Ledgers (GL201500)

This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.

You use this window to enter and maintain information about financial ledgers used in the system.
The default posting ledger is the only built-in ledger; by using this window, you can create other ledgers when they are needed.

This table lists all the ledgers available in the system.

If the ledger has any transactions posted to it, you cannot delete the ledger or change its currency or ledger type.

If you are in the list window, the first line in the table is a search line. Each column has a search field which you can click to search for or filter on specific values and narrow down the displayed table rows. You can search and filter in as many columns as you need to, to only display the results you want to view.

There are two types of search fields:

  • White: here you can type a specific search term to display results in this column containing this exact value. If you search on several (partial) words, you can separate them by a space or % and get different results:

    • space: the result contains the words in any order,

    • %: the result contains the words in the specific order, and the % functions as a wildcard as well.

  • Grey: you can click this to open the column filter pop-up window where you can filter the results for this column.
Element Description

Ledger ID

An alphanumeric string of up to 10 characters used to identify the ledger.

Follow your company's internal rules when naming ledgers. The ID, once specified, cannot be changed in the future.

Description

A detailed ledger description. This alphanumeric string can be up to 30 characters.

This field supports the multi-language functionality, where you can translate the entered text to multiple languages. For more information, see:About multi-language support

Balance type

The type of balance in the ledger. Select one of the following predefined types:
  • Actual:
    A ledger of this type is updated through journal transaction posting.
    Journal transactions are organised in batches, and the double-entry bookkeeping rule is enforced for these batches.
    The system supports multiple actual ledgers in the General ledger workspace; however, journal transactions generated by other workspaces will be posted only to the default posting ledgers specified for each branch in the Inter-branch account mapping (GL101010) window.
  • Budget:
    A budget ledger is used to store budget information.
    You update this type of ledger directly in the Budget (GL302010) window.
    Entering journal transactions to a budget ledger is not allowed.
  • Reporting:
    A reporting ledger is used to store translated financial information.
    This option is available only if the Multi-currency accounting functionality has been activated.
  • Statistical:
    A statistical ledger is used to store statistical information.
    Ledgers of this type are updated through journal entries in the Journal transactions (GL301000) window.

Currency

The default currency of the ledger. All transactions in other currencies posted to the ledger will be converted to the base currency by using the currency rate effective on the date of transaction.
Branch accounting

A check box that you select to indicate that the system should automatically generate inter-branch transactions for this ledger to balance transactions for all branches involved.

This column is displayed only if the Inter-branch transactions functionality is enabled in the Enable/disable functionalities (CS100000) window, and is available for editing if the consolidated branch (Consol. branch) is specified.

Consolidation source

A check box that specifies, if selected, that the ledger should be used as a source ledger for consolidation. Ledgers for consolidation have the Reporting balance type if they contain information translated from the base currency.

This column is available only if the General ledger consolidation check box is selected and enabled in the Enable/disable functionalities (CS100000) window.
Column Description

Company

The company ID that can use this ledger.

Company name

The name of the company.

Active

The check box shows if the Company is active or inactive.

Organisation type

  • Without branches
  • Without branches not requiring balancing
  • With branches requiring balancing
Column Description

Branch ID

The branch ID that can use this ledger registered.

Branch name

The branch name.

Active

The check box shows if the Branch is active or inactive.

Company name

The company name this branch belongs to.

Related concepts

General ledger windows - overview

About multiple ledger support

Overview of budgets

About account IDs

About account types and classes

About denominated accounts

Related reports

General ledger reports - overview

Related tasks

Prepare a budget

Delete an account

Edit an account

Import accounts

Check the link between a cash account and a base account

View webhook notification via chart of accounts

Related windows

General ledger preferences (GL102000)

Budget (GL302010)

Budget access (GL105030)

Release budgets (GL505510)

Chart of accounts (GL202500)

Account classes (GL202000)