Schedule a recurring batch

If specific journal transactions must be entered periodically, you can automate this task by creating a schedule and assigning a batch or multiple batches to it.

When you define the schedule, you specify how often and how many times the batches should be generated.

For more information on schedules, see: About recurring journal transactions.

Create a batch (or multiple batches if they should be generated according to the same schedule) by using the Journal transactions (GL301000) window.
Save each batch with the Balanced status. Do not release.

If you want to generate new batches that are similar to a posted batch, copy and paste this posted batch to a new batch and make necessary edits; save with the Balanced status.
  1. Go to the Recurring transactions (GL203500) window.
  2. In the Description field, add a description of the schedule.
  3. In the Start date field, select the start date for the schedule. By default, the current date is selected.
  4. Place limitations on the schedule execution in one of the following ways:
    • Enter the maximum number of times it should be executed in the Execution limit field, or select the No limit check box.
    • In Expiration date field, enter the date when the schedule expires, or select the Never expires check box.
  5. Specify how often the batches should be generated:
    • To generate the batches daily or every x days, do the following:
      1. In the Schedule type section, select Daily.
      2. In the Every day(s) field of the Daily section, type an integer to specify the number of days between successive batches.
    • To generate the batches weekly or every x weeks, do the following:
      1. In the Schedule type section, select Weekly.
      2. In the Every week(s) field of the Weekly section, type an integer to specify the number of weeks between successive batches.
      3. Select the days of the week on which the batches should be generated.
    • To generate the batches monthly or every x months, do the following:
      1. In the Schedule type section, select Monthly.
      2. In the Every month(s) field of the Monthly section, enter an integer to specify the number of months between successive batches.
      3. Select when the batches should be generated: either the day of the month, or the week of the month and day of the week.
    • To generate the invoice every x financial periods, do the following:
      1. In the Schedule type section, select By financial period.
      2. In the Every period(s) field, type an integer to specify the frequency of invoice generation by financial period.
      3. Specify whether the invoice should be generated on the first day of the financial period, the last day of the financial period, or a specific day of the period (the day can be selected).
  6. Make sure the Active check box is selected for the schedule.

  7. Click .

    In the Schedule ID field, notice the unique ID of the schedule, which the system generated in accordance with the numbering series assigned to schedules in the General ledger preferences (GL102000) window.

  8. Optional: For user reference, attach a scanned copy or electronic version of the document on which this schedule is based.
    For this, drag the file from the folder on your computer and drop it to the top part.
  1. On the Batch list tab, click Add row.
  2. In the Module column, select General ledger from the list of system workspaces.
  3. In the Batch number column, select the batch by its number.
  4. Optional: To attach an electronic version of the related document or its scanned image to the scheduled batch, click a staple icon, select and upload the document.
  5. Repeat Steps 1 through 4 for each batch you want to add.
  6. Click .

Parent topic:
About recurring journal transactions