Visma.net ERP
Chart of accounts (GL202500)
This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.
You use this window to create and maintain the structure of accounts specific to your company.
The
system supports four types of general ledger accounts: Asset,
Liability (balance accounts), Income, and Expense (income
statement accounts).
With this window, you also can assign accounts to account
classes, which can be used for information grouping and sorting for reports and
inquiries.
For more information about accounts, see: About account types and classes.
Before you create your chart of accounts by using this window, create the account
classes by using the Account classes (GL202000) window.
Also,
consider your organisational structure, and configure the account and subaccount
identifiers by using the designated segmented keys defined in the Segment keys (CS202000) window.
| Button | Description |
|---|---|
| View restriction groups | Navigates to the Restriction groups by general ledger account (GL104020) window and displays the list of restriction groups associated with the account. You can add the account to the selected restriction groups. |
| View notification feedback |
This button appears if the Webhook notifications check box in the General ledger preferences (GL102000) window is selected. If you click this button, the Webhook notification for account (GL407000) window opens where you can view the notifications regarding changes done on accounts and view the notification feedbacks. |
The table
| Column | Description |
|---|---|
|
Account |
The unique identifier of the general ledger account in the system. While specifying the values in segments, you can use the
validation function, which allows you to select a value for each
segment from the list of existing ones. For details, see the Segment keys (CS202000) window. |
|
Account class |
Optional. The account class to which the account is assigned.
Account classes are used for convenient grouping, sorting, and filtering of the information associated with General Ledger accounts in reports and inquiries. |
|
Type |
The type of account, which is one of the following four types: Asset, Liability, Income, or Expense. |
|
Active |
A check box that indicates (if selected) that the account is
active. An inactive account does not appear in the drop-down lists of available accounts on data-entry forms. Clear the check box if the account is no longer used. |
|
Description |
An alphanumeric string of up to 30 characters that describes the account. This field supports the multi-language functionality, where you can translate the entered text to multiple languages. For more information, see:About multi-language support |
|
Require units |
A check box that indicates (if selected) that every transaction posted to this account should have quantities and units of measure specified. |
|
Use default sub |
A check box that causes the system (if selected) to set the
default subaccount as the Subaccount if the
account is selected. The default subaccount is defined using the General ledger preferences (GL102000) window. |
|
Post option |
An option that defines how transactions created in other workspaces
are posted to this account. Two options are available:
|
|
Consolidation account |
Optional. This column is used only if the company is a consolidation unit in a parent company. The external general ledger
account from the parent company's chart of accounts to which the
balance of the account will be exported in the process of
consolidation. Select the account in this column only if the synchronization of the parent company with the current company has been performed in the Consolidation (GL103000) window for the parent company. This column is available only if the General ledger consolidation functionality is enabled in the Enable/disable functionalities (CS100000) window. |
|
Currency |
Optional: This column appears only if support for multiple currencies has been activated for the system. The currency of
denomination used for the account. If the field is blank, the account
uses the base currency. |
|
Cash account |
A check box that indicates (if selected) that the account has a
cash account or multiple cash accounts linked to it. Cash accounts are created by using the Cash accounts (CA202000) window. |
| Control account module | The identifier of the subledger for which the account is used as a control account. The field is unavailable if the Cash account check box is selected. |
| Allow manual entry | A check box that indicates (if selected) that users can post transactions directly to this control account. This check box is available for selection only for control accounts (that is, for accounts for which a subledger is specified in the Control account module column). |
|
Secured |
A check box that indicates (if selected) that the account is included in one or more restriction groups. |
|
Revaluation rate type |
The exchange rate type that should be used for the account when
revaluation is performed. A value is required only for accounts denominated to a foreign currency. |
|
Account group |
The account group (used in project management if the Projects workspace has been activated) that includes this account. |
|
VAT category |
A VAT category that you define for the selected account. When you create a journal transaction manually in the Journal transactions (GL301000) window, based on this VAT category, the taxable amount will be calculated for the journal entry. The category selected here will be used as the default on the invoice lines with this account. The type of the account must correspond to the type
of the tax specified in the VAT category. |
|
Public code 1 |
It is used as the standard account code in the SAF-T report for Norway There is no lookup here, so you have to know what code to enter. |
|
External code 1 |
These are codes for free usage and you have to register values in the External codes 1 (GL20251S) window. |
|
External code 2 |
These are codes for free usage and you have to register values in the External codes 2 (GL20252S) window. |
|
Analysis code |
This codes for free usage and you have to register values in the BI analysis codes (GL20253S) window. |
|
Account ID |
This is the unique id for the account and are used all places where there is a reference to an account in the system. This is given a value automatically. |
|
Order of the charts of accounts |
This column is filled out based on the Account type and are used in some reports and inquiries to sort and group the accounts. The values are as following: 1 = Assets, 2 = Liability, 3 = Income and 4 = Expense. In the General ledger preferences (GL102000) window you can select the sort order for this code. |
Related concepts
General ledger windows - overview
About account types and classes
Related reports
General ledger reports - overview
Related tasks
Check the link between a cash account and a base account
View webhook notification via chart of accounts
Related windows
Related reports
Related windows
Concept Information
