Set preferences for projects

1. Go to the Project accounting preferences (PM101000) window.
2. In the Transaction number series field, select a numbering ID for project-related transactions.
3. In the Batch number series field, select a numbering ID for batches.
4. In the Non-project code field, fill in a code you consequently will use for any transaction that is not associated with a project.
   This code can be a ten-character string of letters and numbers.
   
5. In the Invoiceable cut-off date field, decide whether you want to include or exclude transactions created on the invoicing date.
6. Optional: For invoices, you can also select one or both of the check boxes: Automatically post on release and Automatically release allocations.

Select the check boxes in this section to indicate which modules you want to integrate with the Projects workspace.

These settings define the rules for how you will select the expense account and subaccount to be used in transactions generated in the Projects workspace when time cards are released.

1. In the Expense account source field, click the drop-down list to choose between:
   • Labour item
     If you select this option, the system will use the default account associated with the labour item specified on the time card.
     For labour items, the default expense account is specified in the Expense account field on the General ledger accounts tab of the Non-stock items (IN202000) window.
   • Project
     If you select this option, the system will use the default account associated with the underlying project and specified in the Default account field on the General settings tab of the Projects (PM301000) window.
   • Task
     If you select this option, the system will use the default account associated with the underlying task and specified in the Default account field on the General settings tab of the Project tasks (PM302000) window.
   • Employee
     If you select this option, the system will use the default account associated with the employee.
     For employees, the default expense account is specified in the Expense account field on the Financial settings tab of the Employees (EP203000) window.
2. To set up the rule of selecting segment values for the expense subaccount to be used for projects transactions, go to the Expense sub. source field.
   
   The Expense sub. source field is only available if, in the Enable/disable functionalities (CS100000) window, the Subaccounts option is enabled.
   
   Position your cursor in the field, press F3 on your keyboard and select one of the following options:
   • E
     The subaccount associated with the employee specified in the time card.
     For employees, the default expense subaccount is specified in the Expense sub. field, on the Financial settings tab in the Employees (EP203000)window.
   • I
     The subaccount associated with the non-stock item (labour item) used in the time card.
     For labour items, the default expense subaccount is specified in the Expense Sub. field, on the General ledger accounts tab in the Non-stock items (IN202000) window.
   • P
     The subaccount associated with the project and specified in the Default sub. field, on the General settings tab in the Projects (PM301000) window.
   • T
     The subaccount associated with the project task and specified in the Default sub. field, on the General settings tab in the Project tasks (PM302000) window.
3. In the Expense accrual account source field, click on the drop-down to select the source of the account for the credit side of the project transactions to be generated on release of the time cards. Select one of the following options:
   • Labour item accrual
     Use as the default in projects transactions the accrual account associated with the labour item on the timecard.
     For labour items, this account is specified in the Expense accrual account field on the General ledger accounts tab in the Non-stock items (IN202000) window.
   • Project
     Use in projects transactions the accrual account associated with the project and specified in the Default accrual account field on the General settings tab in the Projects (PM301000) window.
   • Task
     Use as the default in projects transactions the default account associated with the task and specified in the Default accrual account field on the General settings tab in the Project tasks (PM302000) window.

4. To set up the rule of selecting segment values for the expense accrual subaccount to be used for projects transactions, go to the Expense accrual sub. source field.

   The Expense accrual sub. source field is only available if, in the Enable/disable functionalities (CS100000) window, the Subaccounts option is enabled.

   Position your cursor in the field, press F3 on your keyboard and select one of the following options:

   • E
     The default accrual expense subaccount associated with the employee specified in the time card.
     For employees, the default expense subaccount is specified in the Expense sub. field, on the Financial settings tab in the Employees (EP203000)window.
   • I
     The default expense accrual subaccount associated with the non-stock item (labour item) used in the time card.
     For labour items, the default accrual subaccount is specified in the Expense accrual sub. field, on the General ledger accounts tab in the Non-stock items (IN202000) window.
   • P
     The default accrual subaccount associated with the project and specified in the Default accrual sub. field, on the General settings tab in the Projects (PM301000) window.
     

     The default accrual subaccount associated with the project and specified

     in the Default Accrual Sub. box on General Info tab of Projects form.

     
     
   • T
     The default accrual subaccount associated with the project task and specified in the Default accrual sub. field, on the General settings tab in the Project tasks (PM302000) window.
     
5. Click .