Visma.net ERP

General ledger account access (GL104000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

By using this window, you can create restriction groups for managing the visibility of accounts and subaccounts to users, or modify existing restriction groups by adding or removing users, accounts, or subaccounts.

You can also use the Restriction groups by general ledger account (GL104020) and Restriction groups by subaccount (GL104030) windows to manage the visibility of accounts and subaccounts to users, but you cannot create restriction groups on these windows.

CAUTION:
By restricting the visibility of accounts, subaccounts, and branches, you also restrict the visibility of the cash accounts that are linked to the restricted entities.
It is recommended that you carefully configure restriction groups that contain accounts, subaccounts, and branches because including these entities in different restriction groups may block the processing of the associated cash accounts.

The top part

In this area, you can enter the settings of a new restriction group or select an existing group and edit its settings.

Element	Description
Group name	The name of the restriction group. You can type a name of a new group or select an existing group.
Description	The description of the restriction group. You can type a description if this field is empty or edit an existing description.
Group type	The type of the restriction group. You can select one of the following types: A, A inverse, B, or B inverse. For more information, see: About types of restriction groups.
Active	A check box that indicates (if selected) that the restriction group is active. You can clear the check box to make the group inactive, which means that restrictions imposed by the restriction group do not affect the visibility of entities to users. By default, this check box is selected.

The Users tab

On this tab, you can view the list of users defined in the system and select those to be included in the restriction group.

Column	Description
Login	Read-only. The login of the user.
Full name	Read-only. The full name of the user.
Comment	Read-only. The additional information that has been specified for the user in the Users (SM201010) window.

The Accounts tab

On this tab, you can view the list of general ledger accounts defined in the system and select those to be included in the restriction group.


Column	Description
Account	Read-only. The account that can be included in the restriction group.
Type	Read-only. The account type, which can be Asset, Liability, Income, or Expense.
Account class	Read-only. The account class to which this account belongs.
Active	Read-only. A check box that indicates (if selected) that the account is active.
Description	Read-only. The description of the account.
Currency	Read-only. The account currency, for a currency-denominated account.

The Subaccounts tab

By using this tab, you can view the list of subaccounts defined in the system and select those to be included in the restriction group.
This tab is displayed on the window when the By segmented key mode is selected in the Lookup mode field in the Segment keys (CS202000) window for the SUBACCOUNT segmented key.


Column	Description
Subaccount	The subaccount to be included in the restriction group. You can click the subaccount to open the Subaccounts (GL203000) window.
Active	Read-only. A check box that indicates (if selected) that the subaccount is active.
Description	Read-only. The description of the subaccount.

The Subaccount segments tab

By using this tab, you can view the list of subaccount segment values by the segment ID defined in the system and select those to be included in the restriction group.
This tab is displayed on the window when the By segment: All avail. segment values mode is selected in the Lookup mode field in the Segment keys (CS202000) window for the SUBACCOUNT segmented key.

Element	Description
Segment ID	The ID of the subaccount segment. When you select a value in this field, in the Segment values table, the system displays the list of the segment values that correspond to this ID.
Column	Description
Segment value	The value of the subaccount segment to be included in the restriction group.
Active	Read-only. A check box that indicates (if selected) that the subaccount segment is active.
Description	Read-only. The description of the subaccount segment.