Visma.net ERP

General ledger preferences (GL102000)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

You use this window to assign numbering sequences and special accounts used in the General ledger workspace and to select the document processing options.

The Number series section


Element	Description
Batch number series	A number series assigned to batches.
Import number series	A number series assigned to imports of trial balances.
Schedule number series	A number series assigned to schedules.
Allocation number series	A number series assigned to allocations. This field is available only if the Allocation templates check box is selected in the Enable/disable functionalities (CS100000) window.
Document batch number series	A number series assigned to batches of documents that users have entered in the General ledger workspace by using the Journal vouchers (GL304000) window.
Reconciliation setting ID	A number serie assigned to the Setting ID for the Journal reconciliation preferences (GL30200S) window.
Reconciliation number series	A number series assigned to Reference no. in the Journal reconciliation (GL30201S) window.
Reuse reference numbers in Journal vouchers	A check box that, if selected, indicates that reference numbers for documents created by using the Journal vouchers (GL304000) window are reused in case the number was allocated for the document that was not saved (thus, not created), or the reference number was allocated for a deleted document. This check box is available if the Journal voucher check box is selected in the Enable/disable functionalities (CS100000) window.
Public code digit rule	A setting for the number of digits for the SAF-T standard account code. For the Norwegian SAF-T report only the values 2 or 4 are valid.

The Chart of accounts settings


Element	Description
Year to date net income account	A special general ledger account the system maintains. You must create the account by using the Chart of accounts (GL202500) window before you specify the account here. Once specified, the account can be replaced by another one as long as no journal transactions were posted to it.
Retained earnings account	A special account the system maintains. You must create the account by using the Chart of accounts (GL202500) window before you specify the account here. Once specified, the account can be replaced by another one as long as no journal transactions were posted to it.
Sign for trial balance	The option that defines how the balances of the liability and income accounts are represented in the trial balance. The following options are available: Normal: The credit balances for liability and income accounts are displayed with the plus sign, the debit balances with the minus sign. The Year to date net income account is included in the trial balance. In the trial balance of this type, the total balance of all asset accounts is equal to the total balance of all liability accounts. Reversed: The credit balances of liability and income accounts are displayed with the minus sign, the debit balances with the plus sign. The Year to date net income account is excluded from the trial balance. In the trial balance of this type, the total balance of all accounts is equal to zero. You need to specify an appropriate option before importing the trial balance to Visma.net ERP depending on the type of the trial balance to be imported.
Webhook notifications	When this check box is selected and saved, the View notification feedback button appears in the Chart of accounts (GL202500) window. You will now be notified regarding changes on the account.

The Chart of accounts order section

The option button that you select in this section defines the order of accounts on the general ledger reports.
The following option buttons are available.


Button	Description
1:Assets 2:Liabilities 3:Income and Expenses	The system generates GL reports that have accounts listed in the following order: assets accounts, liabilities accounts, and then income and expense accounts are shown in mixed order, sorted by the account ID.
1:Assets 2:Liabilities 3:Income 4:Expenses	The system generates GL reports that have accounts listed in the following order: assets accounts, liabilities accounts, income accounts, and expense accounts. Within each section, the accounts are sorted according to the account ID.
1:Income 2:Expenses 3:Assets 4:Liabilities	The system generates GL reports that have accounts listed in the following order: income accounts, expenses accounts, assets accounts, and finally liabilities accounts. Within each section, the accounts are sorted according to the account ID.
1:Income and Expenses 2:Assets 3:Liabilities	The system generates GL reports that have accounts listed in the following order: income and expenses accounts are shown in mixed order, then assets accounts and finally liabilities accounts. Within each section, the accounts are sorted according to the account ID.
Custom chart of accounts order	You specify the order of accounts manually by using the Chart of accounts order column in theChart of accounts (GL202500) window. In this column, you specify the number that indicates the order in which the account appears in the list of all accounts in the general ledger reports.

The Posting settings section


Element	Description
Generate reversing entries	The option that indicates when the system generates reversing batches: On period closing or On post. The On period closing cannot be selected if you want to revalue supplier/customer accounts in the currency management module (windows Revalue supplier accounts (CM504000) and Revalue customer accounts (CM505000)).
Automatically post on release	A check box that indicates (if selected) that transaction posting upon release is allowed. This simplifies batches processing. No batches with an Unposted status will be generated.
Allow posting to closed periods	A check box that indicates (if selected) that transaction posting to closed financial periods is allowed. Closed periods do not appear in the data entry windows on the list of financial periods, so the users have to type in the period directly. If this check box is not selected, an error message will appear if the user attempts to post or enter transactions into a closed financial period.
Generate consolidated batches	A check box that indicates (if selected) that on the release of multiple documents in the Supplier ledger, Customer ledger, Cash management, and Inventory workspaces, documents are grouped by branch, posting period, and currency, and the batches are generated on a per-group basis rather than on a per-document basis. If this check box is not selected, then for each document released in the Supplier ledger, Customer ledger, Cash management, and Inventory workspaces, a separate batch is generated in the General ledger workspace.
Automatically release reclassification batches	A check box that indicates (if selected) that Reclassification transactions will be posted automatically upon the release.

The Data entry section


Element	Description
Hold batches on entry	A check box that indicates (if selected) that when new batches are saved, they have the On hold status by default.
Hold vouchers on entry	This check box is only available when the Journal voucher check box is selected in the Enable/disable functionalities (CS100000) window. If you select this check box, then when new vouchers are saved, they have the On hold status by default.
Validate batch control totals on entry	A check box that indicates (if selected) that batch control totals will be validated: The users will have to enter the batch control total before they save the batch in the Journal transactions (GL301000) window. If the check box is not selected, validation will be performed only when the user deselect the Hold batches on entry check box for a batch, and unbalanced batches may be saved as drafts.
Require voucher entry codes on journal transactions	This field is available only if the VAT entry from general ledger and the Journal voucher check boxes are enabled in the Enable/disable functionalities (CS100000) window. A check box that indicates (if selected) that the voucher entry code is required when you add VAT-related journal transactions in the Journal transactions (GL301000) window.
Require ref. nos. for general ledger documents with VAT	This check box is only available when the Journal voucher check box is selected in the Enable/disable functionalities (CS100000) window. If this check box is selected, the Ref.no. column in the Journal transactions (GL301000) window is automatically populated, with the next available number from the assigned numbering which you find in the Last number column in the Number series (CS201010) window.
Default subaccount	A subaccount to be used as the default subaccount with accounts for which the Use default subaccount option is selected in the Chart of accounts (GL202500) window.

The Rounding settings section

The accounts and subaccounts specified here are used for recording rounding gains and losses of the base currency.

To start recording rounding gains and losses, you need to select the Invoice rounding check box in the Enable/disable functionalities (CS100000) window and set up the rounding rules and the precision. For details, see: About rounding of document amounts.

Also, rounding gains and losses may occur when the amounts calculated are rounded in accordance with the currency precision if the Multi-currency accounting check box is selected in the Enable/disable functionalities (CS100000) window.


Element	Description
Rounding gain account	The account to which gains resulted from rounding in the base currency will be posted.
Rounding gain subaccount	The corresponding subaccount for such gains.
Rounding loss account	The account to which losses resulted from rounding in the base currency will be posted.
Rounding loss subaccount	The corresponding subaccount for such losses.
Rounding limit	The limit that a user specifies to prevent the release of the documents with the unacceptable rounding difference. That is, the difference between the rounded and original document amount. The limit is defined in the base currency and may have 0 or a positive value.

The ARM report settings section


Element	Description
Use From branch filter to get only the selected branch	When this check box is selected, you can use the filter for From branch to report a single branch.

Parent topic:
General ledger windows - overview