as a real item in the Projects workspace, which gives users the opportunity to use this value in inquiries filtered by item, or to filter the rows in the windows of the Projects workspace by the empty item code you specify.

In other workspaces, the empty item code is not supported and treated as NULL.
For example, if a pro forma invoice has lines with the empty item code selected as the Item ID in the Pro forma invoices (PM307000) window, when the pro forma invoice is released, the system creates a sales invoice that has an empty Item ID setting in the corresponding lines in the Sales invoices (AR301000) window.

In the Run project invoicing (PM503000) window, you have specified an Invoice date.

Now, you can choose whether you want to include or exclude the transactions that are created on the invoice date for the automatic invoices. Select one of the following options:

• Include transactions created on invoice date
  
• Exclude transactions created on invoice date

Defines how the system validates the limits of the revenue budget of a project when you process pro forma invoices for the project. You can select one of the following options:

• Ignore:
  The system shows a warning message when revenue budget limits are exceeded.
  
• Validate (default):
  The system shows an error message when revenue budget limits are exceeded.
  

The way the system updates the cost budget of projects with cost transactions.

When a cost transaction is posted to the Projects workspace, the system updates the corresponding project with this transaction.

If the cost budget of the project has a line with the same project task, account group, and item, the system updates the actual quantity and actual amount of this line on the Cost budget tab of the Projects (PM301000) window with the quantity and amount of the transaction, respectively.

Otherwise, the system adds a new cost budget line.

The account group is the group to which the expense account updated by the transaction is mapped.
The item is the item of the cost transaction or the empty item code based on the option selected in the Cost budget update field.
You can select one of the following options:

• Detailed (default):
  The system updates the cost budget line that has the same item as in the cost transaction.
  If the cost budget has no line that has this item, a new line with the item is added.
• Summary:
  The system updates the cost budget line with the empty item code selected as the item, regardless of the item of the cost transaction.
  If the cost budget has no line with the empty item code, a new line with the empty item code is added.

A check box that indicates whether Projects allocation transactions will be automatically released when generated.

If you do not select this check box, you will be able to release the project allocation transactions manually by using the Release transactions (PM501000) window.

A check box that indicates whether transactions in the General ledger workspace can be associated with the project based on this template.

If you select this check box, users can select the project in general ledger documents, and the release of these documents will automatically update the project data.

A check box that indicates whether transactions in the Supplier ledger workspace can be associated with the project based on this template.

If you select this check box, users can select the project in supplier ledger documents, and the release of these documents will automatically update the project data.

A check box that indicates whether transactions in the Customer ledger workspace can be associated with the project based on this template.

If you select this check box, users can select the project in customer ledger documents, and the release of these documents will automatically update the project data.

A check box that indicates whether transactions in the Sales workspace can be associated with the project based on this template.

If you select this check box, users can select the project in sales documents, and the release of these documents will automatically update the project data.

A check box that indicates whether transactions in the Purchases workspace can be associated with the project based on this template.

If you select this check box, users can select the project in purchase documents, and the release of these documents will automatically update the project data.

A check box that indicates whether transactions in the Inventory workspace can be associated with the project based on this template.

If you select this check box, users can select the project in inventory documents, and the release of these documents will automatically update the project data.

A check box that indicates whether transactions in the Cash management workspace can be associated with the project based on this template.

If you select this option, users can select the associated project and task when they enter a document in the Cash management workspace.

A check box that indicates whether the transactions in the Time and expenses workspace can be associated with the task based on this template.

If you select this check box, users can select the project in documents, and the release of these documents automatically updates the project data.

A check box that indicates whether transactions from Visma.net Expensecan be associated with the task based on this template.

If you select this check box, users can select the project in documents, and the release of these documents automatically updates the project data.

• Labour item:
  Select this option to have the system use in projects transactions the default account associated with the labour item specified on the time card. For labour items, the default expense account is specified in the Expense account field on the General ledger accounts tab of the Non-stock items (IN202000) window.
• Project:
  Select this option to have the system use in project transactions the default account associated with the underlying project and specified in the Default account field on the General ledger accounts tab of the Project tasks (PM302000) window.
• Task:
  Select this option to have the system use in project transactions the default account associated with the underlying task and specified in the Default account field on the Summary tab of the Project tasks (PM302000) window.
• Resource:
  Select this option to have the system use in project transactions the default account associated with the employee.
  For employees, the default expense account is specified in the Expense account field on the Financial settings tab of the Employees (EP203000) window.

• E:
  The subaccount associated with the employee specified in the time card.
  For employees, the default expense subaccount is specified in the Expense sub. field on the Financial settings tab of the Employees (EP203000) window.
• I:
  The subaccount associated with the non-stock item (labour item) used in the time card.
  For labour items, the default expense subaccount is specified in the Expense sub. field on the General ledger accounts tab of the Non-stock items (IN202000) window.
• P:
  The subaccount associated with the project and specified in the Default subaccount field on the General ledger accounts tab of the Projects (PM301000) window.
• T:
  The subaccount associated with the project task and specified in the Default subaccount field on the Summary tab of the Project tasks (PM302000) window.

This element is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.

• Labour item accrual:
  Select this option to use by default in project transactions the accrual account associated with the labour item on the time card. For labour items, this account is specified in the Expense accrual account field on the General ledger accounts tab of the Non-stock items (IN202000) window.
• Project accrual:
  Select this option to use in project transactions the accrual account associated with the project and specified in the Accrual account field on the General ledger accounts tab of the Projects (PM301000) window.
• Task accrual:
  Select this option to use by default in project transactions the default account associated with the task and specified in the Accrual account field on the Summary tab of the Project tasks (PM302000) window.

The subaccount mask that defines the rule of selecting segment values for the expense accrual subaccount to be used for the Projects transactions generated on release of time cards.

For a segment, the character designating the needed option is repeated as many times as there are characters in the segment. To set up the rule, select a segment, press F3, and select the source of the segment value, which is one of the following options:

• E:
  The default accrual expense subaccount associated with the employee specified in the time card.
  For employees, the default expense subaccount is specified in the Expense sub. field on the Financial settings tab of the Employees (EP203000) window.
• I:
  The default expense accrual subaccount associated with the non-stock item (labour item) used in the time card.
  For labour items, the default accrual subaccount is specified in the Expense accrual sub. field on the General ledger accounts tab of the Non-stock items (IN202000) window.
• P:
  The default accrual subaccount associated with the project and specified in the Accrual subaccount field on the General ledger accounts tab of the Projects (PM301000) window.
• T:
  The default accrual subaccount associated with the project task and specified in the Accrual subaccount field on Summary tab of the Project tasks (PM302000) window.

This element is available only if the Subaccounts functionality is enabled in the Enable/disable functionalities (CS100000) window.

• PROFORMA: The mailing is used to print and email pro forma invoices.
• INVOICE: The mailing is used to print and email sales invoices that originate from the Projects workspace.

The system email account to be used by default for sending emails for this mailing.

If no account is specified, the default system account will be used.

• PROFORMA: The Pro forma invoices (PM307000) report
• INVOICE: The Project invoice (PM641000) report, which is a copy of the Invoice/note (AR641000)

The email template to be used by default to generate personalised emails for this mailing, if a template is used rather than a report.
This template is defined in the Notification templates (SM204003) window.

A check box that indicates (if selected) that this mailing is active.

Emails can be generated only for active mailings.
For the PROFORMA mailing, this check box is automatically selected and cannot be cleared.

• Primary: A primary contact of the project
• Employee: An employee of your company who handles documents of the project

The specific contact.

A particular recipient can be selected only if you have selected Employee as the Contact type.

The format in which the report (if applicable) will be sent to recipients of this type.

Select one of the following options: HTML, Excel, or PDF.

A check box that indicates (if selected) that the contact of this type is active.

Only active recipients receive the emails generated for this mailing.