Visma.net ERP
SAF-T report (TX50600S)
This topic gives you information about the elements that you find in this window in Visma.net ERP, such as fields, field values, buttons, and check boxes.
The purpose of this report is to report accounting figures to the government in a standardised format.
Before you start
Before you can send or download a SAF-T file, you must go to the Organisations (CS101500) window, to enter some information. On the tab Altinn settings, enter the contact person, phone number, email address, and reference number for the report. This number is provided by the government when the report is due.
Depending on the Organisation type and if File Tax by branch is selected, you have to go to the Branches (CS102000) window.
The top part| Button | Description |
|---|---|
| Send report | Click this button to create the report according to the filter and selections made, and send it to the Government portal (Altinn) as a zipped file. The system will not validate the file during this process, and the Government will contact you regarding the result. If the size of the file exceeds 200 MB, you will see a warning and the file will not be sent. Reduce the size by sending fewer periods. You can, for example, send the first half year and then the second half year, or you can divide it into quarters or one for every month. Altinn will validate the report file when you upload it. When you see a status similar to "Altinn archive number: AR3833490 Report was sent successfully to the government" it means that the report has passed the XML validation. You will not get any other information about the status in Visma.net ERP, but you can log on to Altinn to see future status changes. The system does an internal validation according to the XML schema, to make sure it follows the minimum requirements. Some columns can be longer than what the schema allows and will then be truncated to avoid errors. If this button is disabled, it is because one or all of the fields are empty in the SAF-T report information section on the Altinn settings tab in the Organisations (CS101500) window. This information is mandatory in the report. If you click Download file, you can create the report and download it to your computer. Use this method if you want to send the report to your accounting auditor or export it to another system. The file is automatically zipped to reduce the size of the file that is stored on your disk. If this button is disabled, it is because the Contact person field is empty in the SAF-T report information section on the Altinn settings tab in the Organisations (CS101500)window. This information is mandatory in the report. |
| Account details | This button opens theAccount details (GL404000) window with the selected account and from/to period.
If you have selected another tab than Accounts no action happens. |
| VAT account control details | Click this button to open the VAT account control details (TX40400S) window in a dialog box. The system displays details filtered on the from and to periods, and the account number. You can also include transactions without a VAT period. |
General ledger transactions with VAT | Clicking this button opens the General ledger transactions with VAT (TX40500S) pop-up window. |
| Element | Description |
|---|---|
| Company | The company that is reporting the SAF-T. The company is only displayed if you have a multi-branch company. |
| From period | The fields From and To period let you filter the results on the selected financial period(s). The results are displayed on the Accounts tab and then reported. |
| To period | The fields From and To period let you filter the results on the selected financial period(s). The results are displayed on the Accounts tab and then reported. Note! The Closing balance on the Accounts tab will be wrong if the financial year is crossed. |
| Report status | The Report status field is normally empty, but if you have sent or created a report for that period before, it displays the status of the previous report. |
| Status message reply | A field where you select one of the following options:
|
| Contact person | The contact person in your company, that the government may contact. This field is mandatory. You enter and maintain this information on the Altinn settings tab in the Branches (CS102000) window. This information is collected from the Altinn settings tab in the Organisations (CS101500)window. Unless you have selected With branches requiring balancing as the Organisation type and the File VAT by branches check box in the same window, then you have to manually enter this information. |
| The email address of contact person in your company, that the government may contact. This field is mandatory. You enter and maintain this information on the Altinn settings tab in the Branches (CS102000) window. | |
| Phone no. | The telephone number of the contact person in your company, that the government may contact. This field is mandatory. You enter and maintain this information on the Altinn settings tab in the Branches (CS102000) window. |
| Reference no. | The government's reference number for the report. The reference number is mandatory when you send the report to Altinn. The number is given by the authority when they request this report. |
| Include customers | If you select this check box, the system will add the Customers tab to the window, which displays all customers that will be sent as a customer segment together with the accounting transactions. The Show only customer/supplier with missing postcode and/or city check box appears in this section. |
| Include suppliers | If you select this check box, the system will add the Suppliers tab to the window, which displays all suppliers that will be sent as a supplier segment together with the accounting transactions. The Show only customer/supplier with missing postcode and/or city check box appears in this section. |
| Include subaccounts | If you select this check box,the system will add the Subaccounts tab to the window, which displays all subaccounts that will be sent as analysis types together with the accounting transactions. |
| Include projects | If you select this check box, the system exports the projects with the analysis type 'P' and the description Project with the accounting transactions. |
Show only customer/supplier with missing postcode and/or city | This check box appears if the Include customers and/or Include supplierscheck boxes are selected. When this check box is selected, it shows in the table only the customer and/or the supplier that are missing the Postcode and/or the City. |
The Accounts tabThe Accounts tab displays all accounts that have a transaction in the selected period, with a opening and closing balance.
| Element | Description |
|---|---|
| Account | The account number of the account. If you click the link, the Chart of accounts (GL202500) window is displayed in a dialog box. The standard account number displays the selected number of digits, which you have defined as public account codes in the General ledger preferences (GL102000) window. The system selects the number of digits from the account no. from left. In Norway, the most common number is four digits, but you can also use two. |
| Account type | The type of account, for example, GL for a general ledger account. |
| Account description | The description of the type of account. |
| Standard account | The standard account number, usually the same as the account number. You have to check the Accounts tab and set the correct standard account in the Public code 1 column in the Chart of accounts (GL202500) window. |
| Grouping category | The grouping category is the account class from the chart of accounts. This information is not exported in the downloaded file, nor sent to the authorities. |
| Grouping code | The grouping code is the type of account from the chart of accounts, for example, Asset, Liability, Income or Expense. This information is not exported in the downloaded file, nor sent to the authorities. |
| Account creation date | The date the account was created. |
| Opening balance | The opening balance of the account. |
| Closing balance | The closing balance of the account. |
The Customers tab The Customers tab displays all customers that have a transaction in the selected period, with a beginning and ending balance.
| Element | Description |
|---|---|
| Customer no. | If you click the link in the Customer no. field, the system displays a dialog box with the Customers (AR303000) window, where you can see further details about the customer. |
| Name | The name of the customer. |
| Postcode | The postcode of the customer's address. |
| City | The name of the place or city connected to the customer's postcode. |
| Corporate ID | The corporate ID or the VAT registration number of the customer. |
| Account no. | The account number of the account. |
| Beginning balance | The customer's balance at the outset of the period selected in the top part of the window. |
| Ending balance | The customer's balance at the end of the period selected in the top part of the window. |
The Suppliers tab The Suppliers tab displays all suppliers that have a transaction in the selected period, with a beginning and ending balance.
| Element | Description |
|---|---|
| Supplier no. | If you click the link in the Supplier no. field, the system displays a dialog box with the Suppliers (AP303000) window, where you can see further details about the supplier. |
| Name | The name of the supplier. |
| Postcode | The postcode of the supplier's address. |
| City | The name of the place or city connected to the supplier's postcode. |
| Corporate ID | The corporate ID or the VAT registration number of the supplier. |
| Account no. | The account number of the account. |
| Beginning balance | The supplier's balance at the outset of the period selected in the top part of the window. |
| Ending balance | The supplier's balance at the end of the period selected in the top part of the window. |
The Subaccounts tab The Subaccounts tab displays the subaccount segments of the account of the branch. You can select which segments you want to export by selecting or deselecting each segment in the list.
| Element | Description |
|---|---|
| Export | If you select this check box, you indicate that you want to export this subaccount. |
| Segment ID | The subaccount segment ID for export is SUB1, SUB2, etc. You can change the subaccount segment ID and give it another name before you export it. |
| Segment description | The description of the subaccount segment. |
| Segment ID exported | The name of the ID as you want it to be displayed after export. You can overwrite the text in this field. The system stores the values that you use for subaccounts. The codes 'B' and 'GL' are reserved for voucher and general ledger transactions. If you also export project-related segments, you cannot use the segment ID 'P', which is reserved for Projects. Examples of codes that you can use, are 'A' for Department (avdeling) and 'E' for Employee (ansatt). |
| Description exported | The description of the ID as you want it to be displayed after export. You can overwrite the text in this field. |
Related concepts
General ledger windows - overview
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General ledger reports - overview
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